How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

The assistant to the Assistant Vice Provost and Executive Director (AVP/ED) of Undergraduate Admissions serves as a high-level administrative partner providing support in a fast-paced, high volume work environment. As the chief undergraduate admissions officer, the AVP/ED is U-M’s primary admissions representative throughout the state, nation, and world on undergraduate admissions matters. The Office of Undergraduate Admissions (OUA) has 80 FTE’s and 250 students and temporary staff, and the AVP/ED has four direct reports. 

This position assists with calendar and meeting preparation, project management, travel coordination and expense reconciliation, and responding to emails on the AVP/ED’s behalf. The assistant serves as a liaison to campus units, independently communicates and partners with internal and external constituents such as U-M schools and colleges, Government Relations, the President’s Office, and others on admissions-related matters. 

This position will be expected to work in the office due to the nature of the role and support needs. There may be flexible work opportunities on occasion, and at the discretion of the Assistant Vice Provost and Executive Director of Undergraduate Admissions. 

Who We Are

The University of Michigan is a premier public research university with over 51,000 students including 32,000 undergraduates, with a strong commitment to diversity, equity, inclusion and affordability. U-M is consistently in high demand by prospective students, and for fall 2022 received nearly 90,000 applications from first-year and transfer students from Michigan, the nation, and the world.

The Office of Enrollment Management division provides campus-wide leadership in executing  the strategic recruitment, admission, enrollment, new student programs, records management  and student financial support functions for the university. Our reporting units work strategically  with the schools and colleges, leveraging expertise and best practices.

Responsibilities*

Provides high-level administrative support to the Assistant Vice Provost and Executive Director. Manages confidential, mission-critical and complex projects; investigates and resolves potential problems on behalf of the AVPED. Partners with the leadership team as requested.  

Manages, organizes and maintains complex calendars and schedules appointments with  internal and external constituents. Collaborates with OEM administrative assistants and  administrative staff within Academic Affairs to arrange meetings. Assists with preparation and  follow-up for meetings as necessary including logistical support. 

Drafts and supports communication needs such as emails and presentations on behalf of the  AVP/ED. Prepares complex and sensitive correspondence, and assists with speech preparation.  Anticipates issues and responds as appropriate on behalf of, or in collaboration with, the  AVP/ED. Maintains electronic and paper files. 

Coordinates domestic and international travel schedules, and reservation accommodations  including but not limited to hotels and transportation. Anticipates travel needs and fulfills 

change/cancellation requests in a timely manner. Coordinates arrangements, completes reports  and travel reimbursement process. Reviews and reconciles travel expenses. 

Provides recruitment team program support for AVP/ED involvement. Develops and coordinates  executive officer, faculty and speaker invitations. 

Understands and supports application review cycles and processes. May track supporting  documentation and assist with appeal communications with applicants, parents, alums, faculty, and other university officials. 

Serves as administrative liaison for special projects, committees, and to external organizations.  Coordinates various workshops, conferences and other programs sponsored by the Office of  Undergraduate Admissions. Fosters and maintains positive working relationships, responds to  questions and training needs. 

Provides backup coverage to executive assistant for the Vice Provost for Enrollment  Management and OEM administrative assistants. 

Required Qualifications*

• High school diploma or an equivalent combination of education and experience.  

• Five years of progressively responsible administrative office support experience, preferably to an executive in a complex organization.

• Excellent interpersonal, written and verbal language skills with the ability to represent the  Office of Undergraduate Admissions to a broad range of constituents.  

• Ability to exercise good judgment in handling complex, confidential matters.

• Proven experience working with multiple stakeholders at all levels. Ability to work  effectively with diverse work styles and with individuals from diverse backgrounds.

• Excellent computer skills with a strong knowledge of Microsoft Office products and  Google applications. 

• Working knowledge of Zoom or other video conferencing tools.  

Desired Qualifications*

• Bachelor's Degree.  

• Familiarity with higher education broadly, and with respect to admissions activities and  programs.  

• Considerable knowledge of a large, decentralized university with various policies,  protocols and regulations.  

• Successful experience in data gathering and data analysis.

Additional Information

Benefits at the University of Michigan

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

Generous time off

A retirement plan that provides two-for-one matching contributions with immediate vesting

Many choices for comprehensive health insurance

Life insurance

Long-term disability coverage

Flexible spending accounts for healthcare and dependent care expenses

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including one booster when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely and temporary workers.   More information on this new policy is available on the U-M Health Response website or the UM-Dearborn and UM-Flint websites.