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Program Director - High School Equivalency Program (HEP)

Treasure Valley Community College

Job Description

Program Director - High School Equivalency Program (HEP)

 

GRANT FUNDED

PAY - $53,040 annual 

LOCATION - Ontario, Oregon

JOB TYPE – Full-time (exempt) 

DEPARTMENT – HEP

DEADLINE – December 1, 2022 

 

REPORTS TO – Vice President of Academic Affairs



The HEP Program Director will ensure the daily operation of the High School Equivalency Program (HEP) mission through specified and measurable objectives to address the educational and career development needs of migrant and seasonal farm workers in the region.

The Director is responsible for the overall operation of the program, including budgeting, goal setting, assessment of staff and program, staff development,
participant selection and working with key stakeholders. Major decisions concerning change in scope of the program from program structure and services as described in grant will be reviewed by the executive Dean CTE. The Director will utilize guidelines established by the college, the state, and the federal  government regarding regulations and requirements. Liaise with other collaborative college units to develop and provide support services tailored to specific needs of program participants; to access and provide timely and accurate information for the participants to assist them with decision-making. Oversee collaborative efforts with off-campus entities which provide linkages to migrant communities to develop and enhance identification, recruitment, and retention of target population students; to notify external constituencies of opportunities and services HEP can provide; to develop lasting relationships with communities and agencies which are sources of future program participants.

 

RECRUITMENT ANNOUNCEMENT
PROGRAM DIRECTOR

High School Equivalency Program (HEP)

QUALIFICATIONS

MINIMUM

Bachelor’s degree in Education, Business Administration or related field. Three years’ experience providing leadership and vision in academic, community-based or similar organizations or programs. Experience in programs that support historically underrepresented students in higher education. Two years of experience working and communicating effectively with diverse students, faculty, and/or staff. Demonstrated commitment to promoting and enhancing diversity. Thorough knowledge of adult education principles, curriculum development, program evaluation techniques, and computer use.
Bilingual in English-Spanish



PREFERRED

  • Master’s degree or PhD. in Education, Business Administration or closely related field.
  • Experience as faculty or administration at the college level.
  • Two years of experience in budget, staff supervision, and evaluation.
  • Experience assessing and addressing the educational needs of first-year college students from migrant/seasonal farm worker backgrounds.
  • Demonstrated success at writing and getting funding for large federal grants.
  • Prior experience in designing and implementing federal and state grant funded programs.

NOTE: All candidates will be conditionally hired, pending approval by the Office of Migrant Education.

ESSENTIAL FUNCTIONS

  • Supervise personnel in accordance with college policies and applicable laws. Responsibilities include: interview, hire, and train employees; plan, assign, and
    direct work; reward and discipline employees or make such recommendations to the appropriate manager; address complaints and resolve problems.
  • Recommend individuals for hire to Executive Dean CTE and Human Resources.
  • Approve payroll budget authorizations for appropriate department employees.

  • Assist Human Resources with part-time new hire paperwork ensuring data is complete and on the proper documents. Retrieve and track timesheets for all hourly employees.
  • Collaborate with a network of community agencies and school districts to get student referrals for the region of eastern Oregon, western Idaho, and southeastern Washington.
  • Plan goal-oriented activities and functions to effectively meet HEP’s objective and goals of eligibility, GED testing, and recruitment. Perform frequent classroom visits, and critique class lessons and activities. Meet regularly with staff to plan for each cycle; receive reports from HEP staff of student progress, testing assessments, and results.
  • Per the timelines outlined in the grant, review the project and explain any changes.
  • Meet with the advisory board. Prepare a monthly written progress report for the Executive Dean CTE. Prepare a summative evaluation each year with the Vice President of Academic Affairs and external evaluator. The Director communicates with the U.S. Department of Education, including the writing and timely submission of requested information and reports.
  • Maintain, review, research and submit information regarding budget as needed. 
  • Keep all expenses reasonable in order to adequately support the project.
  • Carefully plan and supervise recruitment travel in order to minimize expenses and maximize effectiveness. Ensure that student funds are used appropriately.
  • Schedule staff to attend appropriate training or conferences for professional development. Attend annual National Director Conference.

 

 

KNOWLEDGE, SKILLS AND ABILITIES

  • Supervisory principles;
  • Grant management principles and practices;
  • Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes;
  • Public relations principles;
  • Budget administration principles;
  • Contract administration principles;
  • Analytical methods and techniques;
  • Area resources;
  • Needs assessment methods;
  • Strategic planning principles;
  • Program/project management principles and techniques.
  • Supervising subordinate staff;
  • Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals;
  • Managing, marketing, and promoting programs;
  • Planning and implementing program components;
  • Compiling and analyzing data;
  • Preparing, managing, and administering grants and/or contracts;
  • Conducting outreach activities;
  • Preparing collateral and marketing materials;

The above description covers the most significant duties performed but does not
include other related occasional work.

TERMS OF EMPLOYMENT
This is a full-time, Professional, grant-funded, exempt position.

BENEFITS
Benefits include medical insurance for employee and eligible dependents, Oregon retirement plan as well as 160 hours of annual vacation leave, 16 hours of annual personal leave and 8 hours per month of sick leave accrual.

APPLICATION PROCEDURE
A complete application file consists of the following:

  • A letter of interest stating how you are qualified to perform the duties of the position 
  • A resume
  • College transcripts, if any (copies are acceptable at this time)
  • A TVCC application for employment. A pdf fillable application may be downloaded at www.tvcc.cc/hr/jobs.cfm
  • If applicable, a completed DD Form 214 in order to establish veteran preference per OAR 839-006-0445 and OAR 839-006-0450(3)

APPLICATION SUBMISSION: All application materials should be submitted or mailed to: HR@tvcc.cc or Human Resources, Treasure Valley Community College, 650 College Boulevard, Ontario, OR 97914.

NOTE: If you are unable to supply any requested application information by the deadline, please notify the HR office, otherwise your application may be deemed incomplete and will not be considered further. Materials submitted with the application become the property of TVCC and will be retained in accordance with employment procedures.

The College reserves the right to reject all applicants and ask for a re-opening of the position or make a direct appointment.

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