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Coordinator 1, Facilities, Events Set-Up (Internal Only)

Salt Lake Community College

Job Description

Position Title

Coordinator 1, Facilities, Events Set-Up (Internal Only)

Open Internally or Externally

Internal

Reports to (title)

Director, Real Estate & Project Management

Department

Facilities Custodial-3J2

Requisition Number

23132

Position Type

New position

Job Category

Staff

FT/PT

Full-time

Starting Salary

$41,655.00 - $44,298.00

Job Open Date

11/21/2022

Open Until Filled

Yes

Priority Review Date

11/27/2022

Job Summary

Under immediate supervision of the Custodial Manager, the Facilities, Events Set-Up Coordinator supervises a team of workers to perform set-ups, tear downs, and clean ups for special events for various Salt Lake Community College (SLCC) campus locations.

The position is important to the college because all duties performed are visible and contribute greatly to the environment and overall appeal at each campus and in each building.

This position performs standard tasks using established methods and makes routine judgements on matters. Position requires a broad range of complex technical and professional work activities including excellent customer service and interpersonal skills and use of discretional and independent judgment with substantial personal responsibility and autonomy. Plans own work, and work of others to meet given objectives and processes. Decisions influence success of projects, team and department objectives.

This position knows fundamental concepts of events setup to ensure a safe, clean, and functional environment for the events at all campuses and sites operated by Salt Lake Community College.
This position will ensure that all SLCC, Facilities, Events setup and Custodial required training is completed and maintained to provide the consistent, reliable, and timely facilities support to the College by the Event setup team.

The position has a regular schedule but requires flexibility and must be available to work on-call for building clean up emergencies, 24 hours a day 7 days a week, 365 days a year. The position is considered a Coordinator level position but will also be expected to perform all duties of the Facilities Events, Set-Up and Repair worker positions.

Essential Responsibilities and Duties

Supervision:
Supervises a team of workers to perform set-ups, tear-downs, and clean-ups for special events for various SLCC campus locations and athletic games. Performs supervisory and team management skills. Directs the work of full-time and part-time staff daily. Assists workers in correctly submitting daily work time and work orders into the Sprocket work order system. Delegates work of team and demonstrates effective teamwork with all staff.

Assists the Maintenance Manager and the Assistant Maintenance Manager in personnel decisions, operational oversight, and other areas, as needed. Performs related duties, as assigned by the Director of Real Estate and Property Management. Assists in the hiring, evaluation, and termination process including preparing written disciplinary actions, memos, etc. and completing employee performance appraisals. Trains incoming staff of College policy.

Inventory, Collaboration & Event Planning:
Supervises the storage, allocation, distribution, set-up, and maintenance of all special events equipment including, i.e., chairs, tables, staging, flags, lecterns, risers, and other special events equipment. Meets with the various departments planning special events, assists in the development of physical arrangements and coordinates the required support services.

Ensures supplies and furniture inventory are properly stocked and ordered within an established budget. Maintains inventory and orders supplies when needed. Is knowledgeable of all vendors for supplies and college rules for ordering.Trains other staff on efficient and effective use of materials and equipment.

Supervises and oversees all deliveries of various items from campus to campus, warehouses, and commercial vendors.

Opens, completes, and closes work orders in the Sprocket system. Enters time worked and materials used. Trains employees to complete work orders appropriately.

This position will also help with light custodial and snow removal duties.

Other duties as assigned.

Minimum Qualifications

Must have one of the following combinations of education and experience:
  • High School Diploma and 8 years of related full-time experience.
  • Associate Degree (60 credit hours completed) and 4 years of related full-time experience.
  • Bachelor Degree (120 credit hours completed) and at least 1 year of related full-time experience.
  • Any combination of the above using substitutions.

Note:
  • Substitutions for education/experience on a 2:1 basis.
  • Part-time direct work experience may be substituted for full-time work experience, on a pro-rated basis.
  • Must have a valid Utah Driver License.

Knowledge, Skills & Abilities

  • Custodial & Event set-up practices and operations.
  • Knowledge and implementation of Team Cleaning methods.
  • Ability to effectively lead/motivate employees.
  • Ability to work independently, or with a team.
  • Ability to complete time sensitive work.
  • Ability to learn, teach and train
  • Knowledge of hiring, disciplinary, and termination process
  • Management and communication skills.
  • Knowledge of and ability to adhere to the safety requirements of OSHA and ISSA
  • Ability to read and understand SDS label/sheet.
  • Knowledge of and ability to adhere to policies and procedures.
  • Organizational skills with attention to detail
  • Problem-solving skills
  • Ability to working effectively under pressure, with multiple deadlines and changing priorities.
  • Computer and data entry skills.
  • Basic MS Office, particularly Excel, Word, Outlook and Computerized Maintenance Management Systems (CMMS) to track work orders.
  • Ability to safely Move 75 lbs.
  • , stoop, and bend, and Ability to position oneself to setup and teardown events
  • Ability to safely use a ladder on a regular basis.
  • Basic knowledge of event setup and custodial equipment maintenance and tool usage.
  • Ability to operate different types of custodial and moving equipment.
  • Must be willing to respond to campus emergencies during off-hours as necessary.
  • Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College.
  • Ability to work with all groups in a diverse academic, socioeconomic, cultural, and ethnic background of community college students, faculty and staff, including those with disabilities.

Non-Essential Responsibilities and Duties

  • Clean and maintain facilities shops, warehouses, campus buildings, and snow removal.
  • Perform minor custodial duties such as, maintaining the inside and outside of all facilities, including snow removal and applying ice melt.
  • Knowledge of SDS.

Special Instructions

Please include:
  • Resume
  • Cover Letter
  • References
  • Full consideration will be given to applicants who apply on or before the priority review date indicated above.
  • More information about Salt Lake Community College benefits: https://i.slcc.edu/culture/benefits/index.aspx

FLSA

Non-Exempt

SLCC Information

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems (“URS”).

This position may require the successful completion of a criminal background check.

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