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Executive Assistant

North Carolina State University

Job Description

Posting Number

PG192713SP

Internal Recruitment

No

Working Title

Executive Assistant

Anticipated Hiring Range

$55,000 - $62,000

Work Schedule

Monday - Friday; 8-5

Job Location

Raleigh, NC

Department

Office of Information Technology

About the Department

NC State’s Office of Information Technology (OIT) provides campus-wide computing, information and communication technology services in support of the university’s academic and administrative goals.

Mission:
To provide nimble, effective, efficient, and collaborative IT services, solutions and strategies in a timely and helpful manner that assist the university, state and nation in achieving their strategic goals.

Vision:
Be the IT organization that people seek out as a partner for providing visionary strategies, creative solutions, objective information, and effective and efficient services in order to help them achieve their mission and goals.

Diversity, Equity and Inclusion:
The Office of Information Technology (OIT) is committed to creating and fostering an inclusive, equitable and welcoming environment built on a foundation of mutual respect where all are treated fairly and with dignity. Our diversity enhances OIT’s collective ability to serve our university and community, making us greater than the sum of our parts. With this understanding, we strive to continually identify and eliminate barriers that prevent the full participation of some groups or individuals while broadening our knowledge and appreciation of the differences and similarities that make each member of the OIT team valuable.

Essential Job Duties

The primary purpose of the Executive Assistant position is to administer, manage and provide administrative support to the Vice Chancellor for Information Technology and CIO (VCIT): 

  • Develops and provides detailed budget estimates, logistics, and coordination of multi-day workshops and meetings with internal (e.g. CALS) and external entities (including partnering corporations) that involve grants and/or partnerships;
  • Manages schedules, meeting arrangements, travel, purchasing supplies for the office, and provides support for special projects;
  • A variety of responsibilities includes responding to requests for information and data about OIT, managing administrative support for committees and professional meetings for the VCIT, and coordinating events, travel arrangements, and travel reimbursement for the VCIT;
  • Serves as link and filter for the VCIT and as a liaison between the VCIT and the division’s and the university’s internal and external contacts;
  • Must exercise considerable independence in carrying out broad responsibilities as an assistant to the VCIT.
  • Required to exercise considerable judgment and discretion in making decisions, which can have a major impact on the university and its image.

Other Responsibilities

Other duties and special projects as assigned.

Minimum Experience/Education

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

  • Excellent visual attention to detail and strong oral and written communication skills are critical;
  • Excellent Google Workspace, Word, and Excel skills;
  • High proficiency with Google Calendar and Microsoft Office products, including but not limited to Microsoft Word, Excel, PowerPoint, Google Docs, Spreadsheets, etc.;
  • Ability to successfully work autonomously and with noted responsibilities and/or training
  • Experience in high-volume environments;
  • Ability to maintain confidentiality and professionalism.

Preferred Qualifications

  • Experience supporting executives and/or senior-level administrators.
  • Associate’s Degree or Higher

Required License or Certification

None

Valid NC Driver's License required

No

Commercial Driver's License Required?

No

Job Open Date

09/28/2022

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)

11/23/2022

Notice to Applicants

Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume.” Previous applicants do not need to reapply.

Special Instructions

Please include as attachments your resume, cover letter, and contact information for three (3) professional references.

Position Number

00100674

Position Type

SHRA

Position Classification Band Title

Executive Assistant

Position Classification Band Level

Advanced

Position Classification Salary Range

$31,200 - $71,976      

Salary Grade Equivalency

GN12

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

1.0

Appointment

12 Month Recurring

Mandatory Designation - Adverse Weather

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events

Non Mandatory - Emergency Event

Time Limited Position

No

Is this position partially or fully funded on ARRA stimulus monies?

No

Department Id

510101 - VC for Off of Info Technology

AA/EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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