Job Description

Do you enjoy purchasing and acquiring technical equipment, hardware, software and services that contribute to the success of many exciting and innovative projects?

Are you a focused team player with great customer service skills?

If so, we're looking for someone like you to join our team at APL.

We are seeking a Procurement Specialist to help us with making critical purchases that support the Force Projection Sector's (FPS) diverse portfolio of projects. You 'll be joining a hardworking team that strives to provide timely, reliable and valuable procurement and business operations support and expertise to our customers. As a member of our team, you will collaborate with internal and external customers and play an active role in the overall procurement support and operational efficiency of our project portfolios.

As a Procurement Specialist...

• Your primary responsibility will be to work with Sector requesters to facilitate the full lifecycle of the procurement process, from gathering initial purchase requirements, to processing the procurement request either by completing a Purchase Requisition or making the purchase on a Procurement (P-card), to tracking the purchase through receipt and payment. As part of this responsibility, you will review Letters of Justification (LOJ), Statements of Work (SOW), vendor quotes and other necessary documentation to ensure compliance with Lab guidance/policies. In addition, you will proactively partner with the Lab's central Procurement Group to expedite purchase requests as necessary.
• You will maintain detailed logs of purchase transactions and track purchase requisitions through the entire procurement lifecycle.
• You will proactively provide regular status updates on purchases to end users and key stakeholders.
• You will partner with the Lab's central Procurement Group to provide regular training to FPS P-card holders on updates to the Lab's policies and best practices.
• You will support special projects relating to procurement, business operations and financial administration as necessary.

You meet our minimum qualifications for the job if you...

• Have a high school diploma or equivalent
• Have at least 7+ years of administrative experience
• Have experience with procurement-related functions, such as processing purchase requests and/or employee reimbursements
• Are a highly detail-oriented person with superior organizational skills
• Can effectively work in a fast paced/high volume environment
• Have a proven track record working on complex projects with the ability to effectively prioritize work and can easily and quickly adapt to changing priorities
• Possess excellent communication, interpersonal, and written and verbal communication skills with a customer-centric focus
• Have the ability to prioritize tasks, adjust quickly to changing priorities and the ability to accommodate time critical tasking
• Are proficient in the MS Office Suite (Excel, Outlook, Word).
• Can demonstrate that you are fully vaccinated against COVID-19. To ensure the safety and well-being of the community, APL has established a policy requiring that all staff be vaccinated against COVID-19. All staff members must provide proof of full vaccination or have an approved medical or religious accommodation by their start date.

You'll go above and beyond our minimum requirements if you...

• Have an Associates Degree in a financial or business-related field
• Are familiar with or have prior experience in a government contracting environment

Why work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.

APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas. In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu. Only by ensuring that everyone’s voice is heard are we empowered to be bold, do great things, and make the world a better place.

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