Job Description

Job Title:    Chief Operations and Safety Officer

Status / FLSA Status:    FT / Exempt

Classification:    Administrative

Department:    Facilities

Reports To:    President

Location:    Canton Campus (district-wide)

Date Updated:    November 1, 2022

PRIMARY FUNCTION:  

The Chief Operations and Safety Officer of the College directly assist the President with leadership and direction in Campus Safety, Facilities, Maintenance, and Auxiliary Services.  These responsibilities encompass all Spoon River College locations.  This includes general management, supervision, and professional leadership focusing on facilities planning; architectural/construction management; maintenance, repair, and renovation of college facilities; compliance with state and federal safety regulations; utility management (gas, electric, sewer, and water); custodial; landscape; bookstore; cafeteria; shipping and receiving; mail; fleet administration; and other services to the college.   Additionally, this position is responsible for developing and administrating comprehensive district-wide emergency preparedness and safety programs for students, faculty, staff, and facilities at the college.

RESPONSIBILITIES:

1.    Provides leadership and supervision of the Buildings and Grounds, Maintenance, Auxiliary Operations, Campus Safety, and Construction Projects.

2.    Oversees the entire operations of the College Bookstore and the SRC Café within budget guidelines including, but not limited to, the procurement, pricing, distribution, inventory, and control of all items used in the SRC Café and all district Bookstores.

3.    Provides leadership for the recruitment, professional development, supervision, and evaluation of Maintenance and Auxiliary Services employees.

4.    Coordinates the development of operating budgets for the College Buildings and Grounds, Maintenance, and Auxiliary Services. 

5.    Coordinates and supervises the responsibilities of custodial services.  

6.    Provides leadership for the planning and development of major construction projects. 

7.    Develops and implements short-term and long-term goals and objectives that are consistent with the mission of the College and within each of the department’s operational budgets.   

8.    Designs and implements programs such as energy conservation, preventative maintenance, and site development.  Implements institutional sustainability initiatives, waste reduction, and recycling programs.  Monitors program results and modifies as needed to comply with governmental regulations to meet institutional needs.  

9.    Coordinates the college’s legal compliance with state, local, and federal regulations such as OSHA’s Hazardous Chemical/Waste Standards, Biohazard standards, ADA, etc.  Assures compliance with the college emergency management structure and policies.  Collaborates with other departments to comply with Clery Act reporting, Title IX investigations, and other mandated processes.  

10.    Develops, maintain, and distribute a comprehensive district-wide plan for emergencies.  Researches, develops, implements, and maintains integrated operational plans for emergency response and internal and external communication.  Coordinates and conducts periodic campus events to highlight emergency management and security awareness for faculty, staff, and students.  Conducts regular safety training and drills for administrators, staff, faculty, and students.  Designs and distributes information on recognizing, preparing for, and responding to natural and man-made disasters and emergencies.  In coordination with college departments, develops, maintains, and tests disaster recovery/business continuation programs for all areas of the college.  

11.    Develops and implement emergency dispatching, notifications, and alerting structures that function at all times and locations.  Routinely tests procedures and trains employees on processes.  

12.    Creates and serves as chair of an Emergency Preparedness and Safety Committee to prepare and implement strategies to mitigate, prevent, respond, and recover from campus emergencies.  

13.    Assesses personal and environmental threats including severe weather and implements safeguards or makes recommendations based on current trends, forecasts, or active emergency events.  

14.    Responsible for maintenance and operation of critical building systems such as fire alarms; security; energy management; heating and cooling systems, electrical distribution; water; and sewer systems.  Determines and prioritizes schedules for maintenance programs.  

15.    Organizes and directs staff during emergencies such as utility failures, fires, floods, and severe weather events.  Responds to facility emergencies such as broken pipes, electrical failures, water failures, motor failures, HVAC failures, etc. 

