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Associate Academic Affairs Professional
Job Description
Department
About the Department
Job Summary
Responsibilities
Provides direct administrative support to the Faculty Search Committee, manages and documents faculty and other academic appointee searches using the University's applicant tracking system, and coordinates all faculty and academic candidate visits.
Provides direct administrative support to the Promotion, Retention, and Tenure Committee.
Assumes comprehensive responsibility for the drafting, review, assembly, and submission of electronic and paper materials in support of departmental appointive actions.
Process job postings for faculty and other academic appointments.
Onboards faculty, other academic appointees, postdoctoral researchers, and academic visitors.
Processes visa materials, working with the University's Office of International Affairs.
Serves as a resource to faculty and faculty administrative leaders on University policy and process matters.
Utilizes oral and written communication skills to promote and ensure efficient processing compliance.
Drafts correspondence on faculty and other academic appointee matters on behalf of the Dean and Deputy Deans.
Prepares and presents analyses, reports, and marketing materials to a wide variety of both internal and external audiences. Participates and contributes on a variety of committees/teams and with a diverse array of colleagues and partners.
Conducts research and data gathering (e.g., Internet research, surveys), project planning, and implementation for a wide range of projects.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Education:
Advanced degrees and/or advanced training/certification in academic or general Human Resources.
Experience:
At least five years relevant post-college work experience or at least seven years of progressively responsible work experience in academic affairs.
Technical Skills or Knowledge:
Proficiency with Microsoft Word, Excel, Acrobat Pro, and Interfolio.
Workday experience strongly preferred; willingness and ability to learn new technology.
Preferred Competencies
Strong attention to detail, and competence to manage multiple priorities and respond effectively with limited guidance.
High degree of organization and follow-through.
Excellent written communication skills.
Excellent interpersonal and customer service skills.
Ability to handle sensitive and confidential situations and information with absolute discretion.
Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
Excellent problem-solving skills; ability to work independently and with minimal direction.
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Requires Compliance with University Covid-19 Vaccination Requirement
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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