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College Payroll Technician

Job Description

Position Title

College Payroll Technician

Special Instructions to Applicants

Note: New employees will be placed at the first step which is $4,286.00 per month, second step $4,502.00 per month or third step at $4,730.00 per month (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $5,220.00 per month is reached on the salary schedule.

Our Vision for Social Justice

We are seeking people who recognize the critical role community colleges play in social justice, who have ability in this space, enthusiasm for this work, ideas and vision to improve our approaches, and a commitment to achieving equitable academic success for the 50,000+ students attending our five beautiful colleges and centers. Our social justice work calls for employees who have a sense of social responsibility, interest in our community and world in which we live.

The intention of social justice work is to strengthen humanity by understanding that every person deserves the benefits of fully participating in our society and institutions.

Academic researchers have illustrated that crucial social justice principles are a compilation of equality, equity, diversity, inclusion, engagement, environmental sustainability and human rights. These complex principles are challenging to operationalize in higher education; yet, we are steadfast in our diligence to forge ahead to advance this vital mission.

Community colleges are uniquely positioned to lead higher education in the work of social justice. Many of our students come from historically underserved and underrepresented backgrounds; students of color, students with recent immigrant histories, students from cycles of low income if not poverty, students from indigenous communities, and students from first-generation families.

The idea of promoting social mobility through education is unconditionally and uncompromisingly embraced by community colleges. This is an exciting role, and it comes with a heavy responsibility. Simply put, we need to create environments where our students achieve greater academic success, so much so that we close our persistent equity/opportunity gaps.

If you are committed to social and racial justice and if you are interested in joining a community dedicated to solving these inequities through education, please apply.

Recruitment Type:

Open (Internal and External applicants)


Diablo Valley College

Posting Number


# of Openings





$4,286 - $5,220 per month (see special instructions for step placement)

Position Status


Overtime Status

Non-Exempt (eligible)



If temporary, employment duration:


# of Hours Scheduled Per Week


Work Schedule By Day and Work Hours

Monday – Friday 8am – 5pm

Shift Differential %


# of Months


Non-work Periods:


EEO Job Category


Employee Group



D1002-Business Services

Position Definition

To perform complex clerical duties related to the review of time cards and preparation of payroll for completion of monthly and variable payroll, using journey-level skills for this clerical series.

Distinguishing Characteristics


Examples of Duties/Essential Functions

Duties may include, but are not limited to, the following: 
Audits student, hourly, classified, management and faculty time cards for correct totals and correct GL number and forwards to the District or higher-level payroll personnel. 
Prepares absence reports for regular classified and academic personnel. 
Monitors leave balances and prepares paperwork for wage deduction due to over-use of leave hours. 
Answers inquiries regarding payroll preparation and discrepancies. 
Prepares, modifies and audits Variable Teaching Spreadsheet and submits to District Payroll personnel; answers queries about and resolves related problems. 
Creates monthly absence spreadsheet for part-time faculty and submits to District Payroll for input. 
Compiles and sends a variety of payroll reports to the District or higher-level Payroll personnel. 
Maintains the payroll tracking system, monitoring time worked by part-time hourly classified employees to ensure appropriate hours-worked limits are adhered to; contacts managers regarding problems and potential solutions. 
Informs higher-level payroll personnel of missing absence reports, employees on sick leave, extended sick leave or jury duty. 
Submits substitute information regarding hours worked and rate. 
Downloads, calculates, audits time sheets and creates spreadsheet reports for faculty payroll; submits completed reports to District Payroll for payment. 
Verifies hours on time cards, faculty contact hours and extended totals and forwards time cards to the District Payroll Office for input. 
Performs journal entries if incorrect codes are assigned for student or variable payroll. 
Calculates overpayments and composes correspondence to employees. 
Explains policies, procedures, laws and regulations related to payroll operations to District personnel. 
Sorts and distributes daily payroll mail. 
Identifies and analyzes potential payroll problems, contacts employees and their supervisors, documents problem area and recommends corrective action. 
Distributes payroll warrants and other documents; processes payroll emergency check requests, as needed, completes form, creates required memos and forwards to District Payroll Office. 
Audits and recommends changes to payroll documents submitted by the College Human Resources Assistants, District Payroll and division offices relative to furloughs, in-lieu of holidays, web time payroll entries and office hours. 
Maintains manual of all new rules, regulations and collective bargaining agreements affecting salary payments of unrepresented, faculty and classified employees. 
Directs work assignments for department’s student assistants; assists in training new payroll employees. 
Prepares personnel forms for all student employees and secures materials necessary to complete the process; ensures documentation is in compliance with relevant regulations, policies and procedures. 
Audits department absence reports. 
Performs related duties as assigned.

Minimum Qualification-Education/Experience

Two (2) years of experience as a payroll clerk or equivalent, performing similar duties. 
Possession of a high school diploma/GED or the equivalent.

Minimum Qualification-Knowledge Of

Payroll rules, policies and records affecting time reporting and record processing. 
Principles of record keeping. 
Letter, memorandum and report formats. 
Structured Query Language (SQL) Reporting. 
Professional customer service techniques for public contact in person and over the phone. 
Modern software applications (Microsoft Office Suite, etc.). 
Modern office procedures, practices and technology/equipment. 
Business and payroll related software applications. 
Business mathematics. 
Proper English usage, grammar, spelling and vocabulary. 
Proper methods and techniques for record keeping and filing in a business office.

