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Financial & Sponsored Award Administrator

Cornell University

Job Description


Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

   

As part of the university's comprehensive vaccination program , all Cornell employees are required to have and provide proof of an FDA-or WHO-authorized or approved COVID-19 primary vaccination or have obtained a university-approved disability/medical or religious exemption, regardless of their role and work location.

New hires are required to provide documentation showing primary vaccination status (that is, completion of two shots of the Moderna or Pfizer vaccine or one shot of the Janssen/Johnson & Johnson) before their first day of work. If a new hire's vaccination is not complete or information is not received by their start date, the first day of work will be delayed. It is possible in some cases that an offer of employment may be withdrawn.

For additional information on Cornell’s Vaccination Compliance Program click here .

   

   

Financial & Sponsored Award Administrator- CVM (Hybrid)

The College of Veterinary Medicine (CVM) seeks a dynamic and engaged Financial & Sponsored Award Administrator to join the Department of Microbiology and Immunology. Join our service-oriented, value-based organization and dedicated team of professionals assisting the College’s shared values of truth, respect, excellence, teamwork, and integrity.

The Department of Microbiology and Immunology comprises an interactive faculty engaged in research in infectious disease and host immune response and contributes to Undergraduate, Graduate, and Veterinary Curriculum teaching, including a Master of Professional Studies (MPS) program in Veterinary Medical Sciences.

What you will do:  Under the guidance of the Department Manager, you will provide a high level of support to the Department Finance and Sponsored Award team to help maintain and grow our expanding department. This position has four financial focus areas:

  • Pre-award sponsored program activity. Provide pre-award sponsored program support to all faculty, postdoctoral associates, graduate students, and academic staff.  Prepare and submit all sponsor-specific applications and forms, develop budgets, and budget justifications.  If applicable, work with other Cornell departments and non-Cornell organizations to collect appropriate documents for any third-party collaborations. Monitor proposals to ensure compliance with all sponsor requirements/guidelines and university policies. Provide the sponsor with the information requested to accept the award, such as other support documents, revisions to the budget or application, and compliance documentation.
  • Post-award sponsored program management. Audit sponsored program accounts to ensure sponsor and university compliance.  Project financial outlook of individual projects and communicate information to PIs in order to make informed decisions.  Work with faculty to process on-time continuation/progress reports, ensuring appropriate effort is reported to the sponsor. Process and monitor transactions such as sub-awards, no-cost extensions, budgeting, and other sponsored activities related to proper award management. In collaboration with central and college offices, departments, and non-Cornell organizations, ensure timely closure of projects.
  • Managing department finances. In partnership with the Finance Manager and Department Manager, monitor monthly financial activity on all faculty and departmental accounts; generate monthly financial reports to aid faculty and senior administrators in management and decision-making; assist in regular monitoring and review of effort, cost share, salary recovery, and grant end dates. Contribute to developing and implementing management strategies for short- and long-range fiscal operations.
  • Liaise with other central CVM services. Work closely with the Accounting Service Center/Shared Services Center and Budget Office to monitor accounts, transfer departmental funds, set up/term accounts, and ensure financial stewardship.  In collaboration with Facilities and IT, ensure departmental and laboratory requests/needs are fulfilled.

This position is located in Ithaca, New York. The position will allow for the flexibility to work remotely up to two times per week after the initial training period. 

What do you have:

  • Associates Degree with an accounting, finance or business/public administration focus and two or more years of relevant experience or equivalent combination of education and experience.

To be successful, you will need:

  • Excellent customer service skills and the ability to maintain relational relationships respectfully and collegially, contributing to a collaborative team environment, including responding to timely, clear, concise, and professional communications.
  • Proficient with Microsoft OfficePrograms –especially Excel –and Adobe.
  • Ability to work quickly and steadily while under pressure in a dynamic environment with evolving demands, requiring regular re-evaluation of priorities.
  • High-level organizational and critical thinking skills, attention to detail, and follow-through.
  • Must be diplomatic, tactful, professional, and use sound judgment in decision making, setting priorities, and handling sensitive/confidential conversations and materials/correspondence with discretion;
  • Ability to handle non-routine and complex circumstances with compassion and sensitivity utilizing one’s own judgment.
  • Be self-motivated and take the initiative without prompting, and committed to continuous learning.
  • Be flexible and highly effective in handling multiple priorities with timelines.
  • Propensity to work effectively and proactively but also contribute to a team environment.
  • Be able to work and build sustaining partnerships with college, university, and departmental financial offices and staff.

Preferred qualifications:

  • Bachelor’s Degree with an accounting, finance or business/public administration focus and at least 2 or more years of accounting, finance or business with a finance focus.
  • Proficiency with a variety of computer programs like: KFS, ID&R Dashboards, Workday, WebFin II,RASS,as well as having knowledge of web programs such as NSF Fast Lane, proposal Central, Grants.gov and the NIH eRA Commons.
  • Demonstrated effectiveness in financial management, budget preparation, and fiscal operations management in higher education or the public sector is preferred.
  • Experience in a dynamic academic or research setting; understanding of academic positions and policies
  • Higher education/Cornell experience with grant applications, accessing OSP portal and funds management.

What’s in it for you:

We hope you appreciate great benefits. Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.

  • Cornell’s benefits program includes comprehensive health care options, access to wellness programs, employee discounts with local and national retail brands, and generous retirement contributions.
  • Cornell’s leave provisions include three weeks of vacation and 12 holidays: e.g., an end-of-year winter break, from December 25 through January 1.
  • Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children's Tuition Assistance program.
  • Cornell has been nationally recognized as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives. For more information, follow the link: Benefits at Cornell.

Working at the College of Veterinary Medicine also comes with an active Staff Council dedicated to improving the work environment, and an overall welcoming community interested in helping its members be successful.  

Who we are and what we do:

The College of Veterinary Medicine (CVM) is recognized internationally as a leader in animal health, public health, biomedical research, and veterinary medical education. Ranked as one of the top veterinary colleges in the nation by US News & World Report, the College excels in providing education and advanced training that prepare veterinarians and scientists to serve society in critical roles in clinical and diagnostic veterinary medicine, public health, scientific inquiry, and public policy.

Ours is a value-based organization where all employees are accountable for supporting the organization’s values of truth, respect, excellence, teamwork, and integrity. CVM is dedicated to the creation, dissemination, and implementation of scientific knowledge to improve the health and well-being of animals and people.

  

University Job Title:

Finance Specialist II

Job Family:

Fin/Budget/Planning

Level:

E

Pay Rate Type:

Salary

Pay Range:

$60,470.00 - $70,276.00

Company:

Contract College

Contact Name:

Soubhagya Chattopadhyay

Number of Openings:

1

Job Titles and Pay Ranges:

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

  • Prior relevant work or industry experience.

  • Education level to the extent education is relevant to the position.

  • Unique applicable skills.

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator .

Current Employees:

If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter.  You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu .

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at equity@cornell.edu .

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. – 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here . This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

2022-10-27-07:00

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