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Advancement Assistant


Job Description

Advancement Assistant

Full Job Description

About Kindering

Kindering embraces children of diverse abilities and their families by providing the finest education and therapies to nurture hope, courage, and the skills to soar. As a nonprofit neurodevelopmental center, we have provided comprehensive services for children with special needs and their families since 1962. Kindering is dedicated to maintaining a highly trained, licensed and certified team of professionals. Current services include comprehensive developmental assessments; physical, occupational, speech, language, and infant mental health therapy; special education; family counseling; nutrition and feeding therapy; childcare consultation; parenting education; and family resource coordination.

Kindering’s vision for equity is I BELONG. Eradicate systemic racial and oppressive barriers so everyone succeeds. Kindering values diverse perspectives and life experiences. We aim to seek out people from systemically oppressed and marginalized backgrounds to apply, including people of color, women, people with disabilities, veterans, LGBTQ, immigrants, and refugees.

Advancement Assistant

The ideal Administrative Assistant possesses the desire to work with a strong fundraising & development team in a fast-paced environment. This individual provides support to the Advancement Division and is integral member of the team. The Administrative Assistant will be responsible for maintaining the donor databases ensuring the accuracy, integrity, and efficiency of the systems. In addition, this role will also assist with events as well as other projects (detailed below) as assigned to support advancing the mission of Kindering.

Principal Duties & Responsibilities

Duties and responsibilities may include, but are not limited to the following:

Administrative/Department Support

· Donation acknowledgement lead: processes gifts, prepares thank you notes/tax receipts/annual donor tax summaries, and organizes other stewardship efforts.

· Generate weekly and monthly accounting reports and partners on financial reconciliation.

· Research individual donors, prospects, grantors, foundations, and others.

· Assists with fundraising campaigns as needed.

· Lead for all Development Department clerical duties- filing, phone calling, meeting preparation, etc.

Database Management

· Manage donor databases (currently Neon One & Greater Giving), including development of new protocols and strategy

· Carry out entry and updates of donations, auction items, registrations, moves management, and constituent information

· Generate reports, prospect lists, and mailing lists

· Updates and sends quarterly pledge reminders.

Event Support

· Supports Kindering’s auction item procurement and preparation (live and silent packages).

· Assists with annual auction, luncheon, summer fundraiser, and other events as needed (i.e. processing credit cards, tracking guest responses, phone calling, data entry, day of event support, acknowledgement letters/receipts, misc. duties as assigned).

· Assists with scheduling and coordinating committee meetings.

· Acquires and leads third-party events annually including: community runs, local fundraisers, percent of sales events, etc.

Required Experience

· 2-years relevant experience and/or Associate’s degree.

· Must have strong computer and database experience with robust Microsoft Office skills (Outlook, Word, PowerPoint, Excel) required and willingness to learn new technology.

· Demonstrated experience with donor databases preferred, Neon One and Greater Giving expertise a plus.

· Excellent verbal and written communication skills.

· History of demonstrating initiative and the ability to manage competing priorities.

Job Requirements

· Resourceful, positive, and good humored.

· Highly developed organization and information management skills.

· Success in handling difficult situations with grace, diplomacy, and flexibility.

· Demonstrated ability to prioritize workload while managing concurrent, diverse projects, time-sensitive deadlines, and an extremely high level of attention to detail in a fast-paced, changing environment.

· Must be able to establish and maintain positive and productive working relationships with diverse stakeholders, including staff, volunteers, donors, board members, vendors, and the broader community.

· Demonstrated ability to work in a team environment, and work under the direction of others required.

· Ability to understand and carry out oral and written instructions and request clarification when needed required.

· May be asked to flex work hours to accommodate weekend and evening event preparation or execution.

Minimum Prerequisites

· Pass Washington State DSHS criminal history and background check and FBI fingerprint check

· Demonstrate skill in word processing and familiarity with MS Word and Excel

· Local travel required.

· Pass tuberculosis test

· Ability to show proof of current immunizations, including COVID-19 and MMR vaccine or titer test*.

* Requests for Religious or Medical exemptions are available upon request.

Working Conditions and Physical Requirements

The information described below represents the physical activities and surroundings one may encounter when performing the duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· To perform the job, the employee is frequently required to talk, hear, stand, and walk. In an emergency, the employee may be required to carry children and materials weighing up to 40 pounds.

· The work is typically performed in an office environment, with a moderate noise level. Occasional travel to other areas of the facility or alternate campuses may be required, where the noise level is moderate to loud and environmental conditions may include slippery surfaces, crowded areas, or working near moving parts (e.g. exercise equipment).

Kindering is a proud equal opportunity employer committed to an inclusive work environment and to building a team that reflects the rich diversity of our community.

*Kindering is subject to multiple executive orders requiring all employees to be vaccinated or apply and be approved for a sincerely held religious belief or medical exemption. We require those supervising and providing in-person services to children to be vaccinated and are unable to accommodate any exceptions. For other positions that can be accommodated, employees must apply and be approved for a sincerely held religious belief or medical exemption.

Job Type: Full-time


  • Dental insurance
  • Employee assistance program
  • Flexible schedule
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance


  • 8 hour shift
  • Day shift
  • Monday to Friday

Supplemental pay types:

  • Bonus pay

Ability to commute/relocate:

  • Bellevue, WA: Reliably commute or planning to relocate before starting work (Required)


  • Bachelor's (Required)

Work Location: One location

*Please mention you saw this ad on AcademicJobs.*

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