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Statewide Affinity Coordinator

Chemeketa Community College

Job Description

 

 

Statewide Affinity Coordinator

 

Salary :$4,587.00 - $7,241.00 Monthly

 

Location : Multiple locations, OR

 

Job Type : Classified

 

Division : 627133 Academic Affairs

 

Job Number : C71004

 

Closing : 11/10/2022 11:59 PM Pacific

 

Full Job Description

POSITION SUMMARY

 

Provides coordination and oversight of activities of several statewide affinity groups including the Oregon Community College Distance Learning Association (OCCDLA), the Council of Instructional Administrators (CIA), and the Council of Student Services Administrators (CSSA). Serves as liaison between the three groups. Interacts with staff, faculty, students, and state and local college administrative professionals at all 17 community colleges, as well as staff at the Community Colleges and Workforce Development and Higher Education Coordinating Commission.

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, you will be required to attach the following electronic documents:

  • Resume
  • Cover Letter
  • Unofficial Transcripts - An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.

 

DUTIES & RESPONSIBILITIES

Coordination of Statewide Affinity Groups


  • Facilitate statewide communication and collaboration with partner organizations including the Oregon Presidents Council (OPC), Council of Instructional Administrators (CIA), Council of Student Services Administrators (CSSA), Oregon Community College Distance Learning Association (OCCDLA), Community Colleges and Workforce Development (CCWD), and the Higher Education Coordinating Commission (HECC)
  • Coordinate all logistics for quarterly affinity group meetings including agendas and minutes, communicate logistics to affinity group members, and set up, monitor, and facilitate web conferencing technologies to engage online participants
  • Assist the affinity group chairs and members with requests from the Oregon Presidents Council (OPC)
  • In collaboration with affinity group members and a web developer, author, update and maintain information in electronic format including a wiki and website
  • Collaborate with subcommittee leads to support statewide projects and communicate progress via email, website, phone, and in-person
  • Coordinate the organizational operations affinity groups including equipment purchases, outreach, voting procedures, and general organizational support
Intergovernmental Grant Management and Tracking
  • In collaboration with the HECC, coordinate the OCCDLA bi-annual project proposal process which includes reviewing proposals for completeness and accuracy, submitting formal project proposals, supporting vendor contract negotiations, establishing or maintaining consortia licensing agreements, and developing a comprehensive executive summary for stakeholders
  • Facilitate contract negotiation for consortial license agreements
  • Monitor intergovernmental agreements, track expenditures, and maintain budget-related document
  • Assist project fiscal agents with licensing agreements, and other requested support
  • Coordinate invoicing and accounts payable to reimburse colleges
  • Collaborate with workgroup leads to track project outcomes, monitor progress towards key milestones, monitor budget expenditures, compile and submit quarterly progress reports to HECC/CCWD
Event and Conference Logistics
  • Assist the chair and members of CIA in coordinating logistics of statewide events
  • Assist the chair and members of CSSA in coordinating the logistics of statewide events including workshops and conferences such as the annual Student Success and Retention Conference
  • Assist the chair and members of OCCDLA in coordinating the logistics of statewide distance learning events including workshops and the annual OCCDLA Completion & Retention Conference
  • Set up audio and web conferencing technologies to engage online participants
  • Work with vendors to coordinate catering, logistics and marketing of statewide events
Data, Budget, and Reporting Analysis
  • Track usage data for consortial licenses and communicate results with affinity group members
  • Monitor enrollment for workshops and statewide activities
  • Maintain website updates to report usage and cost savings for consortial agreements
  • Facilitate statewide data requests including research and reporting to group members, stakeholders, and identified agencies
  • Create and distribute surveys, gather responses, and distribute results
  • Collaborate with other statewide research and reporting groups including Oregon Community College Council of Institutional Researchers (OCCCIR) and the HECC Office of Research and Data
  • Maintain accuracy to report data such as engagement, usage, expenditures, and savings in order to document the collective impact of affinity work
Institutional Expectations
  • Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
  • Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
  • Embraces, understands and uses appropriate technology tools to accomplish job functions
  • Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

 

CANDIDATE QUALIFICATIONS

 

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications. If you are unsure whether you meet all of the qualifications listed below, we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications

Associate’s Degree
-AND-
Four years of experience in program coordination or project management
-OR-

Any combination of education and experience sufficient to successfully perform the essential duties.

