SUMMARY

This position is responsible for supporting the Grant & Compliance Manager, and Executive Team by managing multiple data sets, conducting research, and maintaining schedules and requests.

ESSENTIAL DUTIES AND responsibilities include the following:

1. Assist in maintaining and updating any Policy and Procedures as Agency expands, or contracts, and revisions are needed.

2. Cross training on tasks performed by others in the administrative department and assisting the team on projects as needed or requested.

3. Organize and manage multiple data sets (i.e., Grants & Contracts, Donor Database, Outcome & Deliverables Tracking, Registrations, Subscriptions, Programmatic Data, and other data sets as assigned).

4. Conduct research and compile data related to funding opportunities and potential funders.

5. Conduct data collection & analysis from various sources, as requested. Either as a short-term or on-going project.

6. Prepare data presentations including charts, graphs, etc. to tell a story and maintain audience engagement.

7. Maintain confidentiality of all agency, personnel, grant, and research matters.

8. Assist in creating and monitoring workflow of grants from cradle to grave. Understand deliverables and which department/team members are responsible for which tasks.

9. Facilitate communication on Agency and Grant renewals, registrations, and licensing.

10. Assist Leadership with Agency forms (Insurance, Grants, Applications, etc.) and request unknown information from the correct internal and/or external team member.

11. Maintain Agency calendar, including but not limited to grant due dates, reporting deliverables, and tracking submission or requests.

12. Provide support to the Grant & Compliance Manager and/or Executive Director, as requested on special projects or tasks.

OTHER RESPONSIBILITIES

Performs other work-related duties and special projects as assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

KNOWLEDGE AND SKILL OF:

ð Modern office practices, procedures, and equipment

ð HIPAA (Health Insurance Portability and Accountability) Laws

ð Microsoft Office Suite, specifically Outlook, Word, Excel, and PowerPoint

ABILITY TO:

ð Pay attention to details, work with precision and accuracy while always maintaining only the highest quality outcomes

ð Follow-through and follow-up until the work is completed

ð Be flexible and adapt to rapidly changing requirements

ð Work effectively under timelines and deadlines

ð Collaborate, share ideas, and skills to ensure quality work products

ð Be curious, ready to jump in to help others, and present an upbeat, positive disposition

ð Communicate effectively both orally and in writing

ð Meet time schedules, deadlines, and plan and organize work

ð Work confidently with discretion and independently with little direction

ð Work cooperatively with others using tact, patience, and courtesy

ð Work with confidential data with discretion

ð Work with diverse populations

ð Follow the guidelines set forth by the grantees

EDUCATION and/or EXPERIENCE

Bachelor's degree in business, social work, or marketing or an AA degree with two (2) years of experience in non-profit, data management, or research.

CERTIFICATES, LICENSES, and/or REGISTRATIONS

None required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk, hear and to use hands to finger, handle or feel. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand, walk, sit, and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Grant writing: 1 year (Preferred)
• Information management: 1 year (Preferred)
• Regulatory reporting: 1 year (Preferred)

Work Location: Hybrid remote in Winter Park, FL 32792