Position Details

Position Information

Recruitment/Posting Title	Department Administrator
Job Category	Staff & Executive - Administrative & Support
Department	SA-Recreation
Overview	The Division of Student Affairs works to create an environment of inclusion, which respects and affirms the inherent dignity, value, and uniqueness of all individuals, communities and perspectives. Our practices reflect awareness and understanding of the complexity of identity and the increasing interconnectedness of our world. It is our responsibility to promote and maintain a community of compassion, embracing the rich dimensions of diversity, and facilitating opportunities for understanding and the expression of both individual and shared truths.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Department Administrator for the Student Affairs Department of Recreation. Under the general supervision of the Assistant Director of Member Services and Business Enterprise, the Member Services Coordinator supports managing the Member Services student and part-time staff of 120+ employees across five Recreation centers on the Rutgers University – New Brunswick campus including scheduling, supervising, onboarding, promotions, system/technology access, certifications, evaluations, staff training development and implementation, payroll management, reporting, and management of assigned services. This position interacts with other areas of campus recreation, the professional staff within the Division of Student Affairs, and several departments across the entire University system. Among the key duties of this position are the following: Hires, onboards, trains, schedules and supervises assigned student and part-time employees. Reviews and processes payroll for all assigned student and part-time employees. Sets and evaluates employee performance goals and provide feedback for improvement. Develops, implements and maintains staff training modules, manuals and resources. Ensures compliance with all unit, department, divisional, state and federal requirements and standards for hiring and training. Forecasts, requests, monitors, and administers student and part-time employee budgets. Makes purchasing decisions related to staffing and equipment loans within assigned operating budgets and assist with forecasting and evaluation. Develops and implements tracking solutions for ensuring student and part-time employee compliance. Assists with the reconciliation, remittance, and financial reporting for all in-person sales at the Member Services Desk and ancillary areas as assigned. Manages equipment loan operations and other assigned services at all 5 recreation centers on the Rutgers University – New Brunswick campus. Develops and implements training and procedures to ensure inventory control. Utilizes available data to identify and implement improvements to equipment loan offerings. Supports front-end sales and operations related to all departmental programs, services and customer needs. Assists other areas within the department with all department events, programs, services, initiatives and all duties as assigned.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	58867.000
Annual Mid Range Salary	73298.000
Annual Maximum Salary	87729.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement	Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree or equivalent experience in business management, sports management, recreation, marketing, finance, hospitality, student affairs, human resources or a related field Two years related experience or an equivalent combination of education and/or experience.
Certifications/Licenses	Current Certification in CPR for the Professional Rescuer or its equivalent including a first aid and AED component or ability to obtain certification within 90 days of hire. Use of personal vehicle in order to travel for business demands; a valid driver’s license would be required for this position.
Required Knowledge, Skills, and Abilities	Demonstrated leadership, customer service, communication, and problem-solving skills. Must be proficient with a variety of office, database, spreadsheet and word processing programs, and competent in quickly navigating and learning new technology platforms.
Preferred Qualifications	At least one year of experience managing front-desk operations for a large athletic, recreation, or wellness center. Experience in the training and mentoring of college students in leadership roles.
Equipment Utilized	Microsoft Office 365, Smartsheet, DSERec, Innosoft Fusion Recreation Management
Physical Demands and Work Environment	This position may require extended periods of time walking, interacting with staff and patrons, and lifting/moving equipment and inventory of up to 50 lbs. at a time.
Special Conditions	Must be available to work evenings and weekends as needed. Clean driving record. Able to pass Defensive Driving within first 60 days of employment.

Posting Details

Posting Number	22ST3335
Posting Open Date	10/12/2022
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	Piscataway
State	NJ
Location Details	Sonny Werblin Recreation Center

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement