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Onboarding Specialist

Job Description


Department:
Human Resources Administration

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Recruitment and Talent
Position Title:
Onboarding Specialist
Job Family Group:
Professional Staff
Job Description Summary:
The Onboarding Specialist will collaborate with other key units across the institution to develop and provide a welcoming, highly organized, comprehensive, and supportive onboarding experience for new employees, beginning with New Employee Orientation through the first year of employment. The Onboarding Specialist is also responsible for creating and offering tools and support to hiring managers to promote best practices related to departmental onboarding activities. They are responsible for delivering an onboarding experience that prioritizes engagement during the first year and employee retention.
This position will be a combination of in-office and remote work. Please include a cover letter and resume with your application.
Job Description:

Required Qualifications:

  • Education: Bachelorís degree in Human Resources or related field OR equivalent combination of education and experience
  • Work Experience:
    • Prior experience with onboarding responsibilities, preferably in complex or high-volume environment
    • 2 years of professional work experience
  • Skills:
    • Strong communication, presentation, and public speaking skills
    • Expert skills in Microsoft Office and Teams
    • Keen attention to detail

Preferred Qualifications:

  • Work Experience:
    • Experience with Workday or similar HRIS system
    • Prior role in higher education or healthcare
    • Experience working in a cross-functional/matrixed environment †
    • Familiarity with multimedia content creation
  • Skills:
    • Basic project management
    • Process evaluation and improvement

Job Duties Outlined:

Pre-Hire Preparation

  • Coordinate with HR Assistants to ensure all pre-hire steps have been completed by new employees prior to first day
  • Liaise with departments to ensure new employees are enrolled in New Employee Orientation in a timely manner
  • Communicate key information to new employees prior to their first day of employment

New Employee Orientation & Onboarding

  • Facilitate and host bi-weekly New Employee Orientation session, including coordinating presenters and agenda
  • Partner with Wichita-based HR team to facilitate new employee orientation activities and update on-demand orientation content
  • Initiate and facilitate continuous improvement, including but not limited to content and presenter selection, appropriate mix of live/video vs. on-demand content, and campus-specific needs

Best Practice Development

  • Develop and provide resources and consultation to managers to facilitate best-practice onboarding activities at the department level
  • Partner with other key offices, such as Faculty Affairs and Office of International Programs, to create alignment in a comprehensive onboarding experience
  • Build alignment between onboarding activities and organizational retention strategies

First Year Engagement & Retention

  • Create and implement intermittent touch points with new employees during their first year
  • Ensure effective communication to new employees regarding development programs, campus and community involvement opportunities, and special events
  • Guide new employees to resources for development planning and achieving long-term career goals within the organization
  • Strategize approaches to create meaningful in-person connections on each campus
  • Identify other ways to engage new employees to ensure effective organizational onboarding

Required Documents:

  • Resume/CV
  • Cover Letter

The University of Kansas Medical Center strives to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral, and continuing education programs. We operate three schools:

The School of Medicine, with campuses in Kansas City, Wichita and Salina

The School of Nursing, with campuses in Kansas City and Salina

The School of Health Professions

KU Medical Center is looking for a professional to help the university to fulfill our mission to improve the lives and communities in Kansas and beyond through innovation in education, research and health care.

Work Location: Kansas City Campus - Combination of in-office and remote work.††

Comprehensive Benefits Package: Health, dental, vision, employer paid life, LTD, flexible benefits plan, miscellaneous voluntary plans available, paid vacation and sick (begin accruing upon hire), paid holidays, paid discretionary day, paid bereavement leave, paid jury duty leave, military leave, paid parental leave, retirement plan.† More information https://www.kumc.edu/human-resources/benefits.html


Employee Type:
Regular
Time Type:
Full time
Rate Type:
Hourly
Pay Range:
$23.76 - $35.64

Minimum

$23.76

Midpoint

$29.70

Maximum

$35.64


Notice to Employees from the U.S. Equal Employment Opportunity Commission Kansas City Area Office

Federal law and The University of Kansas Medical Center policy prohibits discrimination against any employee or applicant for employment because of the individual's age (40 and over) with respect to hiring, promotion, discipline, firing, compensation, or other terms, conditions or privileges or employment. The University of Kansas Medical Center supports and shall comply with such federal law in all respects and shall not take any action against employees because they have exercised their rights under the law. Specifically, The University of Kansas Medical Center shall not make hiring decisions based upon an applicant's or an employee's age. Any candidate for employment or employee who believes they have been discriminated against may report the issue to The University of Kansas Medical Center's Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission PKWY, Fairway, KS, 66205, 913-588-8011, 711 TTY. Applicants and employees also may report potential unlawful discrimination or harassment to the Equal Employment Opportunity Commission, 400 State Ave., Suite 905, Kansas City, Kansas 66101. The University of Kansas Medical Center will take prompt and appropriate remedial action to effectively address any violations of its non-discrimination policy. To review the paper version of the notice please copy and paste this link into a browserhttp://www.kumc.edu/documents/hr/Notice%20to%20Employees.pdf


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