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Graduate Education Administrator
Job Description
Department
About the Department
Job Summary
Tracks milestones of PhD students while solving problems and providing support in areas such as academic and administrative policy and student life.
Responsibilities
Works with the Director for Graduate education to monitor the day-to-day operations of assigned graduate program(s) and addresses student concerns as they develop.
Tracks student progress using university systems and processes.
Maintains the website(s) for assigned graduate program(s).
Works with faculty leadership on academic policies and curriculum requirements, program admission decisions, and events.
Maintains records of faculty membership in assigned graduate program(s).
Manages special events for the graduate program(s), such as the annual admissions weekends, new student orientation, the annual retreat, periodic student talks, weekly program seminar series, or large-scale symposia.
Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.
Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Education:
Bachelor’s degree.
Experience:
2 years’ experience in higher education administration supporting faculty and students.
?Preferred Competencies
Ability to effectively communicate with people of various backgrounds.
Excellent organizational skills.
Attention to detail.
Ability to meet deadlines.
Ability to maintain confidentiality.
Ability to problem solve.
Ability to work independently and as part of a team.
Ability to enter and extract data.
Working Conditions
Office Environment.
Application Documents
Resume (required)
Cover Letter (preferred)
Writing Sample (an example of professional-level communications, this should be approximately 1-2 pages in length)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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