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Admissions & Records Assistant 4 - Graduate School

University of Nevada, Reno

Job Description

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu . For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778. 

Job Description

The University of Nevada, Reno Graduate School is recruiting for an Admissions & Records Assistant 4. This position is dedicated to the admissions, progression, and onboarding needs of on-line programs at the University of Nevada, Reno.

This position will determine applicant's admissibility to graduate education by evaluating applications, transcripts, test scores, and grade point average; collect, review and prepare documents for graduate program review and recommendation; transmit documents and student files; create and maintain student records into student information system and notify applicant. The Admissions & Records Assistant 4 will ensure alignment of data in related SIS/PS table, components and systems; respond to applicant/student questions, problems and concerns regarding applications for admissions, procedures, and requirements for admissions etc.

This role will explain program determinations and may recommend solutions; coordinate degree completion procedure with office counterpart; review and evaluate student progression forms and make recommendations for exceptions to policy and memos for enrollment corrections; liaison between UNR and third party program administrator for online programs; and other duties as assigned.


Required Qualifications

Graduation from high school or equivalent education and four years of increasingly responsible and varied experience in multiple areas such as foreign transcript evaluation, admission of international students, data entry of new class data, preparation of the master class schedule, review of computer input and output, determination of eligibility for admission and graduation, and scheduling classroom and instructional space; OR one year of experience as an Admissions & Records Assistant III in Nevada State service; OR an equivalent combination of education and experience.


Preferred Qualifications 

Experience in higher education admissions.

Experience with student information systems and document imaging systems.

Candidates with a Bachelor's Degree or Master's Degree are encouraged to apply.



The typical schedule is Monday through Friday from 8:00am to 5:00pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 29 (Entry, Step 01 $19.32/hr. – Step 04 $21.84/hr.)


In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation . Select Salary schedule, PP01.


For more information, visit the Classified Salary Calculator


The Perks of PERS!

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.

“I’m so thankful that I followed the path that lead me to a PERS retirement.  I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years.  Even in times of a poor economy, PERS kept it together!  I’m completely secure and confident that my retirement will always be there for me.” – Robin F.    


Rich retirement plan - Retirement Calculator


Perks of Working at UNR!

  • Health insurance options including dental and vision - Health Insurance

  • Life insurance, generous annual and sick leave - Classified Benefits

  • Mountain EAP  supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.

  • Several Diversity Committees and Affinity Groups focusing on campus-wide diversity initiatives to ensure we are working to create a diverse and welcoming campus climate. Diversity Groups

  • Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC


Grants-in-Aid for Classified Employees

The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Staff Grants-In-Aid Benefit


Classified Employee Family Opportunity Program

The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family Opportunity Program


Department Information

The University of Nevada, Reno (UNR) is a very high research activity (Carnegie R1) public land grant university that is home to 13 schools and colleges. The mission of the Graduate School is to promote excellence in graduate education by directing and coordinating services for graduate programs, faculty, and students related to graduate admissions, recruitment, progression, graduate assistantship hiring and graduation. Graduate education at UNR is currently undergoing a period of unparalleled expansion in student numbers, diversity and graduate program offerings. The Graduate School houses the Office of Postdoctoral Affairs and serves more than 90 postdoctoral fellows, 800 graduate faculty and 3,200 graduate students in more than 80 master’s and doctoral programs, including eight interdisciplinary graduate programs and fully online master’s programs in business administration, public health and social work. For more information, please visit the following link: www.unr.edu/grad

Contact Information

Pam Moore - moorep@unr.edu



Full-Time Equivalent


Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at jobs@unr.edu .


Please attach all attachments to the resume/CV section of the application. Please attach the following documents to your application

Resume/CV (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (required)

Contact information for three supervisory references (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

Training and Experience Exam

This recruitment requires an exam. You will be asked to answer the below questions at the time you apply. It is essential that responses to the questions include extensively detailed information with timeframes regarding education and experience. Your score will be based on the information provided in your application and your responses to the questions asked below. If there are several parts to a question, answer each part separately. Along with each answer, identify the position(s) and/or training (as described in your application) where you gained the background asked for in the question. Absence of experience/training asked for in a question is not necessarily disqualifying. Failure to answer the questions will result in a score based solely on the application.

1. Describe your experience, including number of years, serving as liaison between students, admissions & records staff, faculty and administration.

2. Explain your relevant experience providing direct supervision to support staff including work assignment and review, hiring and selection, discipline, and performance evaluation.

3. Explain your relevant experience managing and updating complex records such as class schedule data, student information, and course updates on applicable software such as PeopleSoft, SIS and/or Ad Astra.


This posting is open until filled

Qualified individuals are encouraged to apply immediately. This search will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.


HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.


References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.


As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.


For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.


Schedules are subject to change based on organizational needs.

University of Nevada, Reno

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