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Administrative Services Manager A - Accessibility Resources

Highline Community College

Job Description

Administrative Services Manager A - Accessibility Resources

Full Job Description

General Summary
This posting will remain open until filled. Priority consideration for applications received by December 12, 2022.

The primary function of the Administrative Services Manager A is to plan, organize, implement and coordinate all administrative services and support for the instructional areas of Access Services, ACHIEVE and Community and Employment Services. Exercising independent judgment and decision-making authority.

This position is a classified, non-represented, full-time position, which is eligible for overtime.

Salary Information: The salary range stated above reflects the starting step of Range 46 (Step A) and ending step (Step L) salary for this classified position and includes a 5% King County compensation provision. Based on salary placement of Step A, it will take 5.5 years to reach Step L on the salary schedule. This does not reflect any contractual changes, legislative mandated salary increases or Cost of Living Increases (COLA's) that may be approved in the future.

Essential Tasks
Reporting to the Director of Accessibility Resources, this position will:

Office Management:

Serve as primary point of contact for administrative activities with delegated decision-making authority;

  • Coordinate all administrative support services and office management of the Access Services, Achieve and CES areas including but not limited to; coordinating Outlook calendars and meetings (agendas and minutes), responding to inquiries in person and via phone and/or email (including maintaining the Achieve, CES and Future Launch email accounts), managing office records, managing travel arrangements, monitoring office supply use and needs, preparing and assisting with the development of processes and procedures for the department, preparing and maintaining administrative reports and records;
  • Coordinate contracts, invoicing, billing and payments, prepare and review budget requests as directed by the Associate Dean, Director or Program Manager, prepare cost estimates for equipment and review all resource requests, coordinate with Facilities and IT departments on all space and/or equipment analysis and use needs;
  • Implement institution policies and procedures, as well as those of funding sources including but not limited to King County DDD and Department of Vocational Rehabilitation;
  • Assist with implementation of policies and procedures to meet CARF accreditation standards, as well as those of funders;
  • Assist in formulating general administrative policies of the organization;
  • Assist with development and implementation of procedures to effect new programs or activities in conformance with institution and program sponsor's policies;
  • Assist Director and departmental leadership in the administration of proper personnel practices and procedures;
  • Assist with preparation of grant or contract proposals in compliance with granting agency policies;
  • Review and approve income/expenses, including keeping records of all revenue and expenses;
  • Prepare and review budget requests as directed by Associate Dean and/or Director and provide advice and information;
  • Audit and approve expenditures, requisitions, vouchers, payroll and personnel changes for accuracy and compliance with policies and procedures;
  • Review organization's current needs and programs against budget limitations and recommend appropriate action;
  • Analyze problem areas and make recommendations or assist with implementing corrective action;
  • Prepare cost estimates and projections of future needs and effect proposed actions;
  • Prepare and maintain administrative, business and academic reports and records;
  • Prepare space and equipment analysis and implement maintenance of facilities;
  • Coordinate, edit and create written materials for department as needed;
  • Manage all special projects as assigned.

Abilty to:

  • Work independently with a high degree of accuracy and efficiency;
  • Communicate effectively (verbal and written);
  • Work and interact effectively with colleagues, staff, students, administrators and others of various cultural, social-economic backgrounds and abilities;
  • Manage programs;
  • Work as a strong team player;
  • Proficiently use Microsoft Office.


  • Bachelor's degree; AND
  • One year full-time administrative and/or supervisory experience; OR
  • Additional administrative or supervisory experience may substitute, year-for-year, for educational requirements.


  • Experience coordinating and managing projects or programs;
  • Experience working in a college or educational setting;
  • Administrative experience supporting an executive or senior leader.

Supplemental Information

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Highline College prides itself on its commitment to diversity and equity, its institutional culture of collegiality and innovation, its globalization of curricula and its inclusion of the community in its programming. Founded in 1961, Highline College is situated in a diverse community just 15minutes south of Seattle. The college annually serves more than 16,500 students –– a student population of over 70% students of color, representing 35 nations and more than 100 languages. The college embraces equity, inclusion and social justice, with core goals of student attainment, diversity, community Engagement and sustainability. The student body at Highline College is made up of Transfer students, Running Start students, Professional- Technical students, International students, Comprehensive Transition Program for students with intellectual disabilities, Adult Basic Education and English Language Learners. In addition, we offer six bachelor of applied science, four-year degrees.

As an essential part of our mission and vision, diversity, equity and inclusion are promoted and fostered in all aspects of college life.

Your online application must include the following to be considered complete:
1. A detailed resume that addresses the MINIMUM QUALIFICATIONS of the position;
2. A letter of application/cover letter (two-page maximum, recommended) that addresses your ability to meet the QUALIFICATIONS, and KNOWLEDGE, SKILLS AND ABILITIES for the
3. A one-page response to the Supplemental Question.


  • National Criminal Background Check may be required;
  • This position is covered under the Washington Public Employees Association (WPEA)bargaining agreement.


Should you have any difficulties uploading your documents or navigating the application process, please contact NEOGOV Technical Support at 1-855-524- 5627, Monday - Friday 6:00 AM to 6:00PM Pacific Time.

Highline College is an equal opportunity employer. The College is committed to enhancing the diversity of our faculty and staff, as well as our student population. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientations, and gender identity diversity. We strongly encourage applicants to apply without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, disability, or any other legal protected status.

The College complies with the Americans with Disabilities Act. Applicants needing accommodations in the application process in an alternative format may contact the Human Resources office at (206) 592-3812. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.

Highline College complies with Title IX regulations. For details on our policies, see our website https://humanresources.highline.edu/faculty-and-staff/policies/title-ix/

The College appointing authorities reserve the right and may exercise the option to make an employment decision prior to the conclusion of the recruitment process.

Job Type: Full-time

Pay: $3,921.00 - $5,137.00 per month

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