10-Nov-2022

University Administration

60434BR

Job Summary

Harvard’s Office for Equity Diversity, Inclusion & Belonging
The Office for Equity, Diversity, Inclusion & Belonging (OEDIB) facilitates the achievement of Harvard’s EDIB goals by supporting strategic planning and execution, monitoring the implementation of the Campus’ strategic diversity agenda, and helping to support the school, units, and central leadership in aligning offices and programs with the University's strategic priorities relative to equity, diversity, inclusion, and belonging.  OEDIB guides Harvard’s culture toward inclusive excellence by convening stakeholders, serving as a catalyst for strategic efforts, analyzing University-level progress, optimizing investments, and facilitating University-wide coordination. These efforts, working with stakeholders and partners across the institution, seeks to exponentially grow the impact of EDIB work across Harvard. Visit OEDIB’s website, https://edib.harvard.edu/ for more information.

Position Summary
Reporting to the Senior Director of Administration and Operations, with a dotted line to the Chief Diversity and Inclusion Officer, this position is a highly collaborative role that will be a key contributor and supporter of the team. The Project Coordinator will provide fast-paced, executive and administrative support to the CDIO and ensure smooth daily administrative operations of the office. The Project Coordinator is an integral part of the operations for the team and will be expected to proactively participate and facilitate team meetings and office gatherings.

Position Description

The Executive Assistant/Project Coordinator will participate in a wide range of projects identified as priorities by the CDIO. These projects span multiple aspects of the organization and include, but are not limited to:

• Executive assistance for the CDIO and related office administrative management. Including managing calendars, planning, scheduling, and preparing materials for meetings; scheduling and booking travel, composing and distributing meeting minutes; coordinating/planning office events/meetings, maintaining office supplies, coordinating IT/space needs, and processing invoices and expense reports.
• Coordinating and staffing University-wide committees, networking meetings, and events
• Drafting correspondence on behalf of the CDIO
• Conducting high-level research and preparing briefing memos
• Coordinating event logistics for office meetings
• Learning and applying diversity, accessibility, and gender-equitable practices to project logistics
• Support the onboarding of new staff, fellows, and interns
• Developing an EDIB support-staff network to disseminate resources and policies
• Supporting the design of office marketing, web, and social media content
• Triaging and facilitating communication between the office email inbox/phone and the team 

Basic Qualifications

Candidates MUST meet the following basic qualifications in order to be considered for this role: 

• A minimum of three years of progressive administrative and/or project coordination experience.
• Computer skills, including Microsoft Office suite of programs (Word, Excel, SharePoint, OneDrive, and Outlook), and Google suite of programs (Google Docs, Google Spreadsheets, and Google Calendar) required
• Education beyond high school may be applied toward years of experience

Additional Qualifications and Skills

• Bachelor's Degree is strongly preferred
• Demonstrated experience handling complex scheduling and prioritizing/executing multiple tasks while meeting deadlines
• Ability to prioritize and execute multiple tasks and meet deadlines with minimal supervision
• Able to anticipate principal and stakeholder needs and deliver high levels of customer service
• Excellent interpersonal skills and ability to communicate professionally with a diverse constituency, including senior administrators, faculty, and students
• Excellent organizational and creative problem-solving skills
• Proven ability to work collaboratively and be an effective team player
• Experience or demonstrated interest in equity, diversity, inclusion, belonging, and antiracism work preferred

Additional Information

This position is based on a 40-hour work week and office hours are 8:30 a.m. – 5:30 p.m. with an unpaid hour off for lunch.

This position may start hybrid (some on-campus/some remote work), with the transition to full-on campus in Cambridge if required by the department.  Work options for this role will be discussed during the interview process.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found on the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ . 

EEO Statement
Harvard is an Affirmative Action/Equal Opportunity Employer. Applications from women and minority candidates are strongly encouraged. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy, and pregnancy-related conditions, or any other characteristic protected by law.

DEI Commitment Statement
ODIB views diversity, equity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. Our community is made of students, staff, faculty, and postdoctoral researchers who draw from a dynamic range of backgrounds to contribute to the pursuit of our common goals. The work and well-being of ODIB are strengthened by the diversity of our network and our differences in background, culture, experience, national origin, religion, sexual orientation, gender, gender identity, gender expression, race, ethnicity, age, ability, political views, veteran status, and more. We actively seek and welcome people of color, women, persons with disabilities, people who identify as LGBTQIA, and those who are at the intersections of these identities, from across the spectrum of disciplines and methods to join us. Together, we strive to create an environment that values diversity, promotes an inclusive culture, and establishes a profound sense of belonging for each member of our community.

Job Function

General Administration

Location

USA - MA - Cambridge

Job Code

403040 Coordinator II

Sub-Unit

Office of the President and Provost

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Schedule

This position is based on a 40-hour work week and office hours are 8:00 a.m. – 5:00 p.m.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.