16.    Ensures that college assets and personnel are appropriately insured for general liability, casualty, and other insurance risks, and coordinates follow-up actions to ensure health and safety practices follow Federal and State standards.  

17.    Supervises the annual inventory and prepare supporting documents for the annual audit.  

18.    Ensures Maintenance and Auxiliary Staff receive onboarding and annual training needed to successfully and safely perform their jobs.  Ensures applicable certifications and licenses are maintained.  

19.    Provides leadership for enhancing community access to Spoon River College programs and services through facilities.

20.    Collaborates with other college leaders in meeting the strategic plans and goals of the College.

21.    Serves as a vital and contributing member of the President’s Cabinet and serves on committees as assigned by the President.  

22.    Provides leadership in establishing Spoon River College's institutional and departmental goals, objectives, policies, and procedures.

23.    Provides leadership for community, regional, state, and national partnerships that further the College educational program.

24.    Provides leadership in the accrediting and assessment process.  Develops and compiles reports required by the Illinois Community College Board (ICCB) and other governing bodies.

25.    Performs other duties as assigned by the College President.

SUPERVISORY RESPONSIBILITIES:

Performs supervisory responsibilities per federal and state employment law, college policies and procedures, the supervisor handbook, and relevant collective bargaining unit agreements concerning recruitment and selection, timely review and approval of timesheets, assigning workload and projects, performance evaluation, discipline, communication, departmental leadership, and day-to-day supervision.

MINIMUM REQUIREMENTS FOR ELIGIBILITY:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

1.    A bachelor’s degree in Facility Management, Business Administration, or a related field from a regionally accredited institution or significant equivalent experience is required.  Master’s degree preferred.  

2.    Five years of demonstrated experience in facilities operations is required, preferably within education.  

3.    A minimum of four years of significant supervisory experience with multiple employees is required.  

4.    Appropriate/relevant professional certifications preferred.  

5.    Excellent project management skills are required.  

6.    Working knowledge of building design, construction/renovation, and maintenance with a background in mechanical equipment and HVAC systems, including energy management system interfaces is preferred.  

7.    Knowledge of the design and operation of building systems, construction contract administration, and construction budgeting and control preferred.  

8.    Knowledge and understanding of current federal, state, and local environmental rules, building codes, and labor laws are preferred.  

9.    Ability to work cooperatively with administration, staff, students, faculty, and outside contacts such as architects, engineers, vendors, and others required.

10.    Ability to work as a member of a leadership team.

11.    Experience working in a collaborative team-oriented style.

12.    Experience in developing and implementing long-range strategic plans preferred.

13.    Effective interpersonal skills are needed to ensure participation and input from faculty, staff, administration, and the community to further the Spoon River College mission.

14.    Demonstrated track record of visionary leadership authenticated by appropriate outcome indicators.

15.    Superior oral and written communication skills coupled with strong organizational skills must be demonstrated.

16.    Effective interpersonal skills to obtain participation and input from faculty, staff, administration, and the community to further the Spoon River College mission. 

17.    Must have the ability to manage multiple and competing priorities; deal with conflict appropriately; withstand pressure and remain calm in tense situations; be accurate; flexible; dependable; responsible; promotes teamwork, and demonstrate a positive attitude. 

18.    A current and valid Illinois State Driver’s License and a satisfactory personal and or professional driving record are required. 

PHYSICAL DEMANDS / WORK ENVIRONMENT:  The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical demands for this position include the ability to regularly sit, use hands and fingers, talk, and hear.  This position requires extensive standing, walking, reaching, stooping/kneeling.  Vision requirements for this position include close vision including the ability to view the text from a computer monitor.  This position requires some driving, the majority of which is within the College district.  This position requires the ability to lift and carries weight up to fifty (50) pounds without assistance.

The work environment for this position includes indoor and outdoor environments with extremes in temperature and noise.  The physical risk may include moving mechanical parts, precarious heights, and limited risk of electric shock.  

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