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Grants Specialist*

Job Description

Posting Number


Position Title

Grants Specialist*

Internal Position Title

Grants Specialist*


Biological & Hlth Sciences Div

Position Type


Job Family


Job Summary

The College of Lake County is currently looking for a Grants Specialist to join the team at our Grayslake, IL campus. The Grants Specialist monitors and coordinates the Pipeline for the Advancement of the Healthcare Workforce (PATH) Grant by tracking activities, budgets, and financial information in conjunction with the Dean and Associate Dean in Biological and Health Sciences Division (Program Coordinators). This includes collaborating with internal stakeholders to project manage grant activities, connecting with external stakeholders to interpret and implement grant requirements, creating and submitting grant reports, evaluating the effectiveness of activities, and following budget items through stages from approval to purchase to implementation. This position also supports other activities of the grant as needed.

The College of Lake County (CLC) is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences. The college is widely recognized for student success, business and community partnerships and for the achievements of our faculty, staff and alumni.

Required Qualification

  1. Bachelor’s degree.
  2. A minimum of one year in grant and/or budget tracking, customer service, administrative support or related work experience
  3. Proficiency in Microsoft Word and Excel.
  4. Strong written and verbal communication skills.
  5. Proven ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work.

Desired Qualifications

Desired Qualifications
  1. Grant support experience in higher education
  2. Budgeting experience.
  3. Bilingual in Spanish and English.

Posting Date


Closing Date


Special Instructions Summary

* Grant-funded position funded by external funding sources.

Interviews may begin November 14th and continue through the close of this posting.

Pay Rate






Total Hours per week


Work Schedule

Monday-Friday, 8:00 AM to 4:30 PM

Software Testing Required

Excel, MS Word

Interview Process Requirements


EEO Statement

The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities.

Summary of Essential Functions

Project and Process Management: 85%
  1. Create, implement, and monitor grant activities associated with the PATH grant.
  2. Draft components of grant project plans and reports for submission to stakeholders.
  3. Collaborate with internal and external stakeholders to interpret grant, project grant activities, and implement grant initiatives.
  4. Interpret grant activities and initiatives for placement in appropriate fiscal categories.
  5. Work with program coordinator to determine if funds exist to run programs.
  6. Ensure all expenditures and tracked and are appropriately recorded.
  7. Consult with program coordinator in decisions regarding student stipends
  8. Conduct evaluations of grant projects to interpret the level of effectiveness against established criteria.
  9. Collaborate with program coordinators to prepare and submit quarterly reports on grant to program coordinators and Illinois Community College Board.
  10. Monitor budgetary items through the stages of approval to purchase to implementation.
  11. Maintain accurate records of projects/department activities and financials associated with grant.
  12. Ensure all expenditures are appropriately recorded.
  13. Analysis planned budget compared with actual expenses on regular basis.
  14. Submit request for budget modifications as needed.
  15. Process vendor payments as needed.
Student/Customer Service: 10%
  1. Work with other financial offices to coordinate grant needs.
  2. Assist program coordinator in decisions regarding distribution of funding and supplies to support student completion
Other: 5%

1. Participate in professional development, learning and shared governance as agreed upon with the direct supervisor.
2. Perform other related duties as assigned

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