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Degree Audit/Student Education Planning System Coordinator
Job Description
Job Title
Degree Audit/Student Education Planning System CoordinatorPosition Type
ClassifiedPosition Code
3CAR27FTE
1.0Pay Rate (or Annual Salary)
$6,260.75/monthJob Location
Las Positas College, 3000 Campus Hill Dr., Livermore, CA 94551Department
Admissions and RecordsJob Summary
Las Positas College
Las Positas College provides an inclusive, learning-centered, equity-focused environment that offers educational opportunities and support for completion of students’ transfer, degree, and career-technical goals while promoting lifelong learning. At Las Positas College we know that equity will be achieved by changing the impacts of structural racism, ableism, homophobia, and systematic poverty on student success and access to higher education, achieved through continuous evaluation and improvement of all services. We believe in a high-quality education focused on learning and an inclusive, culturally-relevant environment that meets the diverse needs of all our students and staff.
Las Positas College provides an inclusive, learning-centered, equity-focused environment that offers educational opportunities and support for completion of students’ transfer, degree, and career-technical goals while promoting lifelong learning. At Las Positas College we know that equity will be achieved by changing the impacts of structural racism, ableism, homophobia, and systematic poverty on student success and access to higher education, achieved through continuous evaluation and improvement of all services. We believe in a high-quality education focused on learning and an inclusive, culturally-relevant environment that meets the diverse needs of all our students and staff.
Equity is parity in student educational outcomes; it places belonging for students of color and disproportionately impacted students at center focus. Our prized and emerging equity efforts include Puente, Umoja, ConnectUp, Brother 2 Brother, Sister 2 Sister, Black Student Union, Presidential Task Force on Systemic and Institutionalized Racism, the Presidential Speaker Series, Black Education Association, UndocuAlly Taskforce, curriculum reviews and a linguistic justice curriculum.
Located in Livermore, Las Positas College is becoming an institution that reflects the diversity in California. We are a learning-centered institution focused on excellence and student success, and are fully committed to supporting all Tri-Valley residents in their quest for education and advancement.
Joining Our College Community
We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:
1. Value and intentionally promote diversity and consciousness of difference
2. Demonstrate cultural humility and an ongoing desire to improve cultural competence
3. Are dedicated to addressing issues of social justice
4. Accept their shared role and responsibility in addressing opportunity and achievement gaps experienced by students
5. Have experience and success in closing student equity gaps and engaging in equitable practices, or are knowledgeable and enthusiastic about implementing practices that achieve these goals
6. Actively seek to identify, disrupt, and remove institutional and/or systemic barriers that adversely impact historically marginalized communities
7. Empower the underrepresented and underserved
8. Foster students’ potential to become global citizens and socially responsible leaders
9. Believe that all people have the right to an education and work environment free from fear, harassment, or discrimination
The Chabot-Las Positas Community College District is seeking a Degree Audit/Student Education Planning Coordinator for Las Positas College in Livermore, California.
SUMMARY DESCRIPTION
Under direction of the Director of Admissions & Records or Dean of Enrollment Services, this position assists in the planning, evaluation and implementation of the College’s Student Success and Support Plan (SSSP) in areas related to Degree Audit/Student Education Planning (SEP) systems. The incumbent will also work collaboratively to develop systems to support efforts to increase degree and certificate completion; ensure priority enrollment systems to meet SSSP mandate requirements; and to provide continual training to end users and students on the use of the degree audit/student education planning systems. Additionally, the position will serve in a lead capacity in creating processes to ensure evaluations and incoming transcript course-to-course articulation methods are efficient and responsive to SSSP mandates for SEP development.
DISTINGUISING CHARACTERISTICS
This position in this classification will work with a high degree of autonomy that requires extensive knowledge of the degree audit/student education planning software application and functionalities, SSSP implementation guidelines and requirements, and experience in degree and certificate evaluations. Furthermore, the position will serve in a primary role in the oversight of the degree audit/student education processes; working collaboratively with Information Technology Services (ITS), counselors, evaluators, administrators and students to ensure quality and accurate data output and compliance with college catalog, degree and certificate requirements. The incumbent will also work closely to identify catalog and course rubric issues that may impact student access to courses, registration, and other issues that may present problems with the degree audit/student education planning system.
