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Human Resources Specialist
Job Description
Posting Number
PG192774SPInternal Recruitment
NoWorking Title
Human Resources SpecialistAnticipated Hiring Range
$48,000 - $55,000Work Schedule
Monday-Friday, 8:00am-5:00pm, some overtime may be requiredJob Location
Raleigh, NCDepartment
Civil, Construction, and Environmental EngineeringAbout the Department
The Department of Civil, Construction, and Environmental Engineering offers undergraduate degrees in Civil Engineering, Construction Engineering, and Environmental Engineering. Graduate programs are offered with specialties in Computing and Systems, Construction Engineering, Water Resources, Coastal and Environmental Engineering, Structural Engineering and Mechanics, Transportation Systems and Materials, Geotechnical/Geoenvironmental Engineering, and Mechanics and Materials.
With over 53 faculty, more than 770 undergraduate students and over 300 graduate students, NC State University’s Department of Civil, Construction and Environmental Engineering (CCEE) is one of the largest departments in the country and more importantly, one of the best. In 2022, our Environmental Engineering and Civil Engineering degrees were ranked at 21st and 26th in the country, respectively.
At the graduate level we offer the traditional Master’s and Ph.D. degrees with the opportunity to specialize in a wide range of topics in civil, construction, and environmental engineering. We are also a leader in distance education. Students can earn a Master of Civil or Environmental Engineering degree without ever setting foot on campus. CCEE’s online Master of Civil Engineering program was ranked No. 4 in the country on US News & World Report’s 2022 Best Online Programs list.
Our research programs and facilities are world class. CCEE encourages active collaboration and cross-disciplinary activities and has a strong commitment to innovative research. The department partners with industry and government to conduct research at the cutting edge of science and technology. Our laboratories contain a variety of special equipment for research in construction materials, construction engineering, coastal processes, environmental engineering, hydraulics, soils, structures and mechanics, and transportation systems.
Want to know more? Visit: https://www.ccee.ncsu.edu/
With over 53 faculty, more than 770 undergraduate students and over 300 graduate students, NC State University’s Department of Civil, Construction and Environmental Engineering (CCEE) is one of the largest departments in the country and more importantly, one of the best. In 2022, our Environmental Engineering and Civil Engineering degrees were ranked at 21st and 26th in the country, respectively.
At the graduate level we offer the traditional Master’s and Ph.D. degrees with the opportunity to specialize in a wide range of topics in civil, construction, and environmental engineering. We are also a leader in distance education. Students can earn a Master of Civil or Environmental Engineering degree without ever setting foot on campus. CCEE’s online Master of Civil Engineering program was ranked No. 4 in the country on US News & World Report’s 2022 Best Online Programs list.
Our research programs and facilities are world class. CCEE encourages active collaboration and cross-disciplinary activities and has a strong commitment to innovative research. The department partners with industry and government to conduct research at the cutting edge of science and technology. Our laboratories contain a variety of special equipment for research in construction materials, construction engineering, coastal processes, environmental engineering, hydraulics, soils, structures and mechanics, and transportation systems.
Want to know more? Visit: https://www.ccee.ncsu.edu/
Essential Job Duties
The primary purpose of the HR Specialist position is to effectively assist in the management, coordination, and administration of all human resources functions and activities for the Department of Civil, Construction, and Environmental Engineering.
The HR Specialist handles details of a highly confidential and critical nature. A high level of professionalism, confidentiality, follow-through, and attention to detail is required. Candidates for the position must have a proven ability to independently manage multiple tasks and HR functions with competing deadlines and priorities.
Essential job duties include, but are not limited to the following:
- Process all permanent and temporary/student personnel requests including all visiting appointments and postdocs.
- Run reports and provide information to senior leadership.
- Assist with department recruitments.
- Conduct new employee orientation and coordinate all onboarding processes including making sure employees complete their I-9.
- Process all separations and retirements.
- Coordinate and manage the performance management process for all employees.
- Serve as the monthly and biweekly timekeeper and leave administrator; monitor and follow up with timesheet exceptions. This includes assisting faculty in entering FMLA leave, Maternity and Paternity Leave, and monitoring their leave while out.
- Serve as the primary contact for the department regarding the processing of immigration documents for all international scholars. The HR Specialist will coordinate the timely submission and tracking of all immigration documents, working in conjunction with the University’s Office of International Services department and International Employment.
- Maintain the management of employee files according to the University’s records of retention schedule.
- Coordinate faculty scholarly leave assignments and tenure clock extension requests.
- Process department level salary redistributions.
Other Responsibilities
Other duties as assigned.
Minimum Experience/Education
Bachelor’s degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- The candidate must have a general knowledge of personnel policies and procedures.
- Excellent interpersonal skills and the ability to work professionally, courteously, and effectively with a wide range of constituencies in a diverse community, including students, faculty, staff, and administrators.
- Ability to handle multiple complex, confidential and sensitive HR issues.
- Demonstrated experience working with a diverse customer base.
- Ability to meet deadlines and work under pressure.
- Attention to detail and analytical thinking
- Ability to understand and interpret federal and university policies and procedures for H1B and J1 visas and other types as needed.
- Strong computer skills, including MS Word, Excel, PowerPoint, and Google suite.
- Team player with highly developed communication and interpersonal skills (written and verbal), including demonstrated experience facilitating, presenting, and speaking to groups.
- Proven ability to understand and independently, creatively solve complex problems which require extensive collaboration and fact-finding.
- Superior organizational skills, with the ability to prioritize and manage multiple projects simultaneously along with exceptional judgment and discretion.
- Ability to independently research complex issues and to succinctly synthesize and articulate findings for various audiences.
Preferred Qualifications
- Bachelor’s degree in area related to position responsibilities.
- 1-2 years of previous Human Resource experience is highly desirable.
- Experience working with international scholars and J-1 Visa processing is preferred.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
10/21/2022Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
11/29/2022Notice to Applicants
Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume.”
Repost. This position is being reposted, previous applicants are still being considered and do not need to reapply.
Repost. This position is being reposted, previous applicants are still being considered and do not need to reapply.
Special Instructions
Please upload your resume, cover letter, and contact information for three (3) professional references.
Position Number
00100324Position Type
SHRAPosition Classification Band Title
Human Resources SpecialistPosition Classification Band Level
JourneyPosition Classification Salary Range
$31,200 - $64,530Salary Grade Equivalency
GN09Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoIs this position partially or fully funded on ARRA stimulus monies?
NoDepartment Id
140301 - Civil Const & Environ EngineerAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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