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Administrative Specialist (Office of the President)

Scottsdale Community College

Job Description

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?  

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you’re teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

  • Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
  • Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
  • One of the largest community college systems in the country
  • 2020 Healthy Arizona Worksites Program recipient
  • Named 19th Best Employer for Women by Forbes
  • 2019 No. 42 in Arizona’s Best Employers

Campus Statement

Scottsdale Community College (SCC) is proud to be the only two-year public higher education institution located on Native American land. As one of the 10 Maricopa Community Colleges, SCC currently serves more than 9,000 full and part-time students each semester from its surrounding communities, including the cities of Scottsdale, Fountain Hills, Phoenix, and the Salt River Pima - Maricopa Indian Community. 

We are seeking to attract academically and culturally diverse staff and faculty who possess a strong commitment to teaching, learning, and student success. We encourage all in our college community to contribute to and shape the direction of SCC's social justice, inclusivity, and equity strategies.

At SCC we are proud of our reputation as an innovative college that is focused on student success. Come join us in our desire to improve the quality of life in our communities by providing challenging, supportive, and engaging learning experiences.


The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits & Perks Options

  • Paid observed federal holidays & additional paid time off throughout the year
  • Arizona State Retirement System (ASRS) & 12% Employee Contribution Match
  • Paid vacation, sick, and personal time (if applicable)
  • Multiple health and dental insurance coverage plans
  • Virtual: Reach a doctor 24/7
  • Flexible Spending Accounts (FSA)
  • Maricopa Perks & Gears Discount Program
  • Employee assistance program (EAP)
  • $4,000 Annual professional development growth funding (if applicable)
  • Tuition reimbursement for employee and dependents (if applicable)
  • Revised summer work schedule
  • Maricopa Employee Health & Wellness Program
  • Employee recognition opportunities
  • Public Service Loan Forgiveness

Job Summary

Scottsdale Community College (SCC) is looking for a full-time, Administrative Specialist.   The Administrative Specialist performs administrative office support and office coordination. The job duties for this position include but are not limited to reception support, greeting incoming guests, directing students, answering phones, maintaining supplies, and distributing mail.  

To best serve the students, department, and college, this position requires a physical presence on campus.

Please read the "How to Apply" section to avoid incomplete application materials.


Essential Functions

45% Serves as the main point of contact for the Administration Office. Practices and provides support to college and departmental policies and procedures and is responsible for greeting guests, answering questions, and directing foot traffic.

20% Updates and maintains schedules, calendars, and related meeting materials

15% Prepares, retrieves, updates, and maintains routine and non-routine correspondence, reports, documents, records, logs and files according to specific work direction and established standards and procedures of record-keeping systems.

10% Reviews and verifies the accuracy and consistency of information, data, records, and other assignment-related transactions, in accordance with established procedures and guidelines

5% Monitors supplies inventory, orders supplies, and/or processes and monitors supply requisitions

5% Performs other duties as assigned



Minimum Qualifications

Associate’s Degree from a regionally accredited institution and one (1) year of clerical, administrative office support or related experience.


High School Diploma/GED and three full-time equivalent years of clerical, administrative office support or related experience.


Desired Qualifications

  1. Experience working in an educational institution
  2. Experience with Microsoft Office Suite/Google Suites 
  3. Experience working for higher level executives
  4. Experience working in customer service
  5. Experience working in an office setting
  6. Effective written communication, composing standard office communications, as demonstrated in cover letter and resume

Special Working Conditions

  • Travel to campus during the interview/selection process will be at the candidate's own expense.
  • May be required to work evenings and weekends.
  • May require prolonged periods of sitting and viewing a computer screen.
  • May be required to lift or carry up to 25 lbs.
  • This position requires a physical presence on campus 

How to Apply

Applicants are strongly encouraged to submit a cover letter that details how the applicant meets the minimum and desired qualifications.  A cover letter may further highlight an applicant's knowledge, skill and abilities.  All minimum requirements must be met at the time of the application. 

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered. 

Please ensure your materials clearly provide the following information.

  • Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
  • Indicate whether former or current employment is Full-Time or;
  • Part-Time employment (must include number of hours worked) 
  • Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
  • Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Posting Close Date

Apply on or before Sunday, November 13, 2022 to be considered.




EEO Information

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators

Clery Act

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses.  Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act

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