Position Details

Position Information

Recruitment/Posting Title	Executive Assistant to the Director/Chief of Staff
Job Category	Staff & Executive - Administrative & Support
Department	Center for Tobacco Studies
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Executive Assistant to the Director/Chief of Staff for the Rutgers Center for Tobacco Studies. The Executive Assistant/Chief of Staff provides high level confidential staff support to the Office of the Director. The Executive Assistant provides a broad range of administrative, organizational, and functional coordination of Central Administration activities and assists the Director on a broad range of internal and external activities that pertain to the mission of the Center. These activities and responsibilities are primarily accomplished through interaction with management personnel within the Center and in combination with faculty, Directors, staff, students, and representatives of University administration. Among the key duties of this position are the following: Provides high level confidential support to the Director and the leadership team, working independently to perform the essential duties of the position and maintains liaison between the Center and other units within University. Oversees the maintenance and organization of the Director’s calendar, including meetings, conference, and travel arrangements. Plans and organizes logistics for appointments to prioritize use of the Director’s time. Prepares meeting materials as necessary. Assists the Center Director and leadership team with the oversight of the administrative personnel. Manages priorities in a fast-paced environment on a broad range of problems and questions and develops options for immediate resolution. Prioritizes scheduling demands and coordinates information flow and inquiry requests directed for action by the Director’s office based on source of inquiry, nature of issue, and response time frame.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	28S
Position Salary
Annual Minimum Salary	82991.000
Annual Mid Range Salary	104984.000
Annual Maximum Salary	126977.000
Standard Hours	37.50
Union Description	Non-Union
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement	Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree in Public Health, Business Administration, Education Administration, Healthcare Administration or other relevant field. Five (5) years of progressively more responsible related professional and/or academic administrative. Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses	Valid Drivers License.
Required Knowledge, Skills, and Abilities	Ability to work well with all levels within the organization, including school/university officials, faculty, staff, and students with diplomacy, executive maturity and sensitive human relations skills. Computer literate with proficiency and working knowledge of database and reporting tools including Microsoft Office. Flexible regarding work hours in order to accommodate the demands of the Director’s Office. Excellent verbal and written communication skills. Ability to travel between University campuses (Newark, Piscataway, New Brunswick, Camden).
Preferred Qualifications	Master’s Degree in Public Health, Business Administration, Education Administration, Healthcare Administration or other relevant field.
Equipment Utilized
Physical Demands and Work Environment	Lifting or exert force up to 25lbs.
Special Conditions

Posting Details

Posting Number	22ST3509
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City
State
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement