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Associate Academic Affairs Professional

The University of Chicago

Job Description


University of Chicago Crown Family School

About the Department

As one of the first schools of social work in the United States, the Crown Family School of Social Work, Policy, and Practice has shaped the field for more than 100 years. As part of the University of Chicago, the Crown Family School shares the University's core values and distinctive intellectual culture. Crown Family School faculty, staff and students focus on identifying solutions to complex problems affecting society’s most marginalized individuals and communities through the integration of research, training, and direct community engagement. Guided by an interdisciplinary tradition, Crown Family School scholars conduct innovative research to address interconnected social challenges such as educational inequality, health disparities, crime and violence, poverty, and child and family welfare—working at multiple scales, from individual to policy-level interventions. The Crown Family School is the home of several academic centers. These include the Susan and Richard Kiphart Center for Global Health and Social Development, the Urban Education Institute (UEI), the Chicago Center for Youth Violence Prevention, the Center for Health Administration Studies, the Smart Decarceration Project, the Employment Instability, Family Well-being, and Social Policy Network (EINet), and the Network for College Success. Today, our work has never been more important. More than 8,000 Crown Family School graduates in the US and globally hold leadership positions in academia, at nonprofits, and at governmental agencies – committed to create a more just and more humane society through principles of inclusion, equity, and diversity.

Job Summary

The University of Chicago’s Crown School of Social Work, Policy, and Practice seeks an Associate Academic Affairs Professional to provide administrative support for all faculty and academic recruitment, retention, and promotion actions at Crown Family School. This position would facilitate searches for new faculty and other appointees, development of offers of appointment, onboarding of new appointees, reappointment and promotion of faculty and other academic personnel (to include union academics), leaves, retirements, and other departures. As the quality of our faculty is key to our stature as a University, the position is critical and challenging -- but rewarding. We seek applicants who can master the intricacies of academic affairs, handle multiple tasks and daily learning, interact cordially with diverse stakeholders while encouraging compliance with pertinent policies, respect confidentiality, and communicate helpfulness and understanding.


  • Provides direct administrative support to the Faculty Search Committee, manages and documents faculty and other academic appointee searches using the University's applicant tracking system, and coordinates all faculty and academic candidate visits.

  • Provides direct administrative support to the Promotion, Retention, and Tenure Committee.

  • Assumes comprehensive responsibility for the drafting, review, assembly, and submission of electronic and paper materials in support of departmental appointive actions.

  • Process job postings for faculty and other academic appointments.

  • Onboards faculty, other academic appointees, postdoctoral researchers, and academic visitors.

  • Processes visa materials, working with the University's Office of International Affairs.

  • Serves as a resource to faculty and faculty administrative leaders on University policy and process matters.

  • Utilizes oral and written communication skills to promote and ensure efficient processing compliance.

  • Drafts correspondence on faculty and other academic appointee matters on behalf of the Dean and Deputy Deans.

  • Prepares and presents analyses, reports, and marketing materials to a wide variety of both internal and external audiences. Participates and contributes on a variety of committees/teams and with a diverse array of colleagues and partners.

  • Conducts research and data gathering (e.g., Internet research, surveys), project planning, and implementation for a wide range of projects.

  • Performs other related work as needed.

Minimum Qualifications


Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.



Preferred Qualifications


  • Master Degree.


  • At least five years relevant post-college work experience or at least eight years of progressively responsible work experience in academic affairs.

Licenses and Certifications:

  • Advanced degrees and/or advanced training/certification in academic or general Human Resources.

Preferred Competencies

  • Strong attention to detail, and competence to manage multiple priorities and respond effectively with limited guidance.

  • High degree of organization and follow-through.

  • Excellent written communication skills.

  • Excellent interpersonal and customer service skills.

  • Ability to handle sensitive and confidential situations and information with absolute discretion.

  • Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.

  • Excellent problem-solving skills; ability to work independently and with minimal direction.

  • Proficiency with Microsoft Word, Excel, Acrobat Pro, and Interfolio; Workday preferred; willingness and ability to learn new technology.

Application Documents

  • Resume (required)

  • Cover letter (required)

  • References (3) (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Academic Affairs

Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Requires Compliance with University Covid-19 Vaccination Requirement


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.


All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.


The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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