Minimum Qualification-Skill To

Skill/Ability to: 
Learn and apply methods, techniques, policies and regulations pertaining to payroll procedures. 
Perform clerical work requiring the use of independent judgment and initiative. 
Analyze the District’s workforce in order to recognize anomalies in records. 
Analyze situations accurately and adopt an effective course of action. 
Perform data entry and mathematical computations rapidly and accurately. 
Work collaboratively with others to resolve problems and issues. 
Understand and carry out both oral and written instructions. 
Keyboard with accuracy. 
Establish and maintain cooperative work relationships with those contacted in the performance of required duties. 
Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Minimum Qualification-Ability To


Desirable Qualifications

  • Strong interpersonal communication, strong organizational, as well as customer service skills
  • Proficient with standard office software application programs, such as Microsoft Word, Excel and Outlook
  • Ability to complete multiple tasks in a calm manner with accuracy & efficiency in a fast-paced environment.

Job Open Date:


Job Close Date:


Open Until Filled


Foreign Degree and Credit Statement:

In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency www.naces.org prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.

About Us

About the District

The mission of the Contra Costa Community College District is to transform lives by providing outstanding learning opportunities that nurture and empower all students to achieve their educational goals. The dedicated faculty, classified professionals and administrators in the District are committed to core values and action that promote excellence in learning and equitable student success. The District is committed to hiring and developing a diverse staff that understands that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive role models for all students; and creates an inclusive and supportive educational work environment for its students, employees, and the community it serves.

Located in Contra Costa County, in the beautiful and diverse San Francisco East Bay area, the District serves the 1 million residents of the County through education, business partnerships and service in the community. The District first opened its doors in 1949 and is the second oldest and eighth largest multi-college community college district in California. The District consists of three colleges and two centers; Contra Costa College in San Pablo; Diablo Valley College in Pleasant Hill; Los Medanos College in Pittsburg; and the centers in Brentwood and San Ramon. The District Office located in downtown Martinez, supports the mission and functions of the colleges.

As evidenced by the rich diversity in Contra Costa County, the District enrolls a highly diverse student population. Serving over 50,354 students a year, in 2019-20 fiscal year the demographic make-up of the students was 9% Black/African American; 17% Asian/Pacific Islander; 35% Hispanic/Latino; 26% White/Caucasian; and 13% Other.

The District actively encourages a diverse pool of applicants to serve the dynamic student population and work collaboratively with existing colleagues that are equally dynamic and diverse.

Contra Costa College

Contra Costa College is a dynamic, comprehensive community college with a diverse student population. The institution has served the communities of West Contra Costa County for more than 69 years. Most of the 10,500-plus students who attend the college come from local communities, but many also come from neighboring communities and from countries throughout the world. The college offers certificates and degree programs in 70 areas. It prepares students for immediate employment and for transfer to four-year colleges and universities. Faculty and staff are proud to be affiliated with an institution that has a tradition of excellence and a reputation for educating students to live and work in a diverse global environment.

Diablo Valley College

DVC is committed to increasing student success. The college has distinguished itself as one of the nation’s most successful community colleges by offering incomparable transfer opportunities and exceptional career-technical programs. In both Pleasant Hill and San Ramon, a diverse student body engages with high-quality instruction and support services designed for excellence and equity in student learning. DVC’s career-technical programs keep pace with emerging technologies and skill requirements, while unparalleled transfer programs prepare students to be successful in four-year colleges and universities. DVC continuously ranks among the top transfer pathways to UC Berkeley.

Los Medanos College

Los Medanos College, opened in 1974, is the newest campus of the Contra Costa Community College District. The college prepares students to excel and succeed economically, socially and intellectually in an innovative, engaging and supportive learning environment. LMC provides quality programs and state-of-the-art facilities to serve the needs of a rapidly-growing and changing East County while enhancing the quality of life of the diverse communities it serves. Los Medanos College is known for its transferable general education program and career technical programs strongly connected with local business and industry. The college serves approximately 10,000 students.

Employee Benefits:

Insurance: The District offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.

Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System.

Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.

Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).

Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.

Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and/or authorize payment to the union. If the newly hired employee authorizes payment to the union then the following fees apply: Local 1 has a one-time initiation fee of $45.00 and monthly contribution of 1% of gross pay +$1. United Faculty has an agency fee of .55% of gross pay plus $2.50. (All confidential, supervisory and management positions are exempt from union membership)

For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website:

Classified Employees Local 1 Contract (Article 20-Benefits):

Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):


All job offers of employment are conditional upon the applicant’s satisfactory results of the Post Offer Pre-Placement Evaluation Program. This involves a physical strength test to demonstrate a minimum level of strength to perform the essential duties of the job. There is no charge for this service. Please do not make an appointment for testing until you have received notification from the Human Resources Department after a job offer is extended. The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. If you are not hired in a listed classification, you may disregard this notification.

ADA Accommodations:

In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to (925) 229-1000 ext. 1298 or slever@4cd.edu. For administrative purposes, requests must be made at the time of application.

COVID-19 Information




Diversity Statement

It is the District’s policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.

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