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Operations Coordinator (Remote)

Job Description

Operations Coordinator (Remote)

Full Job Description

About the Role
The Operations Coordinator will provide comprehensive, thoughtful administrative support to the Executive Cabinet (senior-level university leadership team) and Board of Trustees of The Chicago School of Professional Psychology. This role will include responsibilities such as meeting management, calendar coordination, project management, and maintenance of team materials. Strong candidates will possess 1+ years of experience supporting senior-level organizational leaders, as well as communication skills and project management skills.
This is a remote role, but occasional travel will be required for Board of Trustees meetings and events.
The Operations Coordinator will report to the Associate Director – Strategic Communications & Operations within the Office of the President. The Office of the President is responsible for coordinating key strategic projects on behalf of the President of The Chicago School.
Principal Responsibilities
  • Executive-Level Communication: Communicate with members of both the university’s Executive Cabinet and Board of Trustees, synthesizing logistical needs for these executive-level university leaders and proactively addressing potential logistical challenges.
  • Meeting Management: Coordinate Board of Trustees and additional leadership meetings – managing pre-meeting logistics (e.g., collecting and distributing agendas and reports), in-meeting logistics (e.g., taking meeting minutes, ensuring procedures operate according to Board bylaws), and post-meeting logistics (e.g., archiving meeting materials).
  • Calendar Coordination: Oversee and manage calendars, attendance records, and more for Board of Trustees, including planning and collaboration with TCS education System team. Manage calendars and specific scheduling requests for university leadership.
  • Project Management: Oversee day-to-day implementation and successful completion of key university projects (e.g., training sessions for new trustees), ensuring that projects meet all goals and resource constraints. Proactively highlight logistical challenges within the university’s operations and Board of Trustees (e.g., conflicting policies) and offer potential solutions.
  • Materials Management: Manage Diligent Boards, the online portal for Board materials and official recordkeeping, maintaining up-to-date and error-free copies of key documents (e.g., committee assignments, manuals, process overviews).
  • Other administrative duties as assigned.
Basic Qualifications
  • Bachelor’s degree
  • Experience supporting senior-level organizational leaders (e.g., Boards, C-Suite executives), either as a full-time organizational employee, part-time staff member, student intern, or in another similar capacity,
Required Skills
  • Strong communication skills – Candidates must communicate with Board members and university leaders in a professional, support-focused way. Candidates must craft leadership-ready materials that are proofread, clear, concise, and comprehensive.
  • Strong project management skills – Candidates must prioritize among competing project needs, communicate effectively with project stakeholders, and maintain organized project support materials.
  • Initiative – Candidates must be able to work independently and must proactively identify opportunities for strategic process improvement related to Board and Executive Cabinet management.
  • Discretion – Candidates must treat confidential university-related activities with tact and sensitivity.
About The Chicago School
The Chicago School of Professional Psychology

is a nonprofit university with seven in-person locations across the United States, a growing online campus, and education partnerships worldwide. The Chicago School is a minority-majority university with 6,000+ students across 40+ degree programs in psychology and behavioral health sciences. The Chicago School is committed to creating a diverse pipeline of future professionals who will fundamentally improve the health and well-being of future generations of diverse communities.

The Chicago School is part of the

TCS Education System

, a nonprofit system of colleges advancing institutional sustainability, student success and community impact.

The Chicago School of Professional Psychology offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. Some of our key benefits include: generous paid time-off, medical and dental coverage, company-paid life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts (FSA), tuition reimbursement, professional development, and regular employee appreciation events.
The Chicago School of Professional Psychology is an Equal Opportunity Employer.
Please note: For the protection of faculty, staff, students and all who enter our facilities, The Chicago School requires all employees to be fully vaccinated for COVID-19, with limited exemptions, as a condition of employment.

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