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Administrative Assistant I

Job Description


POSITION SUMMARY: 

Under the general supervision of the Manager/Department Head or designee, the Administrative Assistant I performs diversified and complex administrative duties.

The administrative assistant will support the Forensic Psychology Postdoctoral Training Program and the Mobile Forensic Service within the Law & Psychiatry Program.

 



ESSENTIAL FUNCTIONS:

 

  • Prepare and/or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.
  • Type, edit, and proofread material
  • Respond to routine questions and answer routine correspondence
  • Greet visitors; ascertains their need and provide information
  • Maintain calendar(s)
  • Perform data entry and generate reports
  • Audit data entry
  • Arrange travel logistics and coordinate schedules. Completes travel advance and authorization forms.
  • Maintain travel records
  • Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities
  • Submit voucher forms with appropriate receipts and information for reimbursement
  • Process and track documents such as invoices, payments and requisitions. Follow up on payments.  Reallocate purchases when necessary
  • Answer phones and screen calls. Take messages and relay information within scope of authority
  • Review, sort, distribute, and file a variety of material. Identify priority items and route accordingly
  • Order and maintain office and other department supplies
  • Open, review, distribute incoming mail. Identify priority mail and route accordingly Answer e-mails and respond to routine correspondence
  • Perform other duties as required.


REQUIRED QUALIFICATIONS:

 

  • HS Diploma or equivalent 
  • 3-5 years of related experience
  • Proficient in Microsoft Office products and software
  • Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
  • Ability to prioritize and problem solve.


For educational support positions you might want to add this to the position summary:

 

Primary responsibilities involve utilization of various education computer programs for course registration, syllabus, curriculum, evaluation, data management and reporting. The Administrative Assistant II for education programs may function as a liaison between the program and other departments at UMMS regarding administrative and training issues.

 

For research support positions you might want to add this to the position summary:

 

Primary responsibilities involve support of projects, research endeavors, and grants. The Administrative Assistant II for research may function as a liaison between the department and other departments at UMMS regarding administrative and training issues.  

 

 

For all support positions you may want to keep these preferred qualifications here:

 

PREFERRED QUALIFICATIONS:

  • Specialized secretarial training

*Please mention you saw this ad on AcademicJobs.*

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