This is a grant/categorically funded position. Continuation of this position is contingent upon available funding on a year to year basis.
SUMMARY DESCRIPTION
Under direction of the Director of Admissions & Records or Dean of Enrollment Services, this position assists in the planning, evaluation and implementation of the College’s Student Success and Support Plan (SSSP) in areas related to Degree Audit/Student Education Planning (SEP) systems. The incumbent will also work collaboratively to develop systems to support efforts to increase degree and certificate completion; ensure priority enrollment systems to meet SSSP mandate requirements; and to provide continual training to end users and students on the use of the degree audit/student education planning systems. Additionally, the position will serve in a lead capacity in creating processes to ensure evaluations and incoming transcript course-to-course articulation methods are efficient and responsive to SSSP mandates for SEP development.
DISTINGUISING CHARACTERISTICS
This position in this classification will work with a high degree of autonomy that requires extensive knowledge of the degree audit/student education planning software application and functionalities, SSSP implementation guidelines and requirements, and experience in degree and certificate evaluations. Furthermore, the position will serve in a primary role in the oversight of the degree audit/student education processes; working collaboratively with Information Technology Services (ITS), counselors, evaluators, administrators and students to ensure quality and accurate data output and compliance with college catalog, degree and certificate requirements. The incumbent will also work closely to identify catalog and course rubric issues that may impact student access to courses, registration, and other issues that may present problems with the degree audit/student education planning system.
This is a grant/categorically funded position. Continuation of this position is contingent upon available funding on a year to year basis.
Representative Duties
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Perform a variety of specialized, analytical and technical duties involved in the development, testing, evaluation and maintenance of the degree audit/student education planning system.
2. Provide direct support for counselors, staff and students on the use of the degree audit/student education planning system.
3. Create and maintain an online tutorial for students on how to use the system. Tutorial would have equivalent information as provided in-person.
4. Develop, report and maintain a list of degree audit technical/programming issues and their resolution to appropriately catalog discrepancies for future software upgrade reference.
5. Ensure degree audit/student education planning system upgrades properly reflect any changes made in the previous modifications to maintain ongoing system integrity.
6. Liaison with Academic Services to verify degrees and certificates are properly categorized and noted in the college catalog. Produce matrices of college degrees and certificates; and assist in catalog production preparation.
7. Ensure the college’s major list accurately reflects all current majors offered by the college; ensure appropriate set-up in Banner, CCCApply and the degree audit/student education planning system.
8. Create and maintain procedural documentation for degree audit/student education planning system.
9. Work with Articulation Officer and discipline faculty to investigate and recommend software that will improve efficiency and accuracy of course-to course articulation evaluations.
10. Develop follow-up systems and processes to support SSSP efforts to increase degree and certificate completion.
11. Assist in the assessment of evaluator workflow process implications due to the implementation of the degree audit/student education planning.
12. Work collaboratively with Director/Dean to ensure priority enrollment system meets SSSP mandate requirements.
13. Performs the complex and technical task of modifying, updating, and maintaining the computerized degree audit system.
14. Codify, store, maintain and validate data values in tables within the degree audit/student education planning system.
15. Test, maintain, document troubleshoot failures; develop and deploy workable solutions to problems as encountered.
16. Serve as a liaison to counselors and evaluators in using and interpreting the degree audit/student education planning systems; serve as a resource regarding degree certification policies and procedures; provide on-going training to student services, faculty and staff who will be utilizing the degree audit/student education planning system.
17. Provide a wide range of user-support functions, including responding to user inquiries and issues on a daily basis; develop and deliver training and informational programs and materials tailored to students and personnel.
18. Provide support for special student populations who will be required to submit degree audit/student education planning data output to establish or to continue eligibility for program services.
19. Generate reports utilizing degree audit/student education planning system student data output to assist in enrollment management and student education planning.
20. Identify and implement changes to the degree audit/student education planning system arising out of decisions made by the Academic Senate, Curriculum Committee, and/or other related groups.
