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Research Administrator Sr

University of Michigan

Job Description


The Department of Pathology seeks an energetic, positive, and forward-thinking individual with significant experience and technical competence to join our Finance and Research Administration unit as a Research Administrator Senior. The primary responsibility for this position will be to provide comprehensive research administration services to the Michigan Center for Translational Pathology (MCTP).  The MCTP is a center under the umbrella of the Department of Pathology.  The successful candidate for this position will have advanced knowledge of principles, practices and procedures used in research administration, and will use this knowledge to continue to build-on our high level of customer service. The ability to contribute independently, take strategic initiative and communicate clearly are key to success in this role.

This position requires a high level of knowledge, organizational skills, attention to detail, and the ability to prioritize effectively among multiple deadline-driven tasks. The perfect candidate for this position would actively seek to engage with the director and administrators in the visioning, planning and implementation of a best practice support function for MCTP, while consistently providing top notch support with responsive quality service to faculty investigators.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day
  • 2:1 Match on retirement savings


Primary activity and decision-making authority are predominantly performed independently affecting business operations to a substantial degree.

Pre-Award Activity

  • Locate and identify multiple sources of outside funding on own accord.  
  • Oversee the grant submission process, from initial start to final submission; including development of timelines for various components of the proposal.
  • Assist with entry of the grant information in eResearsh Proposal Management, ASSIST, and associated platforms.
  • Participate in review/editing/formatting of administrative shell documents.
  • Development of multi-year budgets associated with proposal and renewals.
  • Interpret regulations and guidelines of multiple programs funding with complex and broad guidelines for spending.
  • Serve as signature authority for electronic proposals, submit electronic proposals and assists with problems.
  • Ensure compliance with sponsor terms, University policies/procedures and federal regulations.  

Post-Award Activity

  • Request sub PG’s, complete budget allocations, and initiate DBE’s for faculty, staff and students.
  • Develop and maintain subcontracts under award to include the financial oversight, review of invoices and timely billing.
  • Review and reconcile awards across cost share and sponsored research funds using MReports, Business Objects and other tools; process journal entries as needed.  Prepare monthly reports with revenues, encumbrances, and projected balances. Report long-term financial viability of MCTP given multiple complex grants and contracts from various sources with differing project end dates.
  • Collaborate with PIs to monitor grant progress and activities, establish and track encumbrances as necessary.
  • Manage standard reports and requests for financial information from the sponsor, sponsored programs, financial operations, subcontract sites and subaccounts, along with processing any sponsor carryforward/no cost extension requests should funds remain.
  • Create post-award change requests and supplements.
  • Complete award close out process and obtain signatures.
  • Serve as backup for Finance and Research Administration team members.
  • Participate in weekly Pathology research and MCTP administrative team meetings.
  • Other duties as assigned.

Required Qualifications*

  • Qualified candidates will have a Bachelor degree in Accounting or Business Administration or equivalent combination of education and experience.
  • Candidates should have knowledge of UM policies and procedures.
  • Experience in pre-award activities including the steps involved with grant submission including knowledge withing submission platforms (eResearch Proposal Management, ASSIST, grants.gov, etc.)
  • Experience in grant administration for Federal and Non-Federal sponsors to include knowledge of Federal guidelines for grants, uniform guidance and cooperative agreements.
  • Proficient in Microsoft Word, Excel and Wolverine Access (MReports, Financials/Physical Resources, Human Resource Management System, Business Objects etc.)
  • Excellent organizational and problem-solving skills with a demonstrated ability to set priorities, manage multiple tasks and competing deadlines, and strong attention to detail are necessary.
  • Excellent written and verbal communication skills.
  • Candidates should have the ability to work collegially and collaboratively in a team environment, or independently, and interact effectively with faculty and peers.

Senior Level

  • 5 - 7 years of progressive grant and contract experience or equivalent combination of education and experience.

Intermediate Level:

  • 3 - 5 years of grant and contract experience or equivalent combination of education and experience.

Desired Qualifications*

  • Advanced Degree Preferred for Senior position 
  • Experience and/or familiarity with government Training Grants.
  • Demonstrated experience with multi-project financial management and projection experience
  • Knowledge and capability with complex elements in proposals including NIH caps, cost sharing, and subcontract and/or sub-project distribution and allocation.
  • Familiarity and proficiency with UM datasets including Research, Finance, HR, and Financial Aid, with capability and technical skill in building reports using appropriate query and reporting tools such as Business Objects.  Engage with other university experts in building fluency in report development using available data sets and business tools. Engage in research administrative service and professional development within and beyond the department.
  • Knowledge of grant funding policies and procedures and applicable local, state, federal and University regulations.
  • Ability to generate, analyze and clearly present organized and accurate data to any level within the organization. 
  • Knowledge of policies and procedures, specifically related to sponsored projects and financial systems; familiarity with ORSP, UMOR, FINOPS, Business Objects, Wolverine Access reporting tools including HR and Financial tools, faculty appointments and subcontracts.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including one booster when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely and temporary workers.   More information on this new policy is available on the U-M Health Response website or the UM-Dearborn and UM-Flint websites.

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