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Master Schedule Specialist

Houston Community College

Job Description

We are currently seeking a Specialist to work with Master Scheduling on our Instructional Services team who will advance the institution’s proud tradition of excellence in academics, student life and community service.  Come be a part of the Mosaic of HCC.



Responsible for implementation of the HCC class schedule modules for SCH, CEU, AHS, and NCR instructional programs.  Troubleshoot and train departments as needed.  Responsible for the training and monitoring of classes in PeopleSoft.

Provide analysis of course offerings data to determine discipline/program overages, shortages, and enrollment.

Work closely with Instructional Deans and Department Chairs to ensure that instructional/curriculum needs and requirements are being met in the class schedule and in facilities across the District.

Assist the Coordinator, Master Scheduling, to develop and implement internal processes to enhance schedule input and reporting efficiency.

Responsible for other District Instructional monitoring processes such as the Contact Hour Discrepancy report.  

Monitor the contact hour discrepancy report and work with Deans office to correct issues.

Responsible for adding additional faculty assignments to the Instructor Term Workload panel for each faculty in PeopleSoft; including but not limited to Alternative Assignments and Department Chair/Associate Chair Releases.

Respond to internal and external inquiries from Deans, Chairs, Program Directors, and staff.

Manually assign rooms for specialized courses that Ad Astra is unable to schedule via the Optimizer.

Obtain and maintain course preferences, software load lists, and room assignments in compliance with HCC policies and with set instructional/curriculum standards across the district.

Work with campus management to ensure that the instructional equipment is documented in the room scheduling software of record.

Ensure that approved ADA accommodation room preferences are programed into the room scheduling software.  Ensure they are adhered to and make corrections if necessary.

Performs other duties, tasks and assignments as required.


Education & Experience              

·         Associates Degree required.  Five (5) years directly related work in Master Scheduling, college-wide scheduling, and/or multiple program semester scheduling experience may be substituted in lieu of required degree.


·         Three (3) years’ related experience creating semester courses in mass quantities, room scheduling/space utilization using scheduling software in a higher education institution required.


Special Skills     

·         MS Office Programs

·         Applicatn Tracking Systems

·         PeopleSoft

·         Budgets Management  



·         Delivering High Quality Work

·         Accepting Responsibility

·         Serving Customers

·         Supporting Organizational Goals

·         Driving Continuous Improvement

·         Acting with Integrity

·         Thinking Critically

·         Managing Change

·         Communicating Effectively


Working Conditions

General office.  May frequently be required to walk; stand; sit; use hands to handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision and distance vision.  Use of personal computing equipment, telephone, multi-functioning printer, photocopier, file cabinets, and calculator.  Manual dexterity, ability to lift up to 25 pounds, ability to reach and bend, and use 2-step stool while safely lifting and lowering boxes.  Ability to travel to and from meetings, training sessions or other business-related events.  May be required to work after hours to include weekends and holidays.


SECURITY SENSITIVE:  This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

The Organization

Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We’re proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.
The Team
Some of the brightest minds in academics and business are choosing HCC as their teaching home. When you join our talented faculty team, you’ll play a special role as teacher, mentor and academic advisor. We’ll support you in your professional development as you contribute your knowledge and expertise to HCC, our students and the community.
Houston is a city with limitless possibilities:
  • Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
  • Approximately 145 languages are spoken here.
  • Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
  • Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
  • The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
  • World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
  • With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene. 
  • Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.  
If this sounds like the role for you and you’re ready to join an amazing team, please apply right away. 
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status.  The following person has been designated to handle inquiries regarding the non-discrimination policies
David Cross, Director EEO/Compliance, Title IX Coordinator
Office of Institutional Equity
PO Box 667517                                   
Houston TX, 77266
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.
Individuals with disabilities, who require special accommodations to interview, should contact  (713) 718-8565.

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