Research/Grants Administrator - Hybrid - 118707
UCSD Layoff from Career Appointment: Apply by 09/14/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 9/23/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will be hired at the Research Administrator 2 or Research Administrator 3 level depending on the experience of the selected candidate.
This position will work a hybrid schedule which includes a combination of working both onsite in La Jolla and remote.(2 days/week in office)
UCSD Health Sciences is a $1 billion dollar plus organization encompassing 16 academic departments (14 clinical, 2 basic sciences), 2 pre-academic/hospital departments, 2 professional schools (School of Medicine and Skaggs School of Pharmacy and Pharmaceutical Sciences), 2 hospitals, and various other programs and units all dedicated towards fulfilling the Health Sciences missions. The UCSD Department of Cellular and Molecular Medicine (CMM) is one of two basic science units in the School of Medicine where world-class researchers study fundamental cellular processes and pathways using a variety of techniques from classical genetics and fluorescence microscopy to high-throughput genomics, systems biology, and crystallography.
Our 36 faculty and over 200 postdoctoral scholars, graduate students, and research staff work on the cutting edge of biology, cutting across fields from basic biochemistry and genetics to genomics, systems biology and stem cell biology. The faculty also play a major role in medical and graduate student training, providing educational and programmatic offerings that span several disciplines and provide diversity to meet the interests of a broad spectrum of students and scholars. The diverse mix of ages, backgrounds, and talents creates a robust work environment with challenging career opportunities and a commitment to continued growth potential. We constantly seek to recruit highly motivated, technologically-advanced, and deeply interested individuals who are ready to become a part of our dynamic research and educational environment.
Are you ready to be a part of a dynamic, basic science department in Health Sciences? If so, the Department of Cellular and Molecular Medicine is looking for a resourceful and self-motivated fiscal analyst to be part of a great business office team in an incredibly supportive work environment. The successful candidate will be ready to partner with a stellar group of researchers and manage their pre- and/or post-award funding portfolios, taking the administrative weight off of their shoulders and allowing them to focus on what really matters - moving science forward.
The department Research Administrator uses accounting skills to independently prepare and manage research proposals, awards and transactions related to contract and grant management, and maintain contract and grant records in compliance with institutional research sponsor policies. Under minimal supervision, the incumbent performs full proposal development, administration, and analytical and strategic reporting for a multi-PI proposal portfolio.
This position requires exceptional customer service skills and the ability to build positive working relationships with both internal and external units that include office colleagues, members of the department, faculty, and central offices. Pre-award support will be required for all funding mechanisms and all sponsors. Assignments may include multiple PIs, department recharge centers, multiple funding sources, multiple institutions, and multiple sites. The post-award research administrator manages proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations and requirements. Post-award management includes using strong analytical skills for allocation and expense monitoring, understanding of agency-specific requirements, detailed and timely reporting, and advisement to faculty. The position also supports CMM's annual budget process by providing reports of pending funding and effort.
What itâ€™s Like to Work Here: Ask our team and the one word theyâ€™ll use to describe working in CMM is "supportive." Our dedicated team shares a positive attitude, problem solving abilities and patience, enabling them to provide excellent customer service even during challenging and fast-paced days. Our culture, plus our supportive leadership, will provide you with a unique professional opportunity. We also encourage of growth and promote within. Donâ€™t miss out on this rare opening with us!
Under general supervision, the research administrator develops research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc.). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official.
Bachelor's degree in related area and / or equivalent experience / training.
Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to manage a high volume of transactions. Ensure priorities and other deadlines are met. Demonstrated ability to work in pressure situations to meet deadlines and accommodate interruptions. Ability to maintain flexibility to redirect efforts when priorities change. Competence with all transaction functions including purchasing, account reconciliation, accounts payable and receivable systems, and eCERT.
Ability to perform moderately complex financial analysis and customized reporting.
Maintains current knowledge of compliance regulations in all areas of research administration.
Ability to independently interpret and implement appropriate UCSD and agency policies, procedures, and guidelines.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Familiarity with Department and Central office staff, student, and laboratory contacts involved in the preparation of proposals.
Working knowledge of extramural research proposal preparation with emphasis on NIH and other Health Sciences related funders. Expertise in the preparation of all sponsors and funding mechanisms.
Ability to deliver consistently high levels of customer service at all times, and develop successful relationships with both CMM and non-CMM faculty and support staff.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Experience in budget preparation using automated spreadsheet systems.
Proven skill in using a variety of computer systems, including spreadsheet, database,word-processing, and Internet systems. Expertise with MS Office: Excel, Word, as well as other grant writing automated systems. Skill in math and accurate accounting practices. Adept with fiscal tools.
Hands on understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Ability to evaluate RFP and RFA language of sponsors to diplomatically advise investigators of sponsor requirements.
Strong ability to prepare grant budgets of all types. Demonstrated understanding of the grant proposal process from inception to completion. Familiarity with federal, state, and private agency contract and grant regulations.
- Competent with UCSD information systems that promote excellent fund management.
- Employment is subject to a criminal background check.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
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