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Business Management Associate (Potential to be Hybrid)
Job Description
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Job Title
Business Management Associate (Potential to be Hybrid)Job Description
Are you interested in being part of something bigger, something that supports and encourages innovation, ignites knowledge and is a means for doing good in the world? If so, Notre Dame Research (NDR) has an exciting opportunity for you!
NDR is currently searching for a talented individual interested in the dynamic field of business management. We are seeking a Business Management Associate (BMA) to support NDR’s Finance & Administration (F&A) team. The F&A team supports NDR’s $60M operating budget, which includes over 350 faculty, staff, and students. The BMA will work under the direction of the F&A Program Director to assist with numerous business operations functions and will provide staffing and position management support, including all of the centers and institutes that fall under NDR’s portfolio. The BMA will provide input on current processes and recommend possible improvements. Given the wide scope and diversity of the NDR portfolio, the F&A team is often involved in special projects, and the BMA will contribute to many of these special projects. This is an excellent opportunity to gain first-hand knowledge of a wide range of University systems and processes, develop networks, and grow your career in the business management field.
Notre Dame Research is committed to creating a community that fosters equity of experience and opportunity and ensures that members of all backgrounds feel safe, welcome, and included. We strive to achieve a culture of openness, autonomy, and belonging; making Notre Dame an exceptional place for our team, partners, and collaborators to flourish.
These will be your key areas of responsibility:
Staffing and Position Management Assistance
- Guide the position management process. Serve as the first point of contact for NDR hiring requests. Assist hiring managers with position description development. Onboard new managers to the hiring process.
- Work directly with Human Resources (HR) Talent Acquisition Specialists and NDR hiring managers to get positions posted, monitor candidate pools, review draft offers for adherence to HR and NDR policies, enter PAFs and separations, track all open positions and ensure positions are closed out in a timely and professional way.
Business Operations Assistance
- Track funding commitments. This will include requesting new funds, recording commitments in spreadsheets, monitoring spending, processing journal vouchers, and communicating with faculty about their awards.
- Work with program director on annual budget planning.
- Analyze regularly generated financial and HR reports. Identify when necessary actions need to be taken.
- Prepare and submit payment requests, expense reports, labor distribution changes, and journal vouchers.
Faculty Appointment Data Management
- Assist with the facilitation of faculty appointments. Collect faculty appointment forms, draft appointment letters and upload documents into appointment system.
Special Projects/Other
- Assist with special projects and assignments as requested. Provide input and brainstorm with the F&A team to deliver results that meet the needs of our numerous stakeholders.
Minimum Qualifications
Here’s what you need to bring along:
- Bachelor’s degree in a related field and 1-2 years relevant experience OR Associate’s degree in and 3+ years of relevant experience.
- You can see the big picture but also enjoy the details
- You are able to communicate clearly and professionally with various campus partners (faculty, students, staff)
- You are an excited learner and looking for a growth opportunity
- You are a good team player but can also work independently
- You must be efficient with Microsoft Excel
Preferred Qualifications
We prefer you to bring:
- Bachelor’s degree in Business or Human Resources and 1-2 years of relevant experience
Department
Notre Dame Research (43300)Department Website
research.nd.eduFamily / Sub-Family
Fin Mgmt / Business MgmtCareer Stream/Level
EIC 1 AssociateDepartment Hiring Pay Range
$55,000 - $65,000 is target rangePay ID
Semi-MonthlyFLSA Status
S1 - FT ExemptJob Category
Administrator/ProfessionalJob Type
Full-timeSchedule: Days of Week & Hours
Flexible but generally between the hours of 8 am – 5 pm Monday- Friday
This position has the potential to be hybrid, depending on experience.
This position has the potential to be hybrid, depending on experience.
Schedule: Hours/Week
40Schedule: # of months
12Job Posting Date (Campus)
11/17/2022Job Posting Date (Public)
11/17/2022Job Closing Date
12/08/2022Posting Type
Open To All ApplicantsPosting Number
S23483Quick Link for Internal Postings
https://jobs.nd.edu/postings/28835*Please mention you saw this ad on AcademicJobs.*
