Under the direction of the Director of Business Services, performs a variety of duties in support of district purchasing functions; researches best source of supply for quality and price; maintains communications with accounts payable and warehouse functions to resolve problems, queries, product warranty issues, and returns; communicates with vendors to clarify issues and determines status of orders; communicates with District personnel to notify of purchase order status and exchanges information; performs formal bids for goods and services; prepares and delivers notices to media and distributes bid packets to vendors; oversees bid openings, notifies bidders of awards and processes bid documents; prepares lists and reports for Board approval and information related to purchasing and revolving cash fund functions; and performs other related duties as may be assigned.
 

• Performs a variety of duties in support of District purchasing functions; receives and verifies accuracy and completeness of requisitions; obtain and clarify additional information as needed. (E)
• Researches best sources of supply for quality and price; maintains a variety of logs, catalog and vendor files and records related to the District's purchasing function; obtain telephone quotes for applicable goods and services.  (E)
• Assigns proper codes and account numbers to purchasing documentation; assures the availability of adequate funding and processes for approval; ensures accuracy of requisitions and purchase order documents and maintains appropriate files and logs.  (E)
• Distributes purchase order documents and places orders according to established procedures; communicates with vendors to clarify issues and determine status of orders; communicates with District personnel to notify of purchase order status and to exchange information. (E)
• Prepares lists and reports for Board approval and information related to purchasing and revolving cash fund functions; maintains communications with accounts payable and warehouse functions to resolve problems, queries, product warranty issues, and returns. (E)
• Prepares formal bids for goods and services; prepares and delivers notices to media and distributes bid packets to vendors; oversees bid openings, notifies bidders of award of bid and processes related bid documents. (E)
• Coordinates employee transportation and other programs as assigned.  Coordinates the travel for student clubs and ASO to include reserving flights, hotels, vehicles, luggage accommodations, and arranging payments as needed.
• Performs other accounting-related duties as assigned, involving telecommunications, student services or other functions. 
• Operates a variety of office equipment including a computer terminal, typewriter, calculator, copier, signature machine, fax machine, cash register and paper shredder. 
• Performs related duties as may be assigned. 

EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school supplemented by course work in accounting or purchasing, and two years increasingly responsible purchasing experience.  
 
KNOWLEDGE OF:  

• Purchasing policies and practices.
• Use and processing of requisitions, purchase orders, invoices and related documents. Local vendors and sources of supply.
•  Record-keeping techniques.
• Telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation and vocabulary. Interpersonal skills using tact, patience and courtesy.
• Statistical typing and record-keeping.
• Operation of computer and related software. 

• Apply policies, practices and terminology used in purchasing supplies and materials for a school district.
• Prepare, review, verify and process purchasing forms and documents.
• Maintain vendor lists, catalogs and brochures.
• Obtain verbal and written price quotations.
• Purchase goods and services in compliance with specifications and financial constraints.
• Add, subtract, multiply and divide quickly and accurately.
• Maintain records and prepare reports.
• Understand and follow oral and written directions.
• Type at an acceptable rate of speed.
• Work independently with little direction.
• Operate a computer terminal, calculator and other office equipment.
• Communicate effectively both orally and in writing.
• Meet schedules and time lines.
• Establish and maintain cooperative and effective working relationships with others. 

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SUPPLEMENTAL INFORMATION It is the responsibility of each applicant to have all the requested documents submitted through NEOGOV by the deadline date in order to continue in the application process for this position. 

APPLICATION INSTRUCTIONS - PLEASE READ

• Each recruitment is conducted independently from others; therefore, interested parties need to submit separate complete application packages for each position they apply for. 
• It is important the applicants submit ALL documents requested for the application package to be deemed complete and given consideration. 
  1. This includes, but is not limited to, submitting transcripts for all college coursework or degrees when requested to do so within a job announcement. 
  2. All out of the country transcripts must be evaluated prior to submitting them with applications. 
     • Any evaluation service member of the National Association of Credential Evaluation Service (NACES) http://www.naces.org/ is acceptable.
  3. If letters of recommendation are required, letters must be current within two years, signed and dated from individuals having knowledge of your professional experience.
  4. Typing certifications must be current within one year and must include name, date and net words per minute (NWP).
  5. For those disciplines with established Academic Senate’s approved equivalency: complete the Supplemental Equivalence Request form (If applicant is applying based on an equivalency and is requesting review)
• Applicants may be subject to passing an examination (written/technical), as appropriate to the requirements of the position. 
• Residency within a reasonable geographical area of the college may be necessary.
• Travel expenses for pre-employment interviews and employment processing will not be authorized.

If you have, any questions or concerns please feel free to contact the Human Resources Office.

EQUAL OPPORTUNITY EMPLOYER: 

 Antelope Valley College prohibits discrimination and harassment based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, or sexual orientation. Upon request, we will consider reasonable accommodations to permit individuals with protected disabilities to (a) complete the employment 

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 Annual Security Report is provided by Antelope Valley College for prospective students and employees. A copy of this report is available at http://www.avc.edu/administration/police/