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Administrative Assistant, Programs & Workplace Initiatives

Job Description

Administrative Assistant, Programs & Workplace Initiatives

Full Job Description

Supervisor: Director, Interactive Screening Program

Position Summary:

The American Foundation for Suicide Prevention seeks an Administrative Assistant to support and coordinate administrative activities related to the Programs & Workplace Initiatives Department, including the Interactive Screening Program (ISP).

The ideal candidate will be extremely detail-oriented, highly organized, methodical, efficient, and able to prioritize competing tasks. The ideal candidate will take initiative and anticipate needs, as well as display professionalism, critical-thinking and willingness to learn. This position is part of a dynamic dedicated staff team who are driven by the desire to support people in need.

This position is mostly remote with occasional in-person meetings at AFSP’s NYC Office. If located in New York City area, in-person meetings will occur 1-2 times a month at times mutually agreed upon. If not located in New York City, in-person meetings will occur quarterly at times mutually agreed upon.

Responsibilities:

  • Coordinate and provide administrative support for multiple aspects of the Interactive Screening Program, including: processing online inquiries and interest forms; collecting and tracking information for current client base; creating administrative and financial transaction reports based on collected data
  • Oversee maintenance of client management system, including contracting and invoicing documentation and client requests from initial interest, onboarding and ongoing support
  • Support and coordinate work flow for the ISP team including meeting scheduling and taking meeting minutes, and helping to manage project timelines and deadline compliance
  • Support regular updates to content for communications, departmental web pages, and documents as needed based on input from department leadership
  • Other duties as assigned

Education, Skills and Requirements:

  • Bachelor’s degree in relevant social or behavioral science preferred
  • 1?3 years’ experience – includes work experience and/or relevant internships
  • Strong computer and technical skills, including full MS Office Programs Suite
  • Highly organized with attention to detail and excellent follow?through on tasks
  • Familiarity with web?based survey or data platforms and client relationship management software
  • Outstanding interpersonal skills and ability to communicate effectively by phone and e?mail
  • Comfortable working with spreadsheets and managing large amounts of data/information
  • Highly motivated individual with ability to work in fast and dynamic work environment
  • Comfortable in managing and tracking multiple projects and goals
  • Demonstrated writing ability

Salary and Benefits:

  • 48,500-50K dependent upon experience
  • 22 PTO (vacation, sick, wellness and personal days) your first year of employment (5 additional days 2nd year)
  • Medical Expenses Reimbursement Plan
  • 10% employer retirement contribution after 2 years of employment
  • Flexible Summer Fridays

Application Instructions:

  • Please submit resume and cover letter with a compelling reason why you should be considered for this role. Please include salary requirements.

*Please mention you saw this ad on AcademicJobs.*

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