A Northwest leader in protecting animals since 1967, the Progressive Animal Welfare Society (PAWS) shelters homeless animals, rehabilitates injured and orphaned wildlife, and empowers people to demonstrate compassion and respect for animals in their daily lives.

Position Title: Events & Sponsorship Coordinator

Accountable to: Associate Director of Events

Wage:

Purpose of Position:

The Events & Sponsorship Coordinator will provide comprehensive program and administrative support to the Events & Development team. Their role is to assist in the advancement of PAWSwalk, PAWS Wild Night and community fundraising activities including peer-to-peer fundraising to maximize and retain annual giving.

The Events & Sponsorship Coordinators primary duties will be to cultivate and manage positive relationships with event attendees, sponsors, and prospective donors by elevating the donors event experience. Their scope of work will include ongoing event registration management, fulfilling sponsorship agreements, supporting procurement/event committees, coordination volunteer engagement, responding to event inquiries and leads, donor database management and ensuring all gift processing SOPS and needs are being fulfilled.

This is a full-time remote position. On-site hours will be required during event times. Overtime may be required during peak event weeks.

Essential Responsibilities:

In accordance with organizational policies, duties include but are not limited to:

• Coordinates donor, sponsor, and volunteer engagement via project trackers and communications using virtual software platforms to maintain visibility, consistency, and connectivity in all work.
• Keeps current knowledge of all logistics planned for events to further educate and engage sponsors, donors, and attendees.
• Oversees ongoing event registration, ticket allocations, and catering preferences (when applicable) for PAWS Wild Night (400+ participants), PAWSwalk (700+ participants), and Peer-to-Peer fundraisers.
• Coordinates fulfillment and delivery of auction items, swag and prizes pre-event and post-event.
• Oversees appreciation/stewardship calls to event donors.
• Stewards peer-to-peer fundraisers via Classy and supports community fundraising events as assigned.
• Cultivates and manages positive relationships with gift-in-kind donors that result in sponsorships and other annual gifts, (e.g., converting auction item donors into annual event sponsors).
• Following interactions with donors and sponsors promptly and accurately record actions and relevant information into Raisers Edge.
• Provide event set-up support, and guest services during and after gala to ensure a memorable evening, support event teardown, and donor support where needed after event.

Other responsibilities Include:

• Supports and works with volunteer and event committees to procure auction items, invite guests, and attract sponsors.
• Supports with invoices for all pledges and gifts, provides proper donor data and acknowledgement details to the Donor Relations team and PAWS leadership.
• Run errands as needed for events
• Support events day-of with set-up, run of show, and load-out
• May perform other related duties as required.

Controls over Work:

The Events & Sponsorship Coordinator works under the direction of the Events Manager and is expected to undertake the established duties with minimal supervision.

Physical Requirements:

Work may require long periods of sitting at a desk using a computer, calculator, or other office equipment. Work is performed both in and out of the PAWS facility, which may require lifting and carrying equipment and display materials. Ability to lift 30 pounds and stand on feet for long hours during events.

Requirements:

• Demonstrated experience with Microsoft Office Suite.
• Comfortable emailing, calling, and talking to a variety of people.
• 1 year supporting events and volunteer activities preferred.
• 1 year supporting donor relations and gift-in-kind procurement preferred.
• Ability to quickly learn fundamentals of new software like Greater Giving, Classy and Raisers Edge.
• Extremely organized, exhibit grace under pressure, and help run events that leave guests with a good impression of PAWS and our work.
• Detail orientated and able to juggle multiple tasks, activities, and duties; Good natured with can-do attitude.
• Ability to work under time constraints and be resourceful with shifting priorities.
• Must have or be able to obtain a valid Washington drivers license with no major or repeated minor traffic offenses and auto-insurance with required coverage limits.
• Experience working or volunteering for a nonprofit preferred.
• Able to work in a dog-friendly office.
• Interest in animal welfare preferred.
• Must exemplify the values of the organization in all interactions with coworkers and members of the public, including respect, trust, compassion, commitment, and kindness.

Benefits:
Generous benefits available including health/vision/dental/disability/life insurance, 403(b) with Company contribution and match, paid time off, paid holidays, Employee Assistance Program, pet supply discounts, discounts for veterinary services.

Equal Employment Opportunity:

PAWS is an equal opportunity employer. PAWS employment decisions are made based on merit and business needs. PAWS is committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, regardless of actual or perceived race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non-merit factor. We celebrate diversity and are committed to creating an inclusive environment for all employees. People of Color and Members of the LGBTQ+ community are strongly encouraged to apply.

All PAWS positions receive written performance evaluations after the first 90 days and annually thereafter.

Application process:

Please submit a Cover Letter stating your qualifications and why you are interested in this position, Resume, and Completed the PAWS Employment Application

Only Complete Application Packets will receive consideration. Position Open Until Filled

Note: Under the provisions of the Immigration and Reform Act of 1986, the successful candidate will be required to provide both evidence of identity and eligibility for employment.

All Offers of Employment are Conditional, based on successful completion of reference and background checks.