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Program Coordinator, Nursing Administration (Inpatient)

Job Description

Job ID:
31949

Location:
450 Brookline Ave, Boston, MA 02215

Category:
Administration Support/Customer Service

Employment Type:
Full time

Work Location:
PTL Remote: 2-3 days remote/wk

Overview

Within the Department of Nursing and Patient Care Services, the Program Coordinator I provides a wide range of support and coordination for Inpatient Hospital Nursing programs and leaders. The role partners with clinical and administrative colleagues, employing strong customer service, communication, and organizational acumen. 

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Responsibilities

  • Provides specialized administrative support in the development, implementation, and marketing of program/project function.
  • Supports planning and coordination of a program and its activities.
  • Coordinates meetings, conferences, and committees including booking rooms or venues, ordering food, and arranging and running audiovisual equipment.
  • Staffs committee meetings including preparing agendas, generating minutes, following up on action items and supporting related committee initiatives and projects.
  • Serves as a central point of contact between staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative matters; assists with seminars, meetings, special projects, and/or general problem resolution.
  • Maintains and manages processes associated with varied programs, projects, and events.
  • Prepares documents such as correspondence, reports, letters, presentations, organizational charts, spreadsheets, meeting minutes, packets, binders, and flyers and distribute department-wide communications.
  • Keeps all members of the team up to date with relevant program information.
  • May provide support to senior members of NPCS such as calendar management, meeting preparation, and coordination of travel arrangements.
  • May monitor budget, track expenditures/transactions, and handle financial administration projects.
  • May serve as primary administrative coordinator of nursing operational schedules, in partnership with nurse director.
  • May work on special assignments and projects as needed.

Qualifications

MINIMUM JOB QUALIFICATIONS:

  • Bachelor’s degree required.
  • 1 year of relevant experience working in a healthcare setting or comparable technology-oriented business environment required.
  • Demonstrated aptitude for learning new technology.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Strong knowledge within Microsoft Office Suite, as well as familiarity with Microsoft Publisher, Visio.
  • Strong customer service skills.
  • Strong critical thinking skills.
  • Excellent written and oral communication skills.
  • Strong interpersonal and communication skills and the ability to work closely and effectively with all levels of within the organization in a diverse community.
  • Understanding of project management fundamentals
  • Ability to prioritize work and execute deliverables for multiple people and programs.
  • Demonstrated ability to learn new technology.
  • Flexible and collaborative
  • Ability to organize, prioritize, and follow-through.
  • Ability to take initiative and understanding when to escalate problems.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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