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SPECIALIST-RECORDS

Midland College

Job Description

Job Title

SPECIALIST-RECORDS

Position Status

Full Time

Classification Title

Classified-12 m-Level IV

Work Location

Main Campus-3600 N Garfield St, Midland, TX 79705

Job Summary

Serves as a member of a team that handles the following procedures: processes credit/CE/AEL student admission applications, incoming/outgoing transcripts, enrollment verification, transfer credit evaluation and tests scores, and maintains records in the College’s image system. In addition, the employee is expected to assist with other duties within the Registrar’s office during peak periods.

Required Qualifications

High school diploma or equivalent
Two years of clerical experience
Experience working with the public
Computer literacy including but not limited to data entry and word processing
Knowledge of general office equipment such as copier and fax machine
Must be able to communicate effectively in person to person situations in addition to engaging in general telephone assistance
Demonstrated interpersonal, social, and public relations skills
Ability to handle fast-paced work environment with interruptions and detail-oriented tasks

Preferred Qualifications

One year of college or more highly preferred
Experience working in a college setting; admissions or registrar’s office experience is highly preferred
Experience working with online databases
Document imaging experience and knowledge of student information system software
Understanding of the Texas Success Initiative, residency requirements, and computer programs such as Apply Texas and SPEEDE

Essential Functions

Perform general office duties, including data entry and updating, mail outs, telephone communications, filing, email communication, public contact, and supervising the imaging process of related documents
Download, review, code, and update the admissions applications for credit/CE/AEL and verify input and proper coding into the student information system
Process additional admissions documents and enter document data into the student information system to include but not limited to, TSI information, meningitis, SAMPO
Serve as the main point of contact for WRTTC in Fort Stockton for application processes
Process incoming transcripts, military transcripts, and international transcripts for instructional review and determination of transfer credit
Enter TSI compliance based on transcripts
Process and code official college transcripts
Assist with the training of new office personnel
Assist with reporting
Assist with graduation process and ceremony activities
Assist with processing student requests for official transcripts
Other duties as assigned

Physical Demands

Frequently moves equipment or paperwork weighing up to 20 pounds
The person in this position frequently communicates with others; must be able to exchange accurate information
Must be able to remain in a stationary position 50% of the time
Repetitive use of a keyboard at a workstation
Use of manual dexterity
The employee must be able to work extended hours during periods of registration and Midland College or community events
Work mostly performed indoors; some outdoor Midland College or community events may be required
The person in this position needs to occasionally move from the office to other locations on or off campus
Travel for training, meetings, and events both in and out of town may be required

Security Sensitivity

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Min Salary

$2,572.83 per month

Max Salary

$2,572.83 per month

Posting Number

P00996S2016

Open Date

11/16/2022

Position Available

Immediately

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application and resume.

If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.

EEO Statement

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.

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