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Executive Director of Financial Aid Services (E)

Edmonds Community College

Job Description

Executive Director of Financial Aid Services (E)

 

 

Full Job Description

Position Overview

 

Edmonds College is committed to diversity, equity and inclusion. The college values its talented, diverse workforce and seeks to attract, hire, and support employees who consistently and actively embrace diversity and equity. Edmonds College is an equal opportunity employer. Edmonds College invites all individuals to apply and as an equal opportunity employer, we also encourage individuals from diverse backgrounds and groups to apply for this position.

 


Executive Director of Financial Aid Services

 


SALARY:
 $89,119.27 - $102,452.97

 


LOCATION:
 Lynnwood, Washington

 


DESCRIPTION
:

The Executive Director of Financial Aid Services works under administrative direction and reports to the Dean for Enrollment & Student Services. The work is administrative in nature, requiring the ability to formulate long-range goals and to review financial aid programs for conformance to policies, regulations, and college objectives. The executive director operates at an Expert level as defined by the Washington State OFM, and has the highest level of responsibility and extensive knowledge through study and experience for the federal and state financial aid programs. The work is highly complex, requiring complete understanding of business processes, strategic direction, impact on internal and external stakeholders, and the college as a whole.

The Executive Director provides oversight, guidance, supervision, and training for higher level staff charged with managing individual financial aid programs, and the processing of student financial aid files. The position is responsible for ensuring compliance with all federal, state and college policies, regulations, and procedures, and for working collaboratively with the college Finance Office to complete disbursement of aid, and reconciliation processes.

The Executive Director acts as budget authority for the Financial Aid Services Office, monitors the expenditures of the various financial aid program budgets, serves on the Student Services Leadership Team, College Leadership Team, Data Governance Committee, and acts as the college liaison to the state Financial Aid Council (FAC), and regional and national organizations as appropriate.

The Executive Director of Financial Aid Services creates a working and service oriented environment based on open communication, team building, cooperation, positivity, and collaborative support in completing financial aid tasks and requirements and in serving the students at Edmonds College. Critical to this position is the ability to demonstrate a commitment to diversity, equity and inclusion in designing and implementing policies and procedures, and in serving and supporting the campus community.

 


CORE COMPETENCIES

Expertise in the field

Demonstrated program development and/or management experience (in industry and/or higher education), ability to build and sustain collaborative partnerships with students, campus and community stakeholders, effective time management skills, and technological expertise.

Cultural Competency

Demonstrated ability to create and manage programs that promote a professional learning environment that fosters student belonging, engagement and collaborative interactions that promote cross-cultural connection, reflection, and the professional skills and academic abilities needed to thrive in a diverse and global society.

 


Commitment to Equitable Access and Educational Success

Demonstrated experience providing equitable access and educational success for all students; particularly underserved populations, those who are low income, and students of color.

 


Responsibilities include, but are not limited to:

  • Develop processes/procedures to ensure compliance with all federal, state and college regulations, laws, and requirements. Conduct audits and reviews to monitor compliance, and submit the yearly federal FISAP and State Unit Record Reports, and other data and reports as required.
  • Act as budget authority for the financial aid office and monitor expenditures in all financial aid program budgets.
  • Participate in monitoring completion of program requirements, back up processes as needed, collaborate with other stakeholders to resolve financial aid issues, and monitor quality of service to students and the public. Take appropriate action to address issues or concerns.
  • Take the lead role in the New Year setup of the database system (PeopleSoft) and student portal, and other preparations needed to launch a new financial aid processing year.
  • Train and monitor training completion of higher level staff who manage the financial aid programs and process student files.
  • Supervise higher level staff, including completion of the yearly performance evaluation process and regular and consistent one-on-one meetings.
  • Attend meetings as appropriate, and participate in campus committees as appropriate or as directed.
  • Participate in yearly state and national training to stay current on changing regulations and new requirements. Attend quarterly system council meetings (FAC), and monitor state financial aid listserv, and the executive directors’ listserv, and other listservs and information sources as appropriate or directed.
  • Other responsibilities as assigned.

 


This is an exempt position that reports to the Dean of Enrollment & Student Services.

For information on applying, please see Application Procedures and Required Documents, below. We will begin reviewing applications on December 16, 2022.

 


REQUIRED QUALIFICATIONS:

  • Bachelor’s degree or equivalent
  • Demonstrated experience in the field of Financial Aid rising to the expert level of federal, state, and college regulations, requirements, and laws.
  • Five years experience managing two or more federal or state financial aid programs
  • Five years experience with determining eligibility and processing student aid files
  • Three years supervisory experience at an administrative level
  • Demonstrated excellent communication skills, both oral and written.
  • Demonstrated ability to work effectively with individuals of diverse backgrounds, life experiences and abilities.
  • Demonstrated ability to interpret campus, local, state, and federal laws, regulations, and policies and apply them in a judicious manner

 


DESIRED QUALIFICATIONS:

  • Master’s degree.
  • Two years of increasingly responsible experience working in an Admissions, Enrollment Services, Registrar, or Financial Aid office at a college or university.
  • Demonstrated ability to conduct data analysis, abstract statistical information, and appropriately use data for reporting
  • Experience with PeopleSoft or similar system

 


PHYSICAL WORK ENVIRONMENT:

Work is generally performed in an office environment. The ability to speak clearly on the telephone, use a computer is required. Recurring early/late hours (weekend/early morning/evening meetings). This position requires the ability to drive and use of a personal vehicle. The ability to make sound judgments is essential.

 


COMPENSATION:

Salary is $89,119.27 - $102,452.97 and is based on the Edmonds CC administrative/exempt salary schedule, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, and 24 vacation leave days per year.

 


WORK SCHEDULE:

Monday through Friday, 8:00 a.m. - 5:00 p.m., including some evenings and weekends.

 


FLSA Status:

The position is an exempt position under the Fair Labor Standards Act requirements.

 


CONDITIONS OF EMPLOYMENT:

You must document your citizenship or employment authorization within three days of hire.

Criminal background check. Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

  • All new positions are contingent upon funding.
  • At this time, Edmonds College does not sponsor H1-B Visas.
  • Edmonds College requires vaccination for all employees and students. Exemptions may be accepted. This safety measure will allow the college to reopen safely and minimize risk against COVID-19 and its variants. Future requirements may be set in accordance with internal policies or changes in state or federal guidance.

 


Complete, sign, and submit Declaration Regarding Sexual Misconduct

 


APPLICATION PROCEDURES AND REQUIRED DOCUMENTS:

All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents in order to be complete:

 


  • Cover Letter addressing your qualifications and interest.
  • Current resume.
  • Names and contact information for three references.
  • For veterans’ preference, please scan and attach your DD214, Member-4 Form.

 


Important, if this posting is on an external website other than 
www.edmonds.edu/hr or Edmonds College Job Opportunities please follow one of these links to apply. Applying via an external webpage will not enter our application system.

 


ABOUT THE COLLEGE:

Established in 1967, Edmonds College is a public, four-year, state college. It focuses on academic excellence, student success, and engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit www.edmonds.edu.

 


EEO/AFFIRMATIVE ACTION STATEMENT:

Edmonds College is an equal opportunity employer and assures equality of treatment in educational and employment opportunities without regard to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. Applicants with disabilities who require assistance with the recruitment process may call 425-640-1470 and accommodations will be made to the extent reasonably possible. The Human Resources Office is accessible to persons with disabilities.

 


JEANNE CLERY STATEMENT:

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College’s commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College’s Annual Security and Fire Safety Report is available online at https://www.edmonds.edu/safety/clery-act/documents/annual-report.pdf.

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