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Human Resources & Operations Assistant
Job Description
Human Resources & Operations Assistant
Full Job Description
About RepresentUs
RepresentUs is America’s leading nonpartisan organization fighting to protect and strengthen democracy. We unite independents, progressives and conservatives to pass pro-democracy laws, fight corruption, and defeat authoritarian threats. We have won more than 150 victories in cities and states across America since our founding 10 years ago. Each win is one step closer to our vision of making America the world’s strongest democracy.
RepresentUs is a carefully curated mix of seasoned political campaigners, policy wonks, advertising experts, designers, and engineers. We’re not a startup, but we’ve got startup DNA: we’re nimble, constantly learning and iterating, and we push ourselves to push the envelope—to ignore “industry standards” and set a new standard.
Democracy is for all, and at RepresentUs, so is our workplace. That's why we're an Equal Opportunity Employer. We are committed to evolving our staff and board to reflect the full diversity of America and the communities we aim to serve. As we seek the best of the best to join our ranks, we welcome applications from all walks of life (including but not limited to BIPOC/people of color, women, people with disabilities, and LGBTQ candidates) because we know that our democracy-building work has greater impact when we center diverse backgrounds, perspectives and ideologies. Once on the team, we encourage our teammates to bring their whole selves to work. We’re continually working to increase our cultural awareness, strengthen our approach to equity, and foster a climate of inclusion in all that we do. We invite you to belong with us! Read our statement on Diversity, Equity, Inclusion and Belonging here.
What You’ll Be Doing
- Assist VP Finance and Administration with Restricted Grant financial tracking and Management
- Test and ensure all internal financial internal controls are in place and all month ending account and control checks are completed.
- Review open payables and open grant receivable monthly to ensure all multi year grantors pay within their commitments and that vendors are paid in a timely fashion.
- Facilitate the work of the Board of Directors, including, managing scheduling, preparing/assembling and distributing meeting materials in a timely manner.
- Assist administrative and financial processes for members of the Operations team as needed.
- Support the HR team in successful navigation of state-by-state requirements and regulations.
- Process payroll as needed.
- Partner with the Human Resources and PEO teams to serve our team members efficiently and effectively.
- Collaborate with the HR team to administer annual open enrollment.
- Support recruitment process. Screen candidates, schedule interviews, and extend offers as needed.
- Support onboarding and offboarding processes.
- Manage maintenance and ensure accuracy of electronic HR filing system.
- Own the delivery, timely receipt and filing of agreements and acknowledgement forms. Draft HR communications as needed.
- Support benefits administration and compliance for a dispersed team.
- Other duties as assigned.
Skills and Experience
- At least three years of relevant experience supporting administrative, accounting and/or human resources functions, preferably in a non-profit organization
- Comfort with math and calculations
- Experienced user of Microsoft Excel and/or Google sheets
- Strong detail-oriented and resourceful mindset
- Basic data entry skills
- Excellent communication skills, interpersonal skills, ethics, and cultural awareness
- Familiarity with Google Suite preferred
- Experience with Bill.com, Concur, Insperity or other HRIS and billing software is a plus
Physical Requirements
We are committed to supporting employees of varying abilities and to providing reasonable accommodations to enable individuals with disabilities to thrive at RepresentUs.
The requirements of this role, related to its physical demands described here, are representative of those that must be met by an employee to successfully perform the essential functions of this job.
All employees must be able to operate a computer and use a cell phone. For roles that include frequent business travel expectations, we can discuss reasonable alternatives to travel in some instances. Most roles also require communicating with key external stakeholders in person, via telephone, or via email. Applicants with questions about accommodations may request to speak with our ADA liaison at ADA@represent.us.
Essential functions of the role include:
- Working from a computer for long periods of time;
- While performing the duties of this job, the employee may also frequently be required to communicate using the telephone, video, email, and in person with stakeholders
- Travel expectations for this role are minimal.
Compensation and Benefits
We’re committed to bringing in top talent from all sectors. Accordingly, we offer competitive salaries and pretty awesome benefits, including health, dental, vision, a health reimbursement account, wellness perks, a dependent care account, a $1,500 professional development stipend, and a retirement benefit. Plus disability and life insurance.
Oh, and we have this wild idea that we’ll do better work if we have time to see our friends and families, so we get four weeks of paid vacation a year, plus personal and sick time. This is a remote position open to residents of the United States but must work EST hours.
This is an exempt position. The starting salary for the HR & Operations Assistant is $60,000-$70,000.
Starting salary is based on the selected candidate’s qualifications and experience. To counter pay inequality and uphold internal parity, we use a non-negotiable starting salary system, while benchmarking our pay to competitive markets.
To Apply
Please apply online at represent.us/careers and include your resume and cover letter. The application deadline is December 1.
When an applicant with a disability needs an accommodation to have an equal opportunity to compete for this position, they may request it in writing by emailing ADA@represent.us. No phone calls please.
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