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Economics Graduate Studies Coordinator (Preferred Candidate)

University of Notre Dame

Job Description

A Message from the University

All University of Notre Dame faculty and staff are required to be vaccinated against COVID-19 and provide verification of full vaccination. Faculty and staff may apply for an exemption from the vaccination requirement for medical, religious, or other strongly held beliefs.  FAQ

Job Title

Economics Graduate Studies Coordinator (Preferred Candidate)

Job Description

A preferred candidate has been identified for this position.

Study everything.
Do anything.
Find your passion. Create knowledge. Serve the common good. Prepare for life.

This is what the College of Arts & Letters stands for. We play an integral role in Notre Dame’s mission to serve as the world’s preeminent Catholic research university.
We are searching for someone to join our dynamic team who shares the same passion and mission. We are looking for a Graduate Studies Coordinator for our Economics department.

Position Summary:
  • Provide administrative support to the department.
  • Provide assistance to Ph.D. students and advise students on basic university, graduate school, and department policies, procedures, and contacts.
  • Coordinate and monitor progress of Ph.D. students and assist faculty who oversee students.
  • Maintain confidential database for all students.
  • Represent the department and its Ph.D. program to administrators, students, families, alumni, and the public.
  • Work with other administrative coordinators as a team while ensuring that all day-to-day needs of the department operations are met.

?Essential Duties and Responsibilities:
Administer Graduate Program: Support students from admissions to graduation and graduate placement, schedule exams, and dissertation defenses, support professional development, communicate with students, maintain a confidential database for graduate students, maintain a database of alumni graduate students, report updates to graduate school each year.

Financial Administration: Process graduate tuition and stipend payment forms, manage department payments, process reimbursements for visitors and seminar guests.

Advising: Perform preliminary advising, answer routine inquiries from faculty and students concerning policies and procedures of the university, graduate school, and department.

Recruitment and Admission: Support Director of Graduate Studies (DGS) with the recruitment of prospective students and admission process, coordinate campus visit weekend for prospective students, and orientation for incoming students.

Office Support: Provide support to Department Chair, DGS, Department Administrator, work cooperatively with other coordinators in the department, manage scheduling and events related to the Ph.D. program.

A preferred candidate has been identified for this position.

Minimum Qualifications

High School Diploma or GED
1-2 years of administrative experience

Preferred Qualifications

  • Proficiency in Microsoft Microsoft Suite (Word, Excel) and Google applications (Gmail, Calendar, Docs, Sheets, Forms, Slides).
  • Excellent organizational and interpersonal abilities.
  • Strong communication skills both orally and written.
  • Able to work independently on multiple activities while continually prioritizing activities in response to changing circumstances.
  • Ability to maintain the confidentiality of student files and departmental issues.
  • Notre Dame campus knowledge and experience with university policies and procedures preferred.


Department of Economics (30065)

Department Website


Family / Sub-Family

Academic Aff / Prgrm Admin_Other

Career Stream/Level

NIC 2 Coordinator

Pay ID


FLSA Status

S3 - FT Non-exempt Hourly

Job Category


Job Type


Schedule: Days of Week & Hours

Monday through Friday, 8:00 AM – 5:00 PM

Schedule: Hours/Week


Schedule: # of months


Job Posting Date (Campus)


Job Posting Date (Public)


Job Closing Date


Posting Type

Open To All Applicants

Posting Number


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