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Manager, Leadership Events Production

Job Description

Manager, Leadership Events Production

Full Job Description

*This position can be done from anywhere on the West Coat*
The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission, the Society funds cutting-edge research, drives change through advocacy, facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward. We partner with volunteers to accomplish our work. Staff members engage volunteers through effective and timely communications, facilitating meaningful opportunities, and continually seeking and providing feedback for reciprocal growth and learning.
The Manager, Leadership Events Production drives event logistics for Leadership Events (dinners and luncheons) in assigned geographic territory. The Manager's primary responsibilities include acting as the lead for all aspects of the planning and production of the assigned events to enhance the event experience and increase both visibility and participation. The ability to manage many details, track timelines, monitor expenses, delegate effectively, empower and direct volunteers and staff during the event are essential.
This position routinely works with external vendors and volunteers requiring excellent verbal and written communication skills and customer service. Logistical responsibilities including but not limited to: adhering to timelines; managing expenses to budget; securing vendors, managing contracts and certificates of insurance; ordering and managing delivery of event supplies; creating layout/floorplan, ensuring activation of COVID-19 safety plan, and procuring auction items. Will work closely with relationship management and volunteer engagement partners within the assigned territory.
A driven individual with a positive attitude, strong work ethic, excellent teamwork ability, organizational skills, and a commitment to achieving the desired results of events are essential. The Manager's event portfolio will be made up of several events in a specific geographical area.

Essential Functions/Responsibility:
1. Lead the logistical planning of assigned events (75%)
  • Drive logistical coordination to support revenue growth through well-executed event planning and implementation for each of the events.
  • Ensure the delivery of a mission centered, inspiring, and exceptional event experience for all participants.
  • Reserve and secure venue for assigned events by predetermined deadline; identify and recommend new venues as necessary
  • Secure vendors for all events. Maintain a focus on cost saving measures by ensuring appropriate bidding process for multi-site vendors (including rentals, communication equipment, entertainment equipment, food vendors, security) whether paid or in-kind
  • Responsible for all elements of event safety guidelines
    Monitor expense budget for events and maintain accurate records of all invoices and expenses ensuring excellent stewardship of society resources.
  • Responsible for purchasing, packing and distribution of specified event supplies before, during and after each campaign
  • Create and manage logistics/production timeline for all events; adhere to deadlines and communicate progress to supervisor, identifying potential roadblocks or challenges
  • Determine and communicate on-event staff assignments in conjunction with development team partners
  • Oversee and facilitate pre, post and on-event production meetings with appropriate staff (include volunteer engagement and production company when necessary)
    Other duties may be assigned as needed to support event operations
2. Auction Item Management (10%)
  • Submit requests for auction items, ensure timely follow up and track items through procurement process
3. Volunteer Engagement (5%)
  • Partners with volunteers to accomplish our work including day of event volunteers.
  • Collaborates with key staff to maximize engagement and results of committees to enhance event experience and safety, including ensuring proper training
4. Staff Supervision (10%)
  • Responsible for the hiring, onboarding, and continued development of direct reports
  • Conduct regular check-ins to monitor progress, provide feedback, and offer guidance and support where needed to ensure staff is fully supported in their role
  • Ensures staff have the tools, knowledge, and resources necessary to perform job duties effectively as well as opportunities for professional development
  • Coach and collaborate on goal-setting and professional development plans and conduct formal and informal performance conversations
  • Hold staff accountable to the cultural values of the organization and ensure they follow Society operating principles

Requirements:

Minimum Experience/Skills/Competencies Required
  • Bachelor's Degree or relevant years of experience will be considered in lieu of a degree
  • Four+ years of progressively responsible experience in special events coordination, fundraising, project management, marketing or sales preferred.
  • Supervisory experience preferred but not required.
  • Experience taking a project/event from conceptualization through implementation a plus
  • Ability to multi-task, prioritize and organize while acting to achieve specific results.
  • Strong initiative with the ability to monitor multiple projects with competing priorities
  • Ability to establish strong collaborative relationships and work with others in a cooperative and effective manner.
  • Ability to adjust and maintain effectiveness in the face of multiple demands, challenges.
  • Attention to detail is a must
  • Great communication both verbal and written
  • Strong relationship building and communication skills with the ability to build trust and motivate staff and volunteers to perform at their best to achieve strategic business outputs
Technical/Other
  • Microsoft Office Suite and Outlook knowledge required. Blackbaud and InDesign background a plus.
  • Commitment to the mission, vision, cultural values, and expectations of the National MS Society
  • This position will be required to drive/travel on Society business. Candidate must possess a valid driver's license, proof of insurance and reliable transportation. The Society does run motor vehicle checks for all positions which require driving, and the applicant must meet the Society guidelines.
  • Availability to work occasional nights and weekends to support events, committee meetings, etc.
Compensation and Benefits Info:

Estimated hiring compensation range for this role is $48,700- $57,900 based on our average compensation schedule of Denver, CO. Final offers will be based on candidategeographic location and consider career experience and may vary from this range due to these and other factors.

You will have the opportunity for a highly competitive, comprehensive benefit package that the Society provides to employees. Your benefits include a considerable Paid Time Off Plan; Paid Holidays; 401k Retirement Savings Plan with Society match; Educational Reimbursement Plan; Professional Development Assistance; Commuter Benefit Plan; Comprehensive Health & Welfare benefits including Medical, Dental, Vision, Flex Spending Accounts, Life Insurance, Disability Coverage, Life Assistance Plan as well as additional voluntary benefit offerings. We value continuous learning and support your professional development through a Professional Development Assistance plan. You will join an incredible mission focused team of people!

Other Info:

The National MS Society is committed to building a diverse and inclusive workforce. We strive to create a workforce that reflects the communities we serve and where everyone feels empowered to bring their authentic selves to work. We need you and your unique talents and perspectives to help us write the last chapter on MS.

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