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PROGRAM OPERATIONS SPECIALIST

Job Description


As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Anesthesiology & Pain Medicine has an outstanding opportunity for a Program Operations Specialist to provide program management to the educational activities in the Multispecialty Anesthesia Division (MSA) and Obstetric Anesthesia (OBA) Division as well as operational management for the UW Medical Center (UWMC) clinical program.

The position supports the education mission of the Department by providing programmatic management for Accreditation Council for Graduate Medical Education (ACGME) and non-ACGME Fellowships which include 1) Regional Anesthesia 2) Liver Transplant Anesthesia Care 3) Perioperative Quality & Patient Safety, and 4) Obstetric Anesthesiology. As a member of the educational team, this individual works with the Program Directors (PD) in accreditation efforts, educational programming, and support of fellows.  This individual manages the day-to-day operations and serves as an important liaison with the fellows, faculty and program/departmental staff, ACGME, GME office, participating sights, and other departments.

The Program Operations Specialist also supports the clinical mission by providing operational and programmatic management for APM’s UWMC Division. This individual reports to the Assistant Director of Clinical Finance & Operations with delegated authority given to the UWMC Manager.

Non-ACGME Fellowships Management - 30%
APM UWMC Clinical Program Operations - 30%
OBA ACGME Fellowship Program Management - 20%
OBA Division Operations Support - 20%

The Program Operations Specialist must be or become thoroughly knowledgeable and have the ability to interpret and manage implementation of the fellowship programs in different subspecialties as well as across the UW Medicine system. This position must know and maintain up-to-date knowledge about program requirements, anticipated changes, and be able to help interpret and implement these changes. They will lead clinical and non-clinical program responsibilities and tasks. This position requires independent decision making, the ability to foresee issues and make recommendations for solutions and then implement solutions. The Program Operations Specialist will continually look for opportunities to improve systems, communications and operations. This person must be able to work with different PD personalities, be able to foster a relationship of trust, as well as be able to keep them on target and ensure they adhere to deadlines.

The individual in this position must be a self-starter, expert time manager and comfortable with a myriad of different projects and tasks. The individual in this position must be able to act independently and prioritize with ease and accuracy. Day-to-day operations are not specifically assigned and most tasks are completed independently. The individual in this position must possess a willingness to understand situations and work within parameters not wholly under their control.

UWMC has a long history and strong mission of education. As the department continues to build these educational programs and strong clinical presence at UWMC, a strong Program Operations Specialist is a pivotal partner in achieving the mission and program goals.

Anesthesiology & Pain Medicine (APM) is one of the largest departments in the School Medicine with 245 clinical and research faculty members, 110 residents, 38 Postdoctoral Scholars and ACGME Fellows, 90 staff members, and 115 affiliated clinical faculty members. APM has 8 clinical divisions including Cardiothoracic, Obstetric, Neurosurgical, Pediatric, UWMC ML, HMC, and VA Puget Sound Health Care System as well as the Pain Medicine Division.

POSITION RESPONSIBILITIES
Non-ACGME Fellowship Program Management = 30%
Provide program development and management of the non-ACGME Fellowship programs: Regional Anesthesia, Transplant Anesthesia, and Perioperative Quality & Patient Safety.


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