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Human Resources Specialist (3 full-time opportunities)

Seattle Colleges District

Job Description

We are a district of three distinct colleges—North Seattle College, Seattle Central College, and South Seattle College—and five specialty training centers, which makes us the largest and most diverse community college district in the state of Washington. We are leaders in change and innovation.

As a Seattle Colleges employee, you will have the opportunity to contribute to the passionate work of Equity, Diversity and Inclusion as we work against systemic racism. Additionally, you will gain the rewarding experience of contributing to the success of an open-access learning institution that prepares students for life and work, fostering a diverse, engaged and dynamic community.

Seattle Colleges staff and faculty also enjoy a competitive benefits package, professional development opportunities and enrichment experiences in areas of their choice including, committee, workgroup, and affinity group opportunities.

Position Summary

Opportunities are open until filled; first review of materials will begin: November 28, 2022

Salary range for this position is: $47,044/yr. - $61,640/yr. (depending on experience)

This search is for a total of three full-time HR Specialists located at North Seattle College, Seattle Central College, and South Seattle College. Please list college preference in cover letter. The positions will work a hybrid schedule with a mixture of both remote and on-site work.

Are you passionate about helping individuals and organizations meet their fullest potential? Do you value collaborating with diverse stakeholders to meet organizational goals that will make your community a better place? If these questions resonate with you, then we invite you to consider joining the Human Resources team at Seattle Colleges, an equity-focused open-access college dedicated to helping all students achieve their academic and professional goals. As a Human Resources Specialist, you will be a key member in a team that supports Seattle Colleges in recruiting, hiring, and retaining exemplary employees who serve our students and our community.

As an HR Specialist, you will be responsible for a wide range of Human Resources functions, including recruitment, hiring and onboarding, and HRIS data management. The HR Specialist consults with and provides assistance to managers, staff and the public regarding inquiries and service requests, provides information to clients and explains policies, rules, and regulations applicable to Human Resources.

The campus Human Resources teams at North Seattle College, Seattle Central College, and South Seattle College are an integrated part of the district-wide Human Resources team at Seattle Colleges. Comprised of campus Human Resources teams embedded in each of the three colleges and the district office, as well as a centralized Payroll and People Operations team and the District's Compliance and Health & Safety team, Human Resources serves those who serve our students. We are a collaborative team whose values mirror those of the Seattle Colleges District: accessibility, collaboration, diversity, inclusion, and equity, fiscal sustainability, growth and engagement, innovation, and integrity.

As a Seattle Colleges employee, you will enjoy competitive compensation as well as all the benefits as a Washington State employee. To learn more about our excellent benefits offerings please see our benefits overview here: Seattle Colleges Employment Benefits

This position is governed by a collective bargaining agreement with representation by WFSE

Application Procedures:

  • Attach current resume
  • Attach cover letter addressing how your background intersects with the job

Required application materials must be completed and submitted online

Notice to Applicants:
Please note that Seattle Colleges is working under hybrid remote and on-site operations, pending public health guidance and business needs. Per CDC and WA Public Health directions, at this time we will be practicing social distancing and holding interviews virtually using video conference or teleconference options. As such, if you are selected for interview, please be prepared to hold your interview virtually.

What you will be working on:

  • Manage day-to-day activities in the HRIS to include oversight of data input and verification, data security, data integrity, and data distribution. Support members of the HR Operations team with data input and entry into the HRIS
  • Oversee and operationalize I-9 process, inclusive of conducting periodic audits
  • Coordinate with HR Operations partners regarding leave management and timesheet matters, including but not limited to Shared Leave, FMLA, sick leave, timesheet errors, exception reports, leave carryover, etc
  • Provide information, interpretation, and resolve matters; respond to questions pertaining to Human Resources practices, procedures, and policies
  • Generate assigned system reports, including ad hoc reports
  • Assists with analyses of position allocation, classification, and salary
  • Assist managers with crafting position descriptions; conduct job analyses to identify position requirements
  • Advises managers and search committees regarding recruitment, including developing or modifying candidate screening materials, participating in the interview process; and advising managers regarding requirements and options
  • Oversee and maintain record keeping related to annual performance processes

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

  • Associates Degree OR equivalent years of relevant experience
  • 2 or more years of administrative experience
  • Demonstrated strong analytical and problem-solving skills
  • Demonstrated experience with using a human resources information system
  • Demonstrated customer service skills
  • Demonstrated experience working with highly confidential/sensitive information
  • Demonstrated experience working effectively with others from diverse backgrounds
  • Demonstrated excellent verbal and written communication skills

Physical Requirements:

The position

  • Typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office.
  • Encounters frequent interruptions throughout the workday.
  • Is regularly required to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion with or without reasonable accommodation.

Disability Accommodation

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: 

  • Ability to operate office equipment 
  • Ability to read and verify data and prepare various materials 
  • Ability to exchange information on the phone or in person 

Notice of Non-discrimination Statement 

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of “bullying” behaviors, including “cyber bullying”

Inquiries regarding compliance and/or grievance procedures may be directed to the college’s Director of Legal Compliance:

1500 Harvard Avenue Seattle, WA 98122-3803

(206) 934-3873 

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation. 

Background Check Statement 

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WA HB 2327.

*Please mention you saw this ad on AcademicJobs.*

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