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Admissions System Analyst

Job Description

Updated: Sep 19, 2022
Location: Remote-Campus
Job Type:
Department: Grad Div Operations

Job Opening ID: 42928
Reports To: Associate Director, Graduate Admissions
Working Title: Admissions System Analyst
Department: Grad Div Operations
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 007584
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: M-F, 8-5
Employee Class: Career
Position Summary:
UCI Graduate Division provides leadership on all graduate education matters. We work with all academic units on campus to ensure that scholars from all over the world can learn, teach, and conduct the highest caliber research while pursuing graduate or postdoctoral training. We promote academic integrity and greater understanding by supplying information, guidance, and support to the campus community and beyond. Our aim is to enhance the educational experience by engaging and leading on all matters related to graduate student life: academic progress and advocacy, fellowships, funding and financial support, diversity, employment, and professional development. The Graduate Division coordinates with other Graduate Divisions across the UC system to ensure high quality educational experiences and promotion of graduate education both system and state-wide.
The Admissions System Analyst role serves as the functional expert for the Technolutions Slate Client Resource Management Application and Review system and is responsible for the setup, maintenance, reporting and integrity of the Graduate Slate system. Applies skills as a seasoned, experienced professional with a full understanding of industry-wide business process and analysis practices and organizational policies and procedures. Independently resolves a wide range of admissions process issues of moderate to complex scope. Demonstrates good judgment in selecting methods and techniques to obtain solutions.
Compensation Range:
$71,300 - $85,650.00
Department Website:
Three to five years experience
Advanced degree in Business, Public Policy, Education or other related field, or Bachelor's degree plus six years related experience.
Self-motivated and works independently and as part of a team. Able to learn effectively and meet deadlines. Demonstrates problem solving skills. In-depth understanding and skill in process and systems requirement documentation standards, such as Use Case modeling, User Story creations and narrative description. Thorough knowledge and ability to work effectively with various computer program and databases including Slate, MS Office Suite (Excel, Word, Outlook, Access, and PowerPoint), and provide functional analysis and recommendations for system enhancements. Thorough knowledge of business processes and procedures. Demonstrated effective communication and interpersonal skills to communicate decisions and complex policies and procedures with clarity. Demonstrated ability to communicate technical information to technical and non-technical personnel at various levels in the organization. Interpersonal and communications skills to work with both technical and non-technical personnel at various levels in the organization. Demonstrated testing and test planning skills. Thorough knowledge of business and process analysis functions. Strong skills and knowledge of methodologies associated with analysis of processes and problems, information flow and architecture. Demonstrated experience with data collection techniques.
Master’s or other advanced degree from an accredited university, with a major in higher education, student services/affairs, administration, counseling, or related field, and several years of progressively more complex experience in higher education.
Demonstrated knowledge of Student Records and student billing systems. Demonstrated substantial knowledge of UC Academic Affairs and UCI policies and procedures related to graduate education and graduate student admissions and enrollment including general trends and areas of concern which influence the directions of graduate administrations. Demonstratied knowledge of the functions and activities of campus administrative departments and academic programs. Expert knowledge of Federal student visa regulations and ability to independently interpret and analyze complex international transcripts and documents and translate the results to U.S. standards and requirements.
Special Conditions Required:
May need to work some nights/weekends for events
Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

  • Background Check and Live Scan

  • Legal Right to work in the United States

  • Vaccination Policies

  • Smoking and Tobacco Policy

  • Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

  • California Child Abuse and Neglect Reporting Act

  • E-Verify

  • Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu .
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