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Executive Assistant
Job Description
Posting Number
PG192852SPInternal Recruitment
NoWorking Title
Executive AssistantAnticipated Hiring Range
Commensurate with education & experienceWork Schedule
Monday through Friday, 8:00AM - 5:00PM; schedule may vary based on operational needs. In office - limited remote work on an ad hoc basis.Job Location
Raleigh, NCDepartment
Division of Academic and Student AffairsAbout the Department
The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, and where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State and includes over 50 units and departments, 600 professional staff and faculty, along with temporary staff and graduate student employees.
DASA Reimagined 2022-2028
Vision – to unlock opportunity through equitable access to supportive, enriching, and transforming higher education experiences for all
Mission – At our core, we promote the success of the whole student. We anticipate and respond to the needs of all NC State students and intentionally co-create an equitable and inclusive campus environment and academic experience that supports students, faculty, and staff in achieving their full potential.
Values – CURIOSITY ~ EMPATHY ~ COLLABORATION ~ EQUITY and ACCESSIBILITY ~ INTEGRITY ~ TRUST
In DASA, we take personal and collective responsibility to use inclusive decision-making to advance and embed equity, diversity, inclusion and belonging in everything we do.
NC State was named a great place to work in the 2022 Forbes annual survey as the best large employer in North Carolina. The Division of Academic and Student Affairs is the place to work for faculty and staff who want to promote the success of the whole student.
Essential Job Duties
Reporting to the Director of Planning and Special Projects in the Office of the Vice Chancellor and Dean in the Division of Academic and Student Affairs (DASA), the Executive Assistant is part of a team of other executive and administrative support positions that staff the Office of the Vice Chancellor and Dean (OVCD). The executive and administrative support staff execute a variety of administrative and organizational functions that help to support and coordinate, individually and/or collectively, the work of the Senior Leadership Team (vice chancellor and dean, university college deans, associate/assistant vice chancellors, and directors) and provide support in meeting the mission of the division in promoting the success of every student.
This position provides primary calendar and administrative support for the day-to-day work of the Vice Chancellor and Dean (VCD). This position also serves with other executive and administrative support staff in the shared responsibility of in-person and phone coverage of the Office of the Vice Chancellor and Dean, supporting the work of the Senior Leadership Team (SLT) and individual team members as needed, and facilitating general office and business functions. The incumbent must be detail oriented and will utilize critical thinking skills, independent judgment, and discretion on a daily basis.
May provide executive administrative support to other members of the DASA senior leadership team; other duties as assigned.
Other Responsibilities
Other duties as assigned.
Minimum Experience/Education
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Previous experience coordinating complex scheduling and extensive calendar and meeting management for an executive/senior-level administrator;
- Demonstrated ability to anticipate the needs of the Vice Chancellor and Dean (VCD) and to prioritize and accomplish work efficiently with minimal direction and supervision, ensuring the VCD is appropriately prepared for meetings, presentations, travel, and other obligations;
- Work history that demonstrates professional references that attest to a high level of accuracy of work, meticulous attention to detail, and personal and professional accountability;
- Work history that demonstrates the ability to manage multiple responsibilities under the direction of multiple people in a fast-paced environment and to pivot and be flexible as needed to support the strategic priorities of the VCD and the division;
- Commitment to principles of diversity, equity, inclusion, and belonging that foster supportive and productive relationships across the division and university;
- Ability to understand, interpret, and apply knowledge of division and university policies and procedures to resolve problems and diffuse sensitive issues/situations;
- Use of good judgment, discretion, and humor to facilitate work and positive relationships on behalf of and in the representation of the Vice Chancellor and Dean and the Office of the Vice Chancellor and Dean;
- Ability to handle and maintains confidentiality of the schedule and activities of the VCD and other appropriate office and division matters;
- Excellent oral and written communication skills.
Preferred Qualifications
Bachelor’s degree and five (5) years of related experience with additional experience considered in lieu of degree.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
11/18/2022Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
11/29/2022Notice to Applicants
Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume.”
Special Instructions
Resume, cover letter, and References will be requested for finalist candidates.
Position Number
00041235Position Type
SHRAPosition Classification Band Title
Executive AssistantPosition Classification Band Level
JourneyPosition Classification Salary Range
$31,200 - $71,976Salary Grade Equivalency
GN10Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Mandatory - Fire/Explosions, Mandatory - Medical Emergencies, Mandatory - Hazardous Material Incidents, Mandatory - Transportation Accidents, Mandatory - Evacuations/Natural Hazards, Mandatory - Utilities/Infrastructure Failure, Mandatory - Threats of Violence/Terrorism/Interpersonal EmergenciesTime Limited Position
NoIs this position partially or fully funded on ARRA stimulus monies?
NoDepartment Id
240101 - Academic and Student Affairs - Vice Chancellor and Dean OfficeAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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