Core Competencies
  • Knowledge of program administration, project management principles, research principles, budget principles, conflict resolution principles, and negotiation principles
  • Knowledge of scheduling principles, event and/or meeting logistics, planning and coordination principles; advanced knowledge of web conferencing tools and facilitation of online meetings, including monitoring participation and chat
  • Skilled in customer service and public relations, and communication; interpersonal skills in interactions with coworkers, supervisor, statewide committees, and the general public
  • Skill in researching and organizing information, managing budgets, developing reports, and resolving conflicts
  • Advanced experience with Google Suite (Google docs, sheets, drive) and advanced MS Office Suite (particularly Word and Excel) experience
  • Ability to work independently; attention to detail and ability to prioritize work between multiple projects under pressure and meet deadlines with minimal supervision
  • Ability to maintain confidentiality when necessary
  • Ability to compile and present data in a meaningful manner
  • Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others
Preferred Qualifications
  • Bachelor’s Degree
  • Bilingual English/Spanish

 

ADDITIONAL INFORMATION

 

  • Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications.

Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.

TERMS OF EMPLOYMENT

  • This is a 100%, 12-month classified assignment of the C1 band and grade
  • This position has a 6-month probationary period
  • This position may be eligible to hybrid work. Please note that all positions at Chemeketa are required to be available for work onsite as requested by the college.
  • Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
  • This position may require the use of your personal vehicle for transportation between campus locations
  • If requested, requires the provision of official transcripts upon hire
  • Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
  • Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
  • Providing false information will result in rejection of an application, employment offer or dismissal

PHYSICAL REQUIREMENTS
Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Even though weight lifted may be negligible, it may be rated light work if frequent walking and/or standing is required.

VETERANS' PREFERENCE
Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE

  • One of the following:
    • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
    • Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
    • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
  • In addition to one of the above documents, Disabled Veterans must also submit one of the following:
    • A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
    • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

PUBLIC SERVICE LOAN FORGIVENESS
Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

EQUAL OPPORTUNITY EMPLOYER
The College is an equal opportunity/affirmative action employer and educational institution committed to an environment free of discrimination and harassment. The College prohibits unlawful discrimination based on race, color, religion, national origin, sex, marital status, disability, protected veteran status, age, gender, gender identity, sexual orientation, pregnancy, whistleblowing, genetic information, domestic abuse victim, or any other status protected by federal, state, or local law in any area, activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under federal, state or local laws.

For questions about equal employment opportunity and/or affirmative action, contact 503 399 2537. For questions regarding sexual harassment, gender-based discrimination, and sexual misconduct policies, or for filing a complaint, contact the Title IX coordinator at 503 584 7323.
 

To request this publication in an alternative format, please call 503 399 5192

 

 

In addition to a rewarding and energizing career opportunity, Chemeketa offers a comprehensive benefits package to all salaried Chemeketa employees and eligible dependents. Benefits available to Chemeketa employee's include:

Core Benefits: Complete health insurance package, employer-paid group life insurance, Long term disability insurance, employee assistance programs

Voluntary Benefits: Voluntary life insurance, long term care insurance, AFLAC cancer insurance, flexible spending accounts.

Qualifying employees will receive contributions to the Public Employee's Retirement System (PERS) as well as the opportunity to enroll in optional 403(b) and 457(b) deferred compensation plans.

Additional perks of joining the Chemeketa team include tuition waiver for employees and their qualifying dependents, on-campus wellness activities, and generous leave policies.

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