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Accounting Technician, Disbursements
Job Description
Quick Link
https://llcc.peopleadmin.com/postings/5732Position Title
Accounting Technician, DisbursementsFull Time or Part Time
Full TimeMonths Worked Per Year
12
Hours Worked Per Week
40
Work Schedule
Monday – Friday, 8AM-5PM
Remote Work Availability
NoJob Description Summary
Ensures that employees and vendors of Lincoln Land Community College are paid accurately, on time and in compliance with Federal, State and institutional regulations and guidelines.
As a staff member at LLCC, you can look forward to 22 paid holidays a year, including 2 weeks at the end of the calendar year and one week in March for mid-semester break; 12 Fridays off in the summer; and 2 personal days, 15 sick days, and starting with 10 vacation days per year. LLCC staff, their spouse and qualified dependent children are eligible to use the tuition waiver on credited courses. LLCC is a positive, team-oriented environment supportive of staff development. Experience success at LLCC!
View all the benefits our employees receive on our website.
As a staff member at LLCC, you can look forward to 22 paid holidays a year, including 2 weeks at the end of the calendar year and one week in March for mid-semester break; 12 Fridays off in the summer; and 2 personal days, 15 sick days, and starting with 10 vacation days per year. LLCC staff, their spouse and qualified dependent children are eligible to use the tuition waiver on credited courses. LLCC is a positive, team-oriented environment supportive of staff development. Experience success at LLCC!
View all the benefits our employees receive on our website.
Required Qualifications
- High school diploma or equivalent.
- Minimum of three years of experience in a business office, preferably with a concentration in payroll and accounts payable.
- Knowledge of IRS and Dept. of Labor regulations and forms.
- Knowledge of Microsoft Office, especially Excel.
Employment is contingent upon the successful completion of a criminal background check and drug-screen.
LLCC strives to create an inclusive workplace and environment for our students, faculty and staff. We are seeking applicants from all backgrounds and experiences to ensure we create a diverse workforce and learning environment.
Preferred Qualifications
- Associates degree preferred.
Position Salary
Salary will be commensurate with education and experience but will be no less than $37,551 per year with an excellent benefits package.Open Date
11/10/2022Open Until Filled
YesSpecial Instructions to Applicants
This position will be open until filled; however, applications must be received by December 4, 2022 to be considered during the initial review window.
If you have a college degree or credits, please upload copies of your transcripts to your application along with a cover letter and resume. Photocopies of transcripts are acceptable to be uploaded. Please redact (black out) any personal information such as age, gender and Social Security Number from your transcripts or other documents you intend to share with us before you upload them to your application.
If you have a college degree or credits, please upload copies of your transcripts to your application along with a cover letter and resume. Photocopies of transcripts are acceptable to be uploaded. Please redact (black out) any personal information such as age, gender and Social Security Number from your transcripts or other documents you intend to share with us before you upload them to your application.
If you do not have transcripts to upload at the time of submission, please mail them to the address below and instead upload a Word document as your transcripts that indicates you will have transcripts sent directly to us. Please contact the Human Resources office at 217-786-2752 if you have any questions.
Lincoln Land Community College
ATTN: Human Resources
P.O. Box 19256
Springfield, IL 62794
Description of Job Duty
Review and prepare for processing, timesheets and stipend requests, verifying that all information is accurate. Verify source information for accounts payable including confirmed received, blanket voucher requests, invoices, etc. for accuracy, completeness, and availability of funds.
Essential Duty?
YesDescription of Job Duty
Input payroll information including taxes, withholdings, deductions, direct deposits, stipends, timesheets, garnishments and wage reductions using the Colleague payroll software program. Input source information in order to generate vendor payable payment vouchers.
Essential Duty?
YesDescription of Job Duty
Calculate payroll deduction amounts including SURS, annuities, after-tax deductions and court-ordered withholding.
Essential Duty?
YesDescription of Job Duty
Evaluate and calculate new and existing court-ordered withholdings for wage summons, tax levies and child support for each pay period in accordance with federal and state guidelines
Essential Duty?
YesDescription of Job Duty
Reconcile source information to system-generated reports. Balance all earnings codes, benefit/deduction codes and employee and employer taxes for each pay period using a dual reconciliation process. Balance monthly accounts payable to general ledger.
Essential Duty?
YesDescription of Job Duty
Reconcile the remittance requests from Human Resources for premium payments for life, health, dental and disability insurances to the actual amounts paid through the payroll system.
Essential Duty?
YesDescription of Job Duty
Reconcile the Federal Work Study Program payroll postings with the amounts approved by the Financial Aid program.
Essential Duty?
YesDescription of Job Duty
Create a payroll item for each employee in the form of either a check or a direct deposit voucher. Print payroll checks, generate an ACH direct deposit report and transmit to the Federal Reserve via the internet.
Essential Duty?
YesDescription of Job Duty
Generate vouchers in the accounts payable system to create checks for each vendor. Prepare checks for processing, printing and mailing.
Essential Duty?
YesDescription of Job Duty
Calculate federal and state quarterly tax reports. Balance and generate annual W-2 forms for employees and 1099 forms for vendors. Assure compliance with IRS guidelines
Essential Duty?
YesDescription of Job Duty
Review outstanding invoices and purchase orders monthly.
Essential Duty?
YesDescription of Job Duty
Process requests for payroll checks and or vendor checks, outside the normal processing dates, including replacement of lost or damaged checks. Issue a stop payment on all lost checks. Work with the Accounting Specialist to track Outstanding Checks
Essential Duty?
YesDescription of Job Duty
Maintain files and source documents for all disbursements, payroll and accounts payable. Maintain individual employee and vendor files for payroll and accounts payable related documents.
Essential Duty?
YesDescription of Job Duty
Communicate with vendors, department personnel, and employees to resolve issues related to payroll and accounts payable.
Essential Duty?
YesDescription of Job Duty
Assist employees with forms and information as needed.
Essential Duty?
YesDescription of Job Duty
Assist with the implementation of updates to Colleague payroll software by running tests in test database.
Essential Duty?
YesDescription of Job Duty
Assign and direct work of student worker
Essential Duty?
YesDescription of Job Duty
Perform other duties as assigned.
Essential Duty?
NoDescription of Job Duty
Assist in the college planning and assessment program by developing annual work unit objectives that impact long-range priority goals.
Essential Duty?
NoRequire Applicants to submit references for this position?
YesLast day a reference provider can submit a recommendation
12/07/2022Minimum number of references
3Maximum number of references
3Applicant Special Instructions
Please provide the names of three people with whom you have worked or trained who have knowledge of your work-related abilities. Relatives are not acceptable references. These individuals will be sent an email (immediately after you submit your application) and be asked to answer a few brief questions about you. Please advise your references that the email will come from hr@llcc.edu.
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