Job Description

Waubonsee Community College promotes diversity in faculty, staff, and student recruitment and is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success.

 

Waubonsee Community College's Assistant Vice President (AVP) of Finance has primary responsibility for the College's financial resources and oversight of Finance Department operations; audits; treasury management; federal, state and accounting fiscal compliance; internal auditing; and bookstore operations. The AVP works extensively with leaders and departments throughout the organization to support key initiatives. The AVP prepares financial forecasts and budgets, identifies and implements appropriate controls, and leads system improvements initiatives. The AVP also serves as the Executive Treasurer of the Waubonsee Community College Foundation.

As a senior level administrator, the successful candidate will have ability to work and communicate effectively with colleagues and students alike, will be able to nurture trust with all stakeholders, will creatively balance fiscal stewardship with creativity and innovation, will lead disparate teams, and will reinforce the college's financial principles to maintain its excellent financial position.

The ideal candidate will have expertise and experience in improving processes and leveraging technology to gain efficiency and improve effectiveness using both desktop productivity tools and larger systems.

The Assistant Vice President of Finance reports to the Vice President of Finance and Administration. This position has primary responsibility to properly account for, and report on, all of the College's financial resources. This position oversees Finance Department operations, fiscal compliance, internal auditing, and bookstore operations. The position prepares financial forecasts, develops budgets, identifies and implements appropriate controls, and leads system improvements initiatives. The Director of Financial and Auxiliary Services reports to this position. This position will also serve as the Executive Treasurer of the Waubonsee Community College Foundation.

Responsibilities

The Vice President of Finance and Administration delegates authority to the Assistant Vice President of Finance to carry out the following responsibilities:

Coordinate and manage systems and procedures for the fiscal records of the College including restricted purposes funds (grants).

Coordinate and direct financial planning, financial statements, budgeting, and procurement activities of the College.

Prepare or direct preparation of external financial reports required by federal, state and local agencies.

Conduct or coordinate audits of college fiscal records to ensure compliance with federal, state and local requirements and statutes.

Maintain current knowledge of College policies and procedures, federal and state policies and current accounting standards.

Serve as liaison with appropriate financial institutions and maintain and manage the College cash and investment programs.

Serve as liaison to appropriate governmental taxing bodies and plan, prepare, and coordinate the College tax levy.

Plan, maintain and manage the College debt program.

As the Executive Treasurer of the Waubonsee Community College Foundation, manage all fiscal records, serve as the point of contact for Foundation investments, and manage all fiscal reporting to the Foundation Board of Directors, and to the Foundation’s Finance and Audit and Investment Committees.

Maintain financial records for the College’s capital projects.

Serve as liaison to external partners for the College’s long-term leases.

Assist in coordination and oversight of food services at the College.

Delegate authority and assign responsibilities to Finance Department team members.

Develop and implement processes for recruitment, supervision and evaluation of employees in the Finance Department.

Promote and oversee the personal and professional development of employees in the Finance Department.

Coordinate the development of annual goals for the Finance Department in alignment with and support of the College’s Strategic Plan.

Perform a variety of other duties as may be assigned by the Vice President of Finance and Administration.

 

Minimum Qualifications

 

Master's degree in related field and Certified Public Accountant (CPA) certification with at least five years related experience in finance and/or accounting at the administrative level required.

Or Bachelor's degree in related field and at least ten years of progressively responsible experience related to finance and/or accounting experience at the administrative level at a community college required.

Five years’ supervisory/management experience required.

Certified Public Accountant (CPA) certification preferred.

Knowledge of fund accounting and Excel required.

Experience with management of cash and investment portfolios preferred.

Experience with government-related tax and debt compliance preferred.

 

Please attach the following documents when applying:

• Cover Letter-Yes
• Resume-Yes
• References-Yes (Can be provided at interview)
• Transcripts-Yes (Can be provided at interview)

 

Position Details
req1475
Grant Funded: No
Minimum Starting Rate: Commensurate
Compensation Type: Salaried
Work Schedule: M-F 8 a.m. - 4:30 p.m. Some early mornings and evenings to attend meetings, such as Board and Foundation
Work Hours: 40 hours per week
Testing: Yes
Targeted Hire Date: 2/6/2023

Special Instructions: Please attach all required documents at time of application.

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