21. Analyze software data output to ensure accuracy and compliance with college procedures and degree/certificate requirements.
22. Perform complex computer software analysis, process mapping, training and documentation for the degree audit/student education planning system.
23. Attend webinars and conference sessions to keep up to date on the latest encoding techniques and best practices.
24. Communicate with college personnel, students and various outside agencies to exchange information, coordinate activities and resolve issues or concerns.
25. Coordinate with Counseling, Articulation, Academic Services to ensure accuracy of requirements and core curriculum data.
26. Collaborate with staff, counselors and administrators to resolve complex issues related to degree audit/student education planning system.
27. Work collaboratively with ITS to resolve software issues.
28. Attend and participate in various meetings, work groups and committees as assigned.
29. Act as a key resource for course-to-course articulation questions.
30. Perform additional complex tasks relative to assigned area of responsibility.
NOTE: This class specification is not necessarily all-inclusive in terms of work detail.
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Perform a variety of specialized, analytical and technical duties involved in the development, testing, evaluation and maintenance of the degree audit/student education planning system.
2. Provide direct support for counselors, staff and students on the use of the degree audit/student education planning system.
3. Create and maintain an online tutorial for students on how to use the system. Tutorial would have equivalent information as provided in-person.
4. Develop, report and maintain a list of degree audit technical/programming issues and their resolution to appropriately catalog discrepancies for future software upgrade reference.
5. Ensure degree audit/student education planning system upgrades properly reflect any changes made in the previous modifications to maintain ongoing system integrity.
6. Liaison with Academic Services to verify degrees and certificates are properly categorized and noted in the college catalog. Produce matrices of college degrees and certificates; and assist in catalog production preparation.
7. Ensure the college’s major list accurately reflects all current majors offered by the college; ensure appropriate set-up in Banner, CCCApply and the degree audit/student education planning system.
8. Create and maintain procedural documentation for degree audit/student education planning system.
9. Work with Articulation Officer and discipline faculty to investigate and recommend software that will improve efficiency and accuracy of course-to course articulation evaluations.
10. Develop follow-up systems and processes to support SSSP efforts to increase degree and certificate completion.
11. Assist in the assessment of evaluator workflow process implications due to the implementation of the degree audit/student education planning.
12. Work collaboratively with Director/Dean to ensure priority enrollment system meets SSSP mandate requirements.
13. Performs the complex and technical task of modifying, updating, and maintaining the computerized degree audit system.
14. Codify, store, maintain and validate data values in tables within the degree audit/student education planning system.
15. Test, maintain, document troubleshoot failures; develop and deploy workable solutions to problems as encountered.
16. Serve as a liaison to counselors and evaluators in using and interpreting the degree audit/student education planning systems; serve as a resource regarding degree certification policies and procedures; provide on-going training to student services, faculty and staff who will be utilizing the degree audit/student education planning system.
17. Provide a wide range of user-support functions, including responding to user inquiries and issues on a daily basis; develop and deliver training and informational programs and materials tailored to students and personnel.
18. Provide support for special student populations who will be required to submit degree audit/student education planning data output to establish or to continue eligibility for program services.
19. Generate reports utilizing degree audit/student education planning system student data output to assist in enrollment management and student education planning.
20. Identify and implement changes to the degree audit/student education planning system arising out of decisions made by the Academic Senate, Curriculum Committee, and/or other related groups.
21. Analyze software data output to ensure accuracy and compliance with college procedures and degree/certificate requirements.
22. Perform complex computer software analysis, process mapping, training and documentation for the degree audit/student education planning system.
23. Attend webinars and conference sessions to keep up to date on the latest encoding techniques and best practices.
24. Communicate with college personnel, students and various outside agencies to exchange information, coordinate activities and resolve issues or concerns.
25. Coordinate with Counseling, Articulation, Academic Services to ensure accuracy of requirements and core curriculum data.
26. Collaborate with staff, counselors and administrators to resolve complex issues related to degree audit/student education planning system.
27. Work collaboratively with ITS to resolve software issues.
28. Attend and participate in various meetings, work groups and committees as assigned.
29. Act as a key resource for course-to-course articulation questions.
30. Perform additional complex tasks relative to assigned area of responsibility.
NOTE: This class specification is not necessarily all-inclusive in terms of work detail.
