15-Nov-2022

Environment School - Research - Business Office

77464BR

University Job Title

Financial Assistant 5

Bargaining Unit

L34 - Local 34 (Yale Union Group)

Compensation Grade

Labor Grade E

Wage Ranges

Click here to see our Wage Ranges

Work Location

Central Campus

Worksite Address

300 Prospect Street
New Haven, CT 06511

Work Week

Standard (M-F equal number of hours per day)

Searchable Job Family

Accounting/ Financial

Total # of hours to be worked:

37.5

Position Focus:

Provide comprehensive federal grants management support (pre-award) to faculty, administrators, staff, and students at YSE. Serve as a subject matter expert on grant submissions, policy and regulations. Review and prepare grant and contract proposals; consult with appropriate managerial staff on exceptions to University policy, including program matching commitments and indirect rates. Coordinate and manage submission of large, multifaceted government-sponsored grant applications for both US-government and non-US government sponsors, involving analysis of and solutions to complex problems related to budgets, regulations, and proposal submission processes for multiple sponsors. Independently identify when YSE, Yale, and government sponsor policies and regulations apply, and provide high-level support and guidance to YSE faculty, staff, and students to ensure compliance with those policies and regulations. Guide faculty and staff through changes in sponsor requirements. Work with investigators to establish clear, individualized grant submission plans. Prepare and compile all components of each grant application, in partnership with investigators, and ensure the proposal is formatted, packaged and complete in accordance with granting agency requirements. Assist researchers in the development of the application budget, ensuring compliance with Yale’s negotiated rates and policies, in partnership and collaboration with the Principal Investigator. Collect and review Biosketches and Other Support documents from collaborators and ensure they are accurate and compliant with federal regulations. Ensure all necessary approvals are obtained prior to the submission deadline, i.e. Conflict of Interest Disclosures, approved cost share documentation, and routine paperwork. Collect subaward paperwork from consortium sites for each application and review for accuracy in collaboration with the Principal Investigator. Work with the Office of Sponsored Projects to address and troubleshoot any revisions that need to be made to the application prior to submission. Assist Principal Investigators with post-submission activities including Just-in-Time requests and revised budgets as well as no-cost-extension requests and non-competing continuation applications. Respond to IRES-generated 60-day compliance notices with updates on proposal status. Instruct YSE masters and doctoral students, and postdoctoral fellows, on the YSE/Yale grant. preparation and submission process during annual orientation and Technical Skills Module presentations. As needed, prioritize, assign, monitor, and approve work of student assistant. Update and distribute upcoming YSE government-sponsored proposal deadlines to YSE Business Office and OSP. Assist with managing the YSE Research Office when the Director is absent.

Essential Duties

1. Independently oversee and lead all financial aspects of a discrete entity, including submission of all tax documentation, communicating with government agencies, and other activities requiring independent discretion and decision making. 2. Drafts preliminary financial sections of proposals. 3. Reviews all proposals for accuracy, completeness, and compliance to grantor and University requirements and regulations. 4. Monitors, controls, and maintains financial activity of accounts. Ensures expenditures are posted to proper accounts. Identifies, researches, and corrects questionable expenditures. 5. Serves as the principal source of information on financial policies and procedures and financial activity. 6. Reconciles and analyzes financial statements. Prepares standardized and specialized financial reports and analyses. 7. Oversees and instructs support staff. Oversees the maintenance of financial records and files. 8. Contributes to the development and implementation of systems and procedures. 9. Assists in calculation of weekly payroll for department staff. 10. May act as lead person in absence of the supervisor. 11. Performs clerical functions incidental to accounting activities.

Required Education and Experience

Two years of related work experience in the same job family and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Demonstrated excellent communication (written and verbal), interpersonal and problem-solving skills.

Required Skill/Ability 2:

Ability to work successfully as both a member of a team and independently with minimal supervision. Ability to provide quality and timely service to constituents.

Required Skill/Ability 3:

Ability to meet deadlines while performing multiple tasks simultaneously. Attention to accuracy and detail.

Required Skill/Ability 4:

Ability to maintain confidentiality, and to understand, convey and advise on complex regulations, policies and procedures

Required Skill/Ability 5:

Proficiency in basic information systems (Word, Excel, Adobe and other database applications) and web
applications (such as Research.Gov, Fastlane).

Preferred Education, Experience and Skills:

Research Administration background at an Institution of Higher Education or an Academic Medical Center. Working knowledge of a Grant Management System, such as InfoEd.

Required Licenses or Certifications

Required License(s) or Certification(s):

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

W.L. Harkness Hall, 3rd Floor, Room 303

100 Wall Street, New Haven CT 06511

203-432-0849

equity@yale.edu

Note

Yale University is a tobacco-free campus