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Administrative Assistant (Jerusalem)
Job Description
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Job Title
Administrative Assistant (Jerusalem)Job Description
Please note, as this position is at The University of Notre Dame at Tantur which is based in Jerusalem, applicants are not required to be vaccinated.
Notre Dame International (NDI) oversees 12 Global Gateways and Centers around the world, including in Jerusalem. The Jerusalem Global Gateway is housed and is part of the University of Notre Dame at Tantur (UNDT) which is the unifying platform for all the efforts of the University in Jerusalem.
Notre Dame International (NDI) oversees 12 Global Gateways and Centers around the world, including in Jerusalem. The Jerusalem Global Gateway is housed and is part of the University of Notre Dame at Tantur (UNDT) which is the unifying platform for all the efforts of the University in Jerusalem.
UNDT aspires to be an entrepreneurial, diverse and influential academic platform that leaves a positive and lasting impact on the region through a menu of programs and initiatives that also offer opportunities for Notre Dame students and faculty to explore and learn in Jerusalem and beyond.
Job summary
The University is looking for a highly organized Administrative Assistant to provide office management support to the team in Jerusalem.
The Administrative Assistant should be an excellent communicator with high attention to details who enjoys working in a multicultural setting, interacting with international faculty, staff and guests in a hospitable and welcoming manner.
Key responsibilities
Under direction and in concert with the Project Manager, the Administrative Assistant is responsible for the following key areas and administrative duties:
- Providing administrative support to ensure efficient operation of the office such as drafting and sending correspondence, organizing digital and hard-copy file storage, scheduling of meetings and supporting students, faculty and staff.
- Carrying out administrative duties such as filing, typing, copying, binding, scanning etc.
- Reception duties: Serving as the primary greeter for visitors to the administration team, directing them to the appropriate location or person on campus and making sure the venue is well prepared.
Providing administrative support to the Project Manager. This would include:
- Preparing communication letters
- Maintaining, updating , and creating databases and lists
- Working with outside vendors for all supply, printing, and technology needs
- Maintaining office supplies. inventory and books for all supported programs
- Overseeing mail distribution, shipping, & receiving.
- Duplicating reports and documents; maintaining records and files
- Coordinating and organizing events, including securing venues and classrooms and other duties as needed
- Supporting executive functions of the administration team, including correspondence and calendar management
Expected start date is February 1, 2023. Short-listed candidates will be invited to an interview process.
Following the mission of University of Notre Dame, the Jerusalem Global Gateway seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer and is committed to building a culturally diverse workplace. We strongly encourage applications from female candidates and candidates from all religious and cultural backgrounds that will enhance our community.
Minimum Qualifications
- Right to work in Israel required
- Associate degree or up to 3 years of college education
- A bachelor’s degree or equivalent is an asset
- Minimum 3 years’ office or clerical experience
- English is a must. Arabic and/or Hebrew proficiency is an asset
- Strong organizational and interpersonal skills with ability to interact and work with diverse groups of faculty, staff, students and visitors
- Exceptional attention to detail
- Ability to manage multiple demands simultaneously and work under multiple deadlines
- Excellent ability to communicate in professional manner
- Proficiency in Microsoft suite
- Self-directed, with willingness to take initiative
- Experience providing administrative support to a dynamic and diverse team.
Department
VP-Assoc Prov for Internationaliztn (28401)Family / Sub-Family
No Eprism / Intl _No EprismCareer Stream/Level
OtherPay ID
MonthlyFLSA Status
S1 - FT ExemptJob Category
OtherJob Type
Full-timeJob Posting Date (Campus)
11/29/2022Job Posting Date (Public)
11/29/2022Job Closing Date
12/31/2022Posting Type
Open To All ApplicantsPosting Number
S23516Quick Link for Internal Postings
https://jobs.nd.edu/postings/28926*Please mention you saw this ad on AcademicJobs.*
