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Relay Program Assistant
Relay Program Assistant
Full Job Description
The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.
PROGRAM OVERVIEW (Please list Grant Name and Location)
The Bureau of Alcohol and Drug Use Prevention, Care and Treatment (BADUPCT) works to reduce morbidity and mortality related to alcohol and substance use among New Yorkers through contracting and oversight of prevention, treatment, harm reduction, and recovery and support services; policy analysis and development; epidemiology, surveillance, and evaluation; development and dissemination of treatment and management guidelines; harm reduction initiatives; public and provider outreach and education; and community involvement and interagency collaboration.
Relay, a nonfatal overdose response system, is an initiative providing 24/7 support to individuals transported to hospital emergency departments (EDs) following a non-fatal opioid overdose. A Wellness Advocate will visit patients in the ED to provide immediate support and overdose prevention training following an overdose event and offer ongoing support and linkage to care for a maximum of three months after hospital discharge.
Reporting to the Director of Relay, the Program Assistant will be responsible for the following:
- Assist with coordinating the schedule of activities for the Director and Relay team meetings; coordinate and confirm appointments, meetings, and conference attendance.
- Schedule meetings with contracted partners, community organizations, and candidates for employment, and maintain records of attendance.
- Coordinate meetings with Bureau and Relay personnel: arrange for appropriate conference or virtual space for meetings; notify participants of scheduled meetings, prepare meeting notices, agendas, and meeting packets; coordinate room reservations and/or virtual links, setup, refreshments, and equipment required for meetings.
- Assist with the recruitment and hiring of new full-time and part-time Wellness Advocates by conducting initial screening of candidates’ resumes and checking references of candidates for hire.
- Maintain and update the telephone directory and organizational chart for the large Relay team.
- Maintain procurement list documenting all program materials. Order and maintain the program’s participant incentives; initiate requests/orders for new or replacement materials as needed; ensure incentives are regularly assembled and ready to be distributed.
- Maintain the program’s office supplies and equipment; monitor inventory of program and bureau supplies and forms; ensure availability of adequate materials to conduct work activities; initiate requests/orders for new or replacement supplies.
- Assist with Bureau and Relay new-hire orientation for new staff.
- Assist with reviewing the monthly hospital calendars before distribution
- Organize and maintain shared drive documents.
- Other administrative tasks as needed including Relay operation tasks and administrative support for others in the program as assigned.
- Be able to work independently, have excellent oral and written communication and organizational skills, and be a flexible team player. The candidate will also be detail- oriented with outstanding organizational skills
- Ability to multi-task in a fast-paced, high-volume environment, with proficiency in Outlook, Excel, Word, and Visio
- Sensitive to diverse ethnic, racial, and cultural backgrounds, gender identities, sexual orientations, and socioeconomic conditions. Committed to ensuring that all people who use drugs have an equal opportunity to achieve their full health potential
Gotham Center, 42-09 28th Street LIC, NY 11101
35 hours per week. This position will be funded through 6/30/2023, with possibility of extension. This position is schedule from 9am-5pm hours of work.
SALARY AND BENEFITS
FPHNYC offers a comprehensive benefits package. The salary is $64,000/year
All new temporary hires must be vaccinated against COVID-19 unless they have been granted a medical or religious reasonable accommodation. This requirement must be met by your start date.
To apply, submit a Resume, with Cover Letter, including how your experience relates to this position. Applicants who best match the position needs will be contacted.
The Fund for Public Health in New York City is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.
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