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Research Administration Associate

University of Michigan

Job Description

Who We Are

The Department of Health Management & Policy (HMP) at the University of Michigan School of Public Health has a longstanding reputation for its contributions to the design and improvement of health care and public health systems and has been ranked one of the top programs in the U.S. News and World Report rankings for over 20 years.  

HMP is one of six departments within Michigan Public Health that houses faculty and graduate students who are pursuing more cost-effective systems and better public policy to increase health access and equity. We prepare leaders with a comprehensive understanding of health services and policy as well as how to manage and maximize those systems. Our multidisciplinary, integrated curriculum and world-renowned faculty help the department maintain its ranking as one of the country's best health management and policy programs, according to U.S. News & World Report. Our alumni hold key leadership positions across the industry and make innovative contributions to the management of the nation's public health and health care systems.

Job Summary

HMP is seeking a sharp, experienced and motivated financial/grants professional with a positive attitude, service orientation and a commitment to excellence and contributing to a diverse, equitable and inclusive environment.  The financial coordinator will work with general (non-sponsored) departmental financial needs as well as post-award (sponsored) grant administration.  This position is currently hybrid, with an expected 2-3 days/week on-site.

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume.  The cover letter should address your specific interest in the position and outline directly related skills and experience

Skills you’ll have

  • Bachelor degree and 1-3 years of grant and contract experience or equivalent combination of education and experience.
  • Experience in financial services and administration, particularly research administration
  • Exceptional communication and organizational skills, accuracy and attention to detail
  • Demonstrated proficiency with Microsoft Office software and the ability to quickly learn complex software and systems.
  • Ability to take direction from and collaborate with multiple people, solve problems, prioritize tasks with conflicting deadlines, handle frequent interruptions, and demonstrate flexibility when priorities and deadlines must change.
  • Ability to exercise considerable respect, discretion, initiative, independent judgment, diplomacy, and consistently demonstrate a positive service-oriented approach.  
  • Ability to assist people calmly in stressful situations and matters of a sensitive and confidential nature.

Additional Skills We Value 

  • Financial and/or administrative experience in an academic department
  • Ability to work effectively with staff, faculty and students from diverse backgrounds
  • Knowledge of University policies and procedures and three or more years of experience working in an academic office or an increasingly responsible financial role
  • Proficiency with University systems such as Concur, MPathways, MReports, eRPM, HR, and Business Objects.  
  • Excellent interpersonal skills and ability to work both independently and as a collaborative team member with faculty, staff, students, and outside constituents
  • Knowledge and thorough understanding of University and basic financial systems, such as chartfields, journal entries, PCards, purchasing, budgeting, reconciling, and reporting

What You’ll Do

Departmental financial related duties include but are not limited to:

  • Financial reconciliation, including monitoring project expenses to ensure appropriateness and accuracy, taking corrective action and providing reports, analyses and forecasts as requested by Department leadership
  • Process all journal entries, effort recertification forms, departmental and faculty purchases, PeoplePay payments, check deposits and vendor maintenance upkeep as needed
  • Maintain updated account information and process requests to add, modify, or close shortcodes and project/grants
  • Facilitate the reconciliation of all faculty-held PCards and travel reimbursements, utilizing the UM Shared Services Center; assist faculty and students with setting up Concur profiles and delegates
  • Additional financial management responsibilities as assigned, including participating in continuous process improvement efforts to maximize efficiency of financial policies and procedures

Post-award management related duties include but are not limited to: 

  • Track and oversee sponsored projects' financial activities, including but not limited to:
    • Preparing monthly financial reports and collaborating with project teams and faculty to monitor sponsored projects' financial activity
    • Initiating and managing subcontracts and new sponsored sub-projects
    • Appropriately allocating faculty, staff and student effort and processing those changes
    • Monitoring transactions and ensuring compliance with sponsor and U-M regulations
    • Preparing and submitting post-award change requests, including timely extensions, Uniform Guidance approvals, and personnel changes
    • Preparing budget allocations and obtaining required approval
    • Reviewing Financial Status Reports (FSRs) and other reports (i.e., Uniform Guidance reports) for accuracy. Identify and resolve required revisions in compliance with sponsor and U-M policies
  • Maintain appropriate communications with project teams, the Office of Research and Sponsored Projects (ORSP) and Sponsored Programs
  • Manage standard reports and requests for financial information from the sponsor, sponsored programs, subcontract recipients, and other stakeholders
  • Assist Grants Manager with pre-award or other related activities as needed

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including one booster when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely and temporary workers.   More information on this new policy is available on the U-M Health Response website or the UM-Dearborn and UM-Flint websites.

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