Minimum Education and Experience
Any combination of the following would provide a typical way to obtain the required knowledge and abilities.
Education/Training
A Bachelor’s degree from an accredited college or university.
Experience
One year of professional experience related to the duties and responsibilities specified, preferably in government or education.
Education/Training
A Bachelor’s degree from an accredited college or university.
Experience
One year of professional experience related to the duties and responsibilities specified, preferably in government or education.
Minimum Qualifications
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge and Skills
1. Knowledge of and ability to interpret and explain rules, regulations, procedures, and policies regarding community college courses, curriculum, degree/certificate completion and transfer requirements.
2. Familiarity with community college credit evaluation policies and procedures.
3. Ability to analyze and solve software issues.
4. Excellent logical and organizational skills, attention to detail and ability to formulate logical solutions to complex problems.
5. Capable of developing logical tests to verify that the system meets performance criteria.
6. Flexibility to adapt to computer software application upgrades.
7. Knowledge of degree and certificate evaluations and course to course articulation
8. Excellent oral and written communication skills.
9. Ability to establish and maintain cooperative and effective relationships with peers, department personnel, faculty, staff, students and administrators.
10. Ability to design and deliver training programs to end users.
11. Ability to stay informed and up to date regarding curriculum changes.
12. Banner experience is preferred.
13. Ability to work independently with little direction.
14. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Knowledge and Skills
1. Knowledge of and ability to interpret and explain rules, regulations, procedures, and policies regarding community college courses, curriculum, degree/certificate completion and transfer requirements.
2. Familiarity with community college credit evaluation policies and procedures.
3. Ability to analyze and solve software issues.
4. Excellent logical and organizational skills, attention to detail and ability to formulate logical solutions to complex problems.
5. Capable of developing logical tests to verify that the system meets performance criteria.
6. Flexibility to adapt to computer software application upgrades.
7. Knowledge of degree and certificate evaluations and course to course articulation
8. Excellent oral and written communication skills.
9. Ability to establish and maintain cooperative and effective relationships with peers, department personnel, faculty, staff, students and administrators.
10. Ability to design and deliver training programs to end users.
11. Ability to stay informed and up to date regarding curriculum changes.
12. Banner experience is preferred.
13. Ability to work independently with little direction.
14. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Desirable Qualifications
Job Work Schedule
40 hours/week, Monday, – Friday, 8:00 a.m. – 5:00 p.m., hours may vary depending on department needs, occasional evening and weekends required as needed, 12 months/year.
Physical Demands and Working Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment
Work is performed primarily in a standard office setting.
Physical
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Environment
Work is performed primarily in a standard office setting.
Physical
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
EEO Statement
It is the policy of this District to provide equal opportunity in all areas of
employment practices and to assure that there shall be no discrimination against
any person on the basis of sex, ancestry, age, marital status, race, religious
creed, mental disability, medical condition (including HIV and AIDS), color,
national origin, physical disability, family or sexual preference status and other
similar factors in compliance with Title IX, Sections 503 and 504 of the
Rehabilitation Act, other federal and state non-discrimination regulations, and its
own statements of philosophy of objectives. The District encourages the filing of
applications by both sexes, ethnic minorities, and the disabled.
Posting Number
AS573POpen Date
10/21/2022Close Date
11/14/2022Open Until Filled
NoSpecial Instructions to Applicants
The Board of Trustees has implemented a vaccine mandate for all employees. Accordingly, finalist(s) must comply with the vaccine mandate prior to being forwarded to the Board of Trustees for approval. See vaccine mandate information at http://districtazure.clpccd.org/policies/files/docs/BP7330.pdf.
Notification to Applicants
The Chabot-Las Positas Community College District reserves the right to close or not fill any advertised position
Instructions for Personal Qualifications Statement
The purpose of the personal qualifications statement is for you to provide information on how your education and experience relate to the requirements and duties of the position. There is no form to complete. Applicants are requested to provide their personal qualifications statement by uploading a document, the same way as you do for your cover letter.
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