Unleash YOUR Potential With Us

As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world’s most challenging problems. No matter what your role is, when you join Knight Nation, you’ll play an integral role in pushing us forward to become among the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We’re seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

The Opportunity:

The role of Associate Director, Academic Support Services will oversee the establishment and management of an Office of Postdoctoral Affairs. This position will involve being the point of contact and developing programs/opportunities for this community of researchers including postdocs and their Principal Investigators.

Responsibilities: 

• Collect, track, and process P3 applications. Manage prioritized P3 PI waitlist and communicate award decisions via formal award letters.  Collaborate with college Business (HR and Finance) Offices and faculty to ensure the successful onboarding of postdoctoral scholars (P3 and non-P3 scholars). Review all postdoctoral scholar hires in Workday. Maintain active postdoctoral scholar reports and work with colleges to renew postdoctoral scholar agreements. Review and update the postdoc handbook and other postdoc guides. Ensure colleges are adhering to university policies related to postdocs and P3. 

• Assist with oversight and development of the Office of Postdoctoral Affairs.  Draft, review, revise and make recommendations for policies and for developing programs.

• Develop and distribute communications to postdocs, PIs, UCF community. Some communications are regularly scheduled (DocPost) others are irregular (announcements of upcoming opportunities). Manage  postdoc@ucf.edu email account. Update the postdoc website and dashboard.

• Network with professional development and other resource groups on campus to ensure that postdocs are aware of and participate in opportunities.

• Assist in managing a $4.5M budget with CGS Budget Director. Collaborate with the Office of Research to create P3 professional development grant accounts. Maintain a list of all P3 professional development accounts and submit requests to extend accounts as needed. 

• Partner and collaborate with CGS (Pathways Program), Postdoc Advisory Committee (PDAC), and Postdoctoral Association (PDA) to develop programming for postdocs. Invite external speakers to provide additional expertise to our PD community.

• Distribute biannual surveys to postdocs and administer and manage annual reports of postdocs, e.g., collecting, collating, and preparing data and reports for upper administration and stakeholders.

• Organize and facilitate biannual PDAC meetings. Liaise with primary postdoc stakeholders on campus (e.g., CECS, COM, COS, UCF Global, IKM, HR).  

• Maintain current knowledge of national postdoc activities/movements/policies (e.g., NIH/NSF guidelines) to ensure that the UCF Office of Postdoctoral Affairs/UCF is providing the best training/mentoring for our scholars.

• Serve as the primary advocate for the postdoctoral community at UCF. Attend relevant meetings at UCF and elsewhere (e.g., National Postdoctoral Association - NPA conference.

• Assist faculty in developing grants that involve postdocs at UCF. Provide relevant data and information regarding best mentoring practices. May supervise staff in the future as the program continues to grow. 

• Other duties as assigned.

Minimum Qualifications: 

Bachelor's or Master's degree and 6+ years of relevant experience with at least 2+ years of leadership experience.

Preferred Qualifications:

• Experience working in STEMM fields or with STEMM researchers, e.g., in academia, private industry, or government agencies.

• Graduate-level degree.

• Experience working with higher education programs.

• 2+ years of leadership experience.

Are Benefits Important to You?

Working at UCF has its perks!  In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick leave and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more…For more benefits information, go to UCF Employee Benefits Guide (12-14-21)

Who Are We?

Founded in 1963 to fuel the region’s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It’s one of the reasons U.S. News & World Report ranks UCF among the nation’s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor's degrees, master's degrees, Ph.D.'s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

Graduate Studies

Work Schedule

Monday-Friday 8:00 AM to 5:00 PM
Schedule may vary as required.
Hybrid and Remote are options.

Type of Appointment

Regular

Expected Salary

$64,518.00 to Negotiable

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at  http://www.oie.ucf.edu/documents/PresidentsStatement.